Data Administrator Apprentice VIOSEC SYSTEMS LIMITED

You will have the opportunity to gain valuable skills, knowledge and experience as you complete a Data Technician - Level 3 Apprenticeship. Duties will include Invoicing products out to customers, ensuring all documents are filled out

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 Dec 2023

Apprenticeship summary

  • Annual wage


  • Working week

    All details will be confirmed at interview

    Total hours per week: 40

  • Expected duration

    16 Months

  • Possible start date

    08 Jan 2024

  • Date posted

    01 Dec 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • Answering phone calls, taking messages, and connecting phone calls to different departments
  • Producing and sending quotations
  • Staying in touch with suppliers, this includes contacting them for prices and asking for guidance/support if needed
  • Creating and analysing data through excel
  • Accounts - Overseeing and analysing financial operations – this includes invoices, credits, and statements
  • Purchasing products
  • Ensuring work ethic is cost saving for the company when the opportunity arrives
  • Working closely with marketing to exchange information, such as adding products or exchanging information on offers/deals that needs to be updated and shared
  • Warehouse communication - Liaise with warehouse staff to ensure all order have been picked, packaged, and sent/collected
  • Following up on customer communication, checking orders and estimated time of arrival (ETA)
  • Returns database, filling out information to send to supplier
  • Adding customers onto our database (HubSpot) and on to our system (QuickBooks, Unleashed software)
  • Actioning invoices that have been sent to us from suppliers
  • Participate in office meetings when required
  • Additional responsibilities:

Although official job title is a Data Administrator, the job role can be varied when working day-to-day as jobs move away from one job to another to prioritise workloads.

  • Generating monthly reports
  • Assisting in the warehouse
  • Go through monthly statements from suppliers

The training you will be getting

Why choose our Microsoft Data Essentials apprenticeship?

QA’s Microsoft Data Essentials Level 3 apprenticeship can support your business to be more productive with data and adapt to a modern-day workplace. Data available to organisations is increasing at scale. How your business leverages it is essential to successful transformation and continued growth.

QA's Microsoft Data Essentials Level 3 apprentice conforms to the Data technician Apprenticeship Standard and will teach you to:

  • Source, format and present data securely, using Microsoft Excel, Power BI and SQL.
  • Analyse structured and unstructured data to support business outcomes
  • Blend data from multiple sources as directed
  • Communicate outcomes appropriate to the audience
  • Apply legal and ethical principles when manipulating data

Tools and technologies learned: Apprentices will learn to use Microsoft Power BI, Excel and SQL Azure.

What to expect at the end of your apprenticeship

This incredible role not only guarantees long-term job security but also paves the way for an exhilarating journey toward a permanent position. Join us on an exciting journey of professional growth with a company as dynamic as Viosec Systems. You will have the opportunity to expand your skill set while reporting directly to the Director. Your potential for growth within the business is boundless, and we look forward to welcoming you to our team.

Requirements and prospects

Desired skills and personal qualities

Communication skills, Attention to detail, Organisation skills, Team working, Non judgemental


GCSE or equivalent any 3 subjects (Grade 4+ (A*-C)) Essential
GCSE or equivalent English (Grade 3+ (D or above)) Essential
GCSE or equivalent Maths (Grade 3+ (D or above)) Essential

About the employer

At Viosec Systems we have the inspiration, passion, and vision to succeed through leadership and teamwork. Viosec Systems is a completely independent established distributor and not tied to any product in the market, ensuring that we deliver the right products and service at the right price. We supply a network of Security Installers around the UK, so you can rest assured that we will put you in touch with a professional installer from our network, no matter where you are in the country. We will supply CCTV to the security industry via B2B.








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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Apprenticeship standard

Data technician

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 27 Dec 2023