Business Admin Apprentice WALTON PRE SCHOOL

Walton Pre School are looking to appoint an apprentice to join the busy office team. Your role will involve the development and improvement of current administrative services whilst managing your workload effectively and meeting deadlines. Customer service skills are paramount as you will be the first point of contact for a range of service users.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 15 Dec 2023

Apprenticeship summary

  • Annual wage

    £8,236.80 to £16,255.20

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates
  • Working week

    Monday - Friday, 9.00am - 4.00pm with 1 hour for lunch and 10 minute breaks in the morning and afternoon.

    Total hours per week: 30

  • Expected duration

    18 Months

  • Possible start date

    08 Jan 2024

  • Date posted

    10 Nov 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

Main Duties:

  • To contribute to the overall ethos/work/aims of the Pre School
  • To establish and maintain constructive working relationships whilst communicating with other agencies/professionals
  • To carry out reception duties including meeting and greeting visitors, dealing with incoming and outgoing calls
  • To always act in a professional manner, communicating effectively with service users, colleagues and partners
  • To always ensure that you adhere strictly to policies and procedures in respect to safeguarding of children
  • To ensure the Pre School visitor protocol is complied with, including the issuing of visitor badges
  • To ensure that the office and corridor creates a good impression for visitors
  • To take clear messages and to pass these onto the relevant person for action
  • To contribute to the premises and office management such as ordering supplies and checking stock
  • To provide general clerical/admin support  e.g scanning, photocopying, printing and laminating
  • To assist with raising monthly invoices
  • To maintain manual and computerised records
  • To undertake filing ensuring confidentiality is maintained
  • To produce flyers for upcoming events and to assist  with the monthly newsletter
  • To distribute documents to parent/carers/other agencies.
  • To communicate via e mail ensuring effective and professional content
  • To undertake typing of various documents
  • To ensure registers/passwords/contact details remain updated at all times
  • Update the school website, Facebook and Class Dojo accounts.
  • To set out the meeting room relevant to meeting requirements
  • To provide hospitality for Pre School meetings
  • To support with fundraising activities and sourcing prizes
  • To assist with sorting the post and sending of outgoing post
  • To support staff at the start and end of day with tidying classrooms and communal areas
  • To regularly monitor first aid boxes and restock as necessary identifying items for ordering
  • To keep up to date with current skills by attending courses, reading documents, articles etc as required to fulfil this role and attend training to support this role

These duties are neither exclusive nor exhaustive and the post holder may be required by the Pre School Manager / Business Manager to carry out appropriate duties in the context of the job role, skills and grade.

The Trustees are committed to safeguarding and promoting the welfare of children, all staff are expected to share this commitment. The successful candidate will be subject to enhanced Disclosure and Barring clearance.

The training you will be getting

  • The apprentice will be working towards the Business Administrator Level 3 Apprenticeship Standard
  • Monthly classes at Colchester Institute (Colchester Campus)

What to expect at the end of your apprenticeship

  • This role could help you prepare for a future permanent role within the Pre School, having built on your skills and knowledge throughout the apprenticeship
  • To prepare you for other similar jobs within schools
  • To prepare you for other roles in Business Management

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Presentation skills, Administrative skills, Number skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience


GCSE or equivalent maths and English (Grade 9-4/A*-C) Essential

Things to consider

This role will require you to have an enhanced Disclosure & Barring check (DBS). There may be an element of moving furniture and equipment. You will be expected to wear the company uniform which will be provided to you. Walton Pre School offers employees a company pension scheme, free parking, free uniform and a staff discount with a range of suppliers.

About the employer

Walton Pre School is an exciting unique setting established within the Community Centre on the sunshine coast of Walton on the Naze, Essex. We are a registered charity. Our spacious Pre School offers light and bright rooms for each age group and outdoor access to a well-equipped garden and a woodland area. We provide excellent care and education for children aged 2-4+ years and can take up to 60 children. As a team we strive to ensure ‘Every child matters’, with each child’s uniqueness being captured within our stimulating and engaging curriculum of Early Years. We believe that all children thrive in an environment where they are happy and secure. We have high expectations of all our children and endeavour to enable them to achieve their full potential. We are a very forward-thinking Pre School where children are always our focus. A key part of our ethos is that we believe every child must be given time to explore, setting the foundations for a lifelong love of learning We are registered Good with Ofsted, are members of Essex County Council schools charter. We are Committee run and have a board of Trustees who oversea our business. We offer a range of additional services to our families and the wider community including food parcels, clothing, emergency support with utility bills, a loaning library and free school uniform. We work with a range of others services including Health Visitors, Speech & Language therapists, Physiotherapist, Occupational Therapist, Complex Needs Team, Specialist Teachers, FoodBank, Peabody Trust, Essex County Council, Homestart, etc.







CO14 8PT

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience


Colchester Institute - Apprenticeship Team

01206 712043

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Employer's Application Instructions

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 15 Dec 2023