Business Administration Apprentice – Faculty Team School of Clinical Medicine, University of Cambridge

This is an exciting opportunity to gain a wide range of administrative and PA experience within the School of Clinical Medicine. You will be part of the Faculty Office team, working closely with the Administrator to provide administrative support to the Office, and helping to provide PA support to the Head of the Education Division.

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Closing date: 28 Jun 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday - Friday, 9.00am - 5.00pm

    Total hours per week: 36.5

  • Expected duration

    18 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    17 Apr 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • You will be part of the Faculty Office team, working closely with the Faculty Administrator to provide administrative support to the Faculty Office, and helping to provide PA support to the Head of the Education Division
  • You will provide a supportive secretarial/administrative service to the Head of the Education Division/Secretary of the Faculty Board, and to the Faculty Administrator and PA to the Secretary of the Faculty Board
  • Assist with electronic diary management for the Secretary of the Faculty Board, preparing meetings as necessary and bringing forward papers for meeting dates
  • Monitor the expiry of Honorary Visiting/Senior Visiting Fellowships and assist with the process for appointment and re - appointment
  • Assist with the preparation of the annual Chairman’s Report, and have responsibility for the ‘Awards and Prizes’ section of the report
  • Assist with the upkeep of the contracts database, recording academic appointments, promotions and honorary titles
  • Assist with the upkeep of the Faculty Membership database, recording starters and leavers on a monthly basis as directed by the Faculty Administrator
  • Assist with the administration process for the senior academic and researcher promotions procedure
  • Computer file and directory management
  • Maintain an up-to-date log of student cases considered by Faculty Board, and their outcomes
  • Assist with updating the 'membership of committees and other bodies' list
  • Responsibility for the preparation and content of the Straightforward Items paper for the open agenda of the Faculty Board
  • Assist with HR administration in relation to School Office posts
  • Provide administrative support for the award of affiliated titles
  • Creation and upkeep of Faculty web pages/forms as necessary

The training you will be getting

The practical period is the time dedicated to the development of the knowledge, skills and behaviours for your apprenticeship which includes the following components:

  • Level 3 Diploma in Business Administrator (optional)
  • Business Administrator - Knowledge, Skills and Behaviours
  • Functional Skills maths and English Level 2 (exemptions apply)

The apprentice would be assigned a Business Services assessor through the college, who would typically come out to visit in the workplace to assess workplace competence.

The knowledge side would be provided via workshop remote sessions, assignments, evidence of workplace competence. Portfolio would be checked via an online Smart Assessor.

What to expect at the end of your apprenticeship

  • Your apprenticeship qualification will open up opportunities in a wide range of administrative roles
  • The University offers many job opportunities, and some of our past apprentices have gone on to build careers within the University in areas such as HR, education, project management and finance

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Initiative, Patience


GCSE or equivalent English (Grade 4 or C) Essential
GCSE or equivalent Maths (Grade 4 or C) Essential

Things to consider

This post offers the flexibility to work on a hybrid basis, combining remote working with some office-based hours at the Clinical School on the Cambridge Biomedical Campus.

About the employer

The School of Clinical Medicine currently employs nearly 3,000 people, spanning all varieties of staff type from Academic Professors to administrative support. We aspire to change the practice of medicine and improve biological understanding in a wide range of clinical specialties and scientific disciplines. Collaborative research, both within biomedicine and crossing the boundaries to the mathematical, physical and social sciences, is key to our approach. The School also supports key enabling technologies and facilities in imaging, bioinformatics and biological systems.


School of Clinical Medicine, University of Cambridge


University of Cambridge School of Clinical Medicine

Cambridge Biomedical Campus



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience



01223 418778

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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