Enrolment and Assessment Co-ordinator Apprentice TRAIN TOGETHER LTD

Train Together Ltd are offering the chance for a candidate to take part in an Enrolment and Assessment Co-ordinator Apprenticeship. The successful candidate will work closely together with the Director of Operations and Centre Manager, will liaise with all internal stakeholders and hold an important role in a learner’s journey from the start to the end.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 May 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday to Friday (exact shifts and breaks to be confirmed)

    Total hours per week: 37.5

  • Expected duration

    18 Months

  • Possible start date

    17 Jun 2024

  • Date posted

    03 May 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

The Apprentice will recruit, induct, enrol, and support learners from pre-enrolment through to the end of the process. They will ensure all parties are listened to and are the gatekeepers to effective process and implementation of new learning and development projects.

Typical responsibilities will include:

· As part of the Central team, you will lead learner induction and enrolment, following due process to ensure learners start their journey well.

· To provide information, advice, and guidance to learners regarding funding eligibility, career development and their learner journey with Train Together

· Complete smooth transition for the learner between enrolment and their trainer coach

· Ensure learners complete Cognassist, BKSB initial assessments, initiate diagnostics where needed, and are trained appropriately on all learning systems.

· Ensure timely and accurate reporting and processing of enrolment forms on the student record system whilst ensuring all relevant support departments receive and up to date information and specific student needs.

· Support our students proactively in the pre-enrolment stage and their progress throughout their programme induction.

· Ensure all new learners are entered into systems accurately and in a timely manner and compliance is complete

· To ensure enrolment paperwork is completed to a high standard and fully auditable and in line with the ESFA and external governance.

· To ensure/oversee the completion of the Training plan and ensure all parties have signed a copy.

· Pre-screen and shortlist potential recruitment candidates in readiness for employer-client interviews.

· To communicate effectively with all stakeholders involved in the recruitment process and ensure momentum is maintained as learners prepare for their start of learning.

· To carry out and review Health and Safety checks at client premises

· To create BUD entries to document enrolment and ALS visits and upload learner key documents.

· To keep management information systems up to date in a timely manner including BUD and relevant Google Drive spreadsheets.

· To liaise and lead on communication with the Employer-Client Contact to ensure learners are submitted to the DAS system.

· To be diligent in the inputting/collection, auditing and storage of documentation involved in recruitment and start of learning.

· To be proactive in answering learner and client queries and resolve learner journey issues promptly.

· To communicate effectively with the Central Team, CRPs, and sector leads where required.

· Follow the escalation policy whereby a My Concern may need to be identified during an enrolment.

· Develop and maintain schedules for End-Point assessment in accordance with the requirements of the apprenticeship standard.

· Coordinate with apprentices, employers, assessors, and relevant parties to ensure all necessary arrangements are made for EPA.

· Provide apprentices with guidance and support to prepare for their EPA.

· Maintain accurate records of EPA outcomes, including assessment results, resits and any feedback provided to the apprentice.

· Generate reports on EPA performance and trends to inform continuous improvement efforts and ensure compliance with regulatory requirements.

· Follow up with results and EPA bookings with the relevant End-Point Assessments Organisations.

· Regular updates and reporting of EPA position across each sector.

The training you will be getting

The Business Administrator Standard aims to equip individuals with highly transferable knowledge, skills and behaviours that can be applied across many different sectors.

In addition to this, business administrators will develop the necessary behaviours and workplace experience to support their progression towards management responsibilities.

It takes approximately 18 months to complete the apprenticeship and you will receive a blended method of learning including Tutor Coach visits, remote learning and attending online workshops, working towards achieving nationally recognised qualifications in:

  • Level 3 Business Administrator Apprenticeship Standard
  • Level 2 math and English (if required)

What to expect at the end of your apprenticeship

We ensure that your Continuing Professional Development (CPD) is current and that all staff are fully up-to-date with changes to legislation and business needs.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Experience providing IAG, Working to deadlines


GCSE or equivalent Maths and English (Grade 4 or C) Desired
Other Coaching and Mentoring (Grade Pass) Desired
Other Information Advice and Guidance (Grade Pass) Desired

Things to consider

This is a hybrid role with the opportunity to work remotely.

About the employer

We are a training provider based in Leicestershire, delivering on-site and classroom based training to the education, healthcare and business sector. Train Together Ltd started life in 2011 with a passion to deliver top quality training to help individuals and businesses realise their potential. We are passionate about transforming lives and enabling both businesses and individual learners to achieve their goals. We are committed to making a sustainable impact in the local community by enabling employers and individuals to access training and qualifications. Our impact is to develop a more employable and content workforce, to provide individuals with more opportunities and more confidence, and to promote a more prosperous society for all.




NSPCC Training Centre

Beaumont Leys


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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Jo Povall


Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Employer's Application Instructions

Please click on the link and complete the form. You will be asked to create a video no longer than 5 minutes in length and let us know the following: - Introduce yourself - Let us know what excites you about the role advertised - Talk to us about your experience and how this has led you to apply for the role in our team.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 May 2024