Business Administration Apprentice – Faculty Team School of Clinical Medicine, University of Cambridge

What you will do in your working day

• You will be part of the Faculty Office team, working closely with the Faculty Administrator to provide administrative support to the Faculty Office, and helping to provide PA support to the Head of the Education Division
• You will provide a supportive secretarial/administrative service to the Head of the Education Division/Secretary of the Faculty Board, and to the Faculty Administrator and PA to the Secretary of the Faculty Board
• Assist with electronic diary management for the Secretary of the Faculty Board, preparing meetings as necessary and bringing forward papers for meeting dates
• Monitor the expiry of Honorary Visiting/Senior Visiting Fellowships and assist with the process for appointment and re - appointment
• Assist with the preparation of the annual Chairman’s Report, and have responsibility for the ‘Awards and Prizes’ section of the report
• Assist with the upkeep of the contracts database, recording academic appointments, promotions and honorary titles
• Assist with the upkeep of the Faculty Membership database, recording starters and leavers on a monthly basis as directed by the Faculty Administrator
• Assist with the administration process for the senior academic and researcher promotions procedure
• Computer file and directory management
• Maintain an up-to-date log of student cases considered by Faculty Board, and their outcomes
• Assist with updating the 'membership of committees and other bodies' list
• Responsibility for the preparation and content of the Straightforward Items paper for the open agenda of the Faculty Board
• Assist with HR administration in relation to School Office posts
• Provide administrative support for the award of affiliated titles
• Creation and upkeep of Faculty web pages/forms as necessary

The training you will be getting

The practical period is the time dedicated to the development of the knowledge, skills and behaviours for your apprenticeship which includes the following components:

• Level 3 Diploma in Business Administrator (optional)
• Business Administrator - Knowledge, Skills and Behaviours
• Functional Skills maths and English Level 2 (exemptions apply)

The apprentice would be assigned a Business Services assessor through the college, who would typically come out to visit in the workplace to assess workplace competence.

The knowledge side would be provided via workshop remote sessions, assignments, evidence of workplace competence. Portfolio would be checked via an online Smart Assessor.

What to expect at the end of your apprenticeship

• Your apprenticeship qualification will open up opportunities in a wide range of administrative roles
• The University offers many job opportunities, and some of our past apprentices have gone on to build careers within the University in areas such as HR, education, project management and finance