Contract Administration Assistant Apprentice Architectural Decorators Ltd

Exciting apprenticeship opportunity for an individual wanting to kick start their career in admin, whether you want to add to admin skills you already have or want to start fresh in your career in an administration environment. The apprentices main duties will surround providing assistance and administrative support to the project delivery team.

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Closing date: 29 Apr 2024

Apprenticeship summary

  • Annual wage


    Wage will increase to £13,312 in April 2024

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, 9.00am - 5.00pm.

    Total hours per week: 37.5

  • Expected duration

    13 Months

  • Possible start date

    06 May 2024

  • Date posted

    08 Mar 2024

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    2 available

What you will do in your working day

Summary of Responsibilities and personal duties:

  • General administrative duties, including data entry, drafting correspondence, answering incoming telephone calls, taking messages where necessary, booking couriers, photocopying and binding of documents.
  • Assist in maintaining accurate record systems including filing, archiving and ensure that all records are clear and precise. Be able to provide management with information as a when required.
  • Maintain accurate records particularly in respect of priced contract specification. Including re-producing prices onto excel spread sheet, pricing and recording all client contract instructions onto excel spread sheet for contract valuations, ensuring effective filing and that all records are clear and precise.
  • Assist in the preparation and processing of invoices and contractual documentation. Referring any queries to manager for resolution.
  • Preparing health and safety files and other site documentation and on completion of works assist in the completion of contract performance assessment sheet.
  • Assist initially / then take over handling of sub-contractor labour only payments (fortnightly).
  • Ensure RAM’s are received following placement of an order. Ensure the signed order is returned.
  • Assist the trainee contracts manager with acquiring quotes for tenders before the return date.
  • Maintain and control the accurate filing of scaffold inspection and hand over paperwork into job folders.
  • On a weekly basis compile the (multi traders) time sheets and daily work logs into the correct folders for the project team’s review.
  • Assist and prepare health and safety site documentation with the trainee contracts manager.
  • Assist and prepare survey documentation for client reviews, adding up measurements, organising job folders and preparing spreadsheets.

The training you will be getting

  • This role is supported by a Business Administration level 3 apprenticeship standard, including Functional Skills in maths and English(if required) and will be delivered by the apprenticeship college.
  • This training will be delivered via live virtual sessions twice monthly using IT specific sessions, workshops and theatre-based learning to deliver the standard. Ongoing skills coach support will also be provided.
  • The apprentice will achieve a Level 3 Business Administration qualification, upon successful completion of the apprenticeship.

What to expect at the end of your apprenticeship

  • Upon completing the apprenticeship training there will be an opportunity for the apprentice to move into a permanent role within the organisation.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Team working, Creative, Initiative, Non judgemental, Patience


GCSE or equivalent English (Grade 4-9) Desired
GCSE or equivalent Maths (Grade 4-9) Desired

Things to consider

Additional apprentice responsibilities: Communication: Provide good, clear, precise communication to all contacts, both internal and external, on all aspects of the service provided. IT skills and knowledge: Have a good knowledge of in-house computer systems. Regularly update systems to ensure accurate data is held and available as and when required, assist in the development of I.T systems to improve the efficiency and effectiveness of the service. Health & Safety: Comply with company SHEQ policy & legislation and ensure good practice in own work area. As applicable, ensure that any reporting staff are fully aware of the policy and legislation and comply with it accordingly during the course of their day to day duties. Environmental: To be aware of the environmental aspects and impacts relevant to your role and comply with any relevant environmental legislation. If applicable be responsible for also ensuring compliance by reporting staff and understanding the environmental impact associated with their position. Flexibility: The over-riding need is to provide an economical and commercially viable organisation, which is responsive to the needs of our clients, customers and other AD staff members. The post holder will be expected to take a flexible approach to his/her duties and to assist in covering for all aspects of work as required in order to promote the general wellbeing of the group. Responsibilities towards Quality management: Assist with all aspects of the Quality management system. Ensure that all Quality standards and procedures are adhered to and that paperwork control is within the guidelines of the current Quality management system manual. Equal Opportunities: To understand and work within our Equal Opportunities policy, ensuring that the working environment is fair and consistent. If applicable ensure that staff reporting to post holder are also fully aware of, and comply with, the companies’ Equal Opportunities policy. Internal Contacts: Can include Directors, Functional Support Staff and Project Delivery staff. External Contacts: Can include Clients, Tenants, Leaseholders, Residents and Resident organisations, Statutory Authorities and Sub-Contractors.

About the employer

AD Construction Group Ltd is one of the leading privately owned public sector specialist providers of refurbishment services, based in the London Borough of Bexley, with a geographical coverage across the whole of London, South East and Home Counties.


Architectural Decorators Ltd


7 Powerscroft Road



DA14 5DT

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Rochelle Wallace

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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