Purchase Co-Ordinator - Business Administration Apprenticeship GLIDEROL GARAGE & INDUSTRIAL DOORS LTD

As the UK's Market Leading Steel Roller Garage Door Manufacturer, Gliderol are committed to making their apprenticeship opportunities a chance for a career with progression. The Purchase Co-Ordinator will complete a level 3 Business Administration apprenticeship whilst learning stock control, invoicing, finance and customer service skills.

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Closing date: 26 Jun 2024

Apprenticeship summary

  • Annual wage

    £12,313.60

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Thursday 7.00am - 3.30pm, Friday 7.00am - 3.00pm

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    23 May 2024

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000252975

  • Positions

    1 available

What you will do in your working day

The Purchase Co-Ordinator will complete a level 3 Business Administration apprenticeship and will be involved in the following workplace duties:

  • You will learn to work proficiency in using computer applications such as Microsoft Office. Familiarity with inventory management software and basic understanding of enterprise resource planning systems
  • Learning how inventory systems operate, including tracking stock levels, managing reorder points, and conducting regular stock takes
  • Learning how to place orders, negotiate with suppliers, and manage purchase orders
  • Communicating effectively with vendors and suppliers over the phone and email to ensure timely and accurate delivery of goods
  • Learning the processes involved in dispatching and receiving goods, including handling shipping documents, inspecting deliveries, and coordinating with warehouse staff
  • Project Management is crucial for ensuring efficient operations and meeting the company's goals. One key aspect of this is the management of stock control and stock take processes. Lean processing principles are applied to streamline these tasks, reducing waste and increasing productivity. By understanding the current processes, the apprentice can contribute to reducing time and errors, suggesting enhancements that align with lean methodologies

The apprentice will work in Operational Management. This includes understanding the end-to-end process of manufacturing and distributing garage doors, managing workflows, and ensuring quality control. The apprentice will be involved in planning and coordinating production schedules, overseeing supply chain logistics, and implementing lean manufacturing techniques to optimize efficiency. Additionally, they will learn about inventory management, cost control, and the importance of maintaining a seamless production line to meet customer demands.

The successful apprentice will work in communication focusing on developing effective communication skills essential for various aspects of the company's operations. This includes learning how to interact professionally with team members, management, suppliers, and customers. The apprentice will be trained in both verbal and written communication, ensuring clarity and efficiency in conveying information. They will participate in meetings, assist in preparing reports, and handle customer inquiries, gaining practical experience in managing internal and external communications. Additionally, the apprentice will learn to use communication tools and platforms to facilitate collaboration and information sharing.

In the Finance/Purchasing department you will gain a deep understanding of the financial operations and procurement processes that are critical to the company's success. This includes learning how to manage budgets, analyse financial statements, and monitor cash flow to ensure the financial health of the business. The apprentice will be involved in the purchasing process, from identifying and negotiating with suppliers to managing purchase orders and ensuring timely delivery of materials. They will also learn about cost control, financial forecasting, and the importance of maintaining accurate financial records. By engaging in these activities, the apprentice will develop essential skills in financial management and purchasing strategies, enabling them to contribute to the company's economic efficiency and resource optimisation.

The training you will be getting

  • Level 3 Business Administration Apprenticeship Standard
  • Maths and English Functional Skills if required - if not required, maths and English upskill will still be provided but you do not need to sit an exam
  • Preparation for End Point Assessment

What to expect at the end of your apprenticeship

Possibility of permanent employment and going on to complete further qualifications.  Gliderol are looking for someone to make a career with them.


Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Logical, Team working, Initiative

Qualifications

GCSE or equivalent 5 GCSE's including English and Maths (Grade 4 / C and above) Essential
GCSE or equivalent 5 GCSE's including English, Maths & Science (Grade 4 / C and above) Essential

Things to consider

Proposed Program: Week 1-2: Orientation and Introduction Company Overview: • Introduction to Gliderol’s history, mission, and values. • Overview of the company’s product range and market position. Health and Safety: • General health and safety guidelines. • Introduction to First Aid at Work. • Introduction to key personnel and departments. Week 3-4: Single Skin Process • Training on Single Skin Manufacturing: • Understanding the materials and machinery used. • Hands-on experience with the single skin production line. • Quality control measures. Week 5-6: Insulated Line Process • Training on Insulated Line Manufacturing: • Detailed learning of the insulated door production process. • Techniques for ensuring insulation quality and efficiency. • Quality control and troubleshooting common issues. Week 7-8: First Aid at Work • First Aid Certification: • Comprehensive First Aid training course. • Practical sessions on handling workplace injuries and emergencies. • Certification examination and practical assessment. Week 9-10: Forklift Driver Training • Forklift Operation: • Theoretical and practical training on forklift operation. • Safety protocols and daily maintenance checks. • Certification process for forklift driving. Week 11-12: Stores Dispatching and Receipt • Inventory Management: • Processes for receiving and dispatching goods. • Documentation and tracking of inventory. • Hands-on experience with store management software. Week 13-14: Stocktaking and Purchasing • Stock Control: • Conducting regular stocktakes and maintaining inventory records. • Understanding the purchasing process and supplier negotiation. • Techniques for reducing stock discrepancies and managing stock rotation. Week 15-16: Rotation of Materials • Material Management: • Best practices for rotating materials to prevent obsolescence. • FIFO (First In, First Out) vs. LIFO (Last In, First Out) methods. • Ensuring materials are stored correctly and safely. Week 17-18: Installation of Garage Doors • Field Training with Fitters: • Assisting fitters in the installation of garage doors. • Learning the tools and techniques used in installation. • Safety measures and customer interaction during installations. Week 19-20: Assisting Drivers with Deliveries • Logistics and Delivery Support: • Assisting drivers with loading and unloading of garage doors. • Understanding route planning and delivery schedules. • Customer service skills for handling deliveries and addressing customer concerns. Ongoing: Continuous Improvement and Feedback • Review and Feedback: • Regular feedback sessions with mentors and supervisors. • Identifying areas for improvement and additional training needs. • Encouraging the apprentice to suggest improvements to processes based on their experiences.

About the employer

Gliderol are the UK's Market Leading Steel Roller Garage Door Manufacturer. Gliderol Garage Doors has been operating in the UK for over 30 years. Gliderol Garage Doors manufactures three types of garage door - a continuous steel curtain roller garage door, an insulated roller garage door and a sectional garage door complete with automatic operators for each door type. Our products are suited to both residential and commercial applications, ranging from residential home garages, to airport hangar doors, to self-storage facilities.

Employer

GLIDEROL GARAGE & INDUSTRIAL DOORS LTD

Address

1-2 KITCHING ROAD

NORTH WEST INDUSTRIAL ESTATE

PETERLEE

SR8 2HP

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Training

Training provider

EAST DURHAM COLLEGE

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Contact

Emma Norbury

emma.norbury@eastdurham.ac.uk

0191 5185587

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications


Before you apply

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