St Michaels CE Primary School - Business Admin Apprenticeship INSPIRE ATA LIMITED

Admin Report to the SBM on all H&S matters. Update and maintain all Health and Safety files. Liaise with contractors to ensure necessary work is booked in a timely manner. Ensure their work is conducted safely and in compliance with health and safety regulations.

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Closing date: 27 May 2024

Apprenticeship summary

  • Annual wage


    Automatic pay increase after one year on programme for 19+ year olds

  • Working week

    Monday to Friday, shifts to be confirmed

    Total hours per week: 30

  • Expected duration

    16 Months

  • Possible start date

    10 Jun 2024

  • Date posted

    12 Apr 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • Ensure accurate and up-to-date H&S records are maintained.
  • Keep the School Diary Planner up to date, and assist the school in the investigation and reporting of any incidents, accidents, or near misses, ensuring appropriate corrective actions are taken.
  • Assist with conducting regular checks and audits to identify potential hazards, assess risks, and implement appropriate control measures.
  • Implement and maintain health and safety policies and procedures in accordance with relevant legislation and guidelines.
  • Assist in the development and delivery of health and safety training.
  • Stay updated with the latest health and safety regulations, best practices, and industry standards.
  • Participate in emergency response drills and contribute to the development of emergency management plans.
  • IT / Data Systems Lead
  • Report to the SBM on all IT matters.
  • Set up and maintain, new and existing data spreadsheets e.g. sickness spreadsheet, H&S spreadsheet, and absence spreadsheet.
  • Organise, analyse and prepare data reports for the SBM and Head.
  • Build and create forms for staff and parent data collection.
  • Manage and maintain the school's IT systems, including hardware, software, networks, and databases.
  • Main point of contact between the school and IT provider (Schoolcare), IT helpdesk and technician.
  • Maintain the IT log to prioritise and organise the Schoolcare technician’s weekly workload.
  • Provide technical support to students, teachers, and staff for IT-related issues.
  • Troubleshoot and resolve IT problems in a timely manner to minimize disruption to teaching and learning.
  • Coordinate with external vendors for IT equipment repairs and maintenance.
  • Review items that need to be disposed of and arrange for disposal in line with relevant regulations.
  • Collaborate with the SBM, Computing Lead and Schoolcare to plan and implement technology and facility upgrades or improvements.
  • Manage, monitor and quality assure all website content, ensuring statutory information is accessible, and the website is compliant with current DFE requirements.
  • To liaise between SLT and the clerk to the governors to ensure current and ratified policies are available. To maintain a policy log noting review dates and alerting SLT in good time for policy review prior to governor meetings.
  • Ensure the school website has the latest, governor ratified policies online.
  • To set up and maintain the School’s Intranet – to make sure this is kept up to date with information required by staff in the school/new starters.
  • To support the school in the production of all school publications, including the staff handbook. Ensure all letterheads and media are kept up to date with any changes as required.
  • To assist headteacher and school business manager with marketing through content creation for website and social media outlets.
  • To take photographs/videos during school events and ad-hoc requests.
  • Maintain a media collection of relevant images for website use and school publications. Insure these comply with GDPR.
  • To take photographs for staff security passes and process the request via the council.
  • Set up the hall for collective worship and check that sound and IT is working correctly.
  • Collate and curate newsletters and daily staff bulletin.
  • Assist and support the main office, senior leaders and teaching staff with admin, phone calls and reception duties.
  • Adhere to school procedures and ensure that staff receive messages (telephone, email, face-to-face) promptly and accurately.

The training you will be getting

Level 3 Business Administrator Apprenticeship standard qualification, including Functional Skills if required

What to expect at the end of your apprenticeship

The right candidate may be offered a permanent position after completion of the apprenticeship

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Analytical skills, Team working, Creative


GCSE or equivalent English (Grade A*-C/9-4 or Level 2 equivalent) Essential
GCSE or equivalent Maths (Grade A*-C/9-4 or Level 2 equivalent) Desired

Things to consider

Pre-employment checks. Please be aware that upon a successful offer of employment the company completes digitalised right-to-work checks and DBS applications via an external provider - 'Matrix Screening'. The company also completes an internal online social media search, in line with Keeping Children Safe in Education guidance.

About the employer

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 2nd in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2023-2024. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of race, disability, age, religion or belief, sexual orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.




1 Somerville Road



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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience




Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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