Administration Assistant Apprenticeship Gateley Smithers Purslow

Gateley Smithers Purslow, are looking to recruit a full time Administrative Assistant Apprentice to join our growing team. This is a busy and varied role providing support to the Architectural team. We have ambitious plans to expand over the next few years and are looking for people who share the same vision.

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Closing date: 04 Jan 2024

Apprenticeship summary

  • Annual wage

    £21,000.00

  • Working week

    Monday - Friday, 9.00am - 5.00pm (no weekend work).

    Total hours per week: 37.5

  • Expected duration

    18 Months

  • Possible start date

    05 Feb 2024

  • Date posted

    14 Nov 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000212107

  • Positions

    1 available

What you will do in your working day

  • To provide general support for colleagues within technical team by arranging meetings, briefings, travel arrangements, filing, typing, archiving, printing, photocopying and post sorting where necessary
  • Assistance with and preparation of architectural and planning tenders
  • Assist with technical team WIP list and invoicing for the team
  • To assist the Line Manager in the efficient use of resources and systems
  • Respond to internal and external enquiries effectively, efficiently and within service standards, fielding and directing calls appropriately and taking clear and concise messages
  • Diary management for the technical team
  • Promote high standards and champion the company’s Business Management System (BMS)
  • Managing Line Managers incoming emails and enquiries where appropriate
  • Assisting Line Manager with team management
  • Archiving and file management
  • Streamlining company documents
  • Assist with marketing activities on behalf of the line manager and technical team
  • Liaise with Administrative Manager on behalf of the Line Manager
  • Liaise with HR on behalf of Line Manager and technical team on CPD events and training
  • At all times to comply with the requirements of the Company’s administrative, personnel procedures and Health & Safety regulations

The training you will be getting

As part of the programme employees will learn the following:

  • Personal Effectiveness & Time Management
  • ESG (Environmental, Social, Governance)
  • Acting sustainably & Embracing Change
  • Communication Skills & Relationship Building
  • Team Working and Personality Types
  • Understanding Data Protection & GDPR
  • Working with Regulations & Compliance
  • Problem Solving & Decision Making
  • Ethical Sourcing & Supply Chains
  • Basic Finance, Cost Control & Budgets
  • Market Forces & Competition
  • Project Management Tools
  • Business Improvement Tools
  • Additional Bespoke Learning if needed e.g. Social Media

Programme overview:

  • 100% online learning programme
  • Live interactive learning sessions delivered by high calibre team of trainers and coaches
  • Regular one-to-one coaching with an experienced business coach
  • Online learning resources
  • Opportunities to meet and network with other business professionals
  • 6 hours per week training to be completed in work time at the office

What to expect at the end of your apprenticeship

This position provides a perfect opportunity for the successful candidate to show their ambition, drive and passion for customer service, as well as delivering our values, a professional manner and good interpersonal communication skills are essential. GSP have a progression pathway which provides opportunities across the group wihtin administation, accounts, HR, customer service and marketing. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Team working, Initiative

Qualifications

GCSE or equivalent English (Grade 4) Essential
GCSE or equivalent Maths (Grade 4) Essential
GCSE or equivalent Science (Grade 4) Essential

Things to consider

The candidate will be expected to work from the office 5 days per week, the office is located in a remote area, therefore the candidate must be able to reliably commute to the office - the ability to drive and access to a car would be preferable.

About the employer

We are a multi-disciplinary independent private practice established in 1978. Our building & quantity surveyors, civil & structural engineers and architects operate from 13 regional offices.

Employer

Gateley Smithers Purslow

Address

SPRING LANE

GLASTON

OAKHAM

LE15 9BZ

Contact

Nicola Bowen

nicola.bowen@gateleysmitherspurslow.com

07552552686

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Training

Training provider

THE APPRENTICE ACADEMY LIMITED

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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