People and Office Apprentice OXFORDSHIRE YOUTH

We are looking for a new enthusiastic People and Office Apprentice to join our Charity!

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 28 May 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday - Friday, 7.5 hours per day. Times to be confirmed.

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    07 May 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

We are looking for a new enthusiastic People and Office Apprentice to play a vital role in our Office Team. You'll provide professional, supportive administration services within our team, handling day-to-day office tasks to ensure smooth processes. As the first point of contact for inquiries, you'll assist the People and Culture Manager with various administrative duties, including maintaining employee systems and records and coordinating office operations. This role will be to ensure a pleasant office environment and also include reception duties and welcoming partners and visitors to our Oxford office. You will aim to maximise efficiency and support the Charity's mission through effective administration and office coordination.

An exceptional People and Office Apprentice will be highly organised, proactive, and possess excellent communication skills. You'll adeptly handle administrative tasks with precision and efficiency, while also demonstrating a passion for quality. Your role will be essential to the running of Oxfordshire Youth and will support our team to make a lasting difference in the lives of young people in Oxfordshire.

  • Contribute to people and culture tasks: update records, support new starters, facilitate training, and offer generalist people assistance
  • Aid in maintaining people information systems, handling the recruitment inbox, processing applications, and scheduling interviews
  • Maintain an organised, positive office environment by managing supplies, conducting H&S checks, and assisting visitors
  • Coordinate the correspondence for bookings for meeting / training spaces
  • Coordinate setting up training and meeting spaces, oversee IT equipment and welcome guests
  • Support with administration tasks, handling inquiries and providing assistance across the charity
  • Assist People and Culture Manager in people processes and recruitment for Oxfordshire Youth, including documentation, system operations, and query resolution
  • Handle Oxfordshire Youth reception duties, post and main phone line

The training you will be getting

As part of your role, you will be enrolled on a Level 3 Business Administration Apprenticeship. On this course, you will learn highly transferable set of knowledge, skills and behaviours that can be applied in all sectors. This will include working independently and as part of a team, and will involve developing, implementing, maintaining and improving administrative services. Business Administration Apprentices will develop key skills and behaviours to support their own progression towards management responsibilities.

The Level 3 Business Administration Apprenticeship programme duration is 16 months, the course is 100% online and will be complete while in your role at Oxfordshire Youth. You will spend one day per week focused on your apprenticeship learning. You will attend Academy LIVE learning sessions, delivered by business specialists. Alongside support from the People and Culture Manager, you will be provided a Apprenticeship Academy personal coach to support you on your apprenticeship journey.

Please note, participation in the Business Administration Apprenticeship is an essential condition of employment. Oxfordshire Youth will support you in your enrolment.

What to expect at the end of your apprenticeship

This apprenticeship would suit someone looking to start a career in HR, Learning and Development, or Administration.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Team working, Initiative, Non judgemental, Patience


GCSE or equivalent English (Grade 4) Desired
GCSE or equivalent Maths (Grade 4) Desired

About the employer

We work for and with a youth sector of over 150 youth organisations who collectively reach over 26000 young people. We hold integrity in this role working with decision makers to create change and invest in youth work in the county. Plus, as a direct deliver partner we work to break down the barriers that young people face through our work in youth mental health and youth homelessness. We see ourselves as true advocates of the power of youth voice and co-production. This is demonstrated through our Youth Voice Network, youth led Podcast Are You Listening? co-produced events, and our various youth boards and forums that are bursting with creative young people with lived experienced, authentically sharing their views and creating change, one step at a time.









Jessica Gilson-McGrath

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Employer's Application Instructions

You will be asked to submit a copy of your CV and a completed application form

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 28 May 2024