Administrative Assistant Apprenticeship SMK Solicitors

SMK Solicitors is a leading immigration and family law firm seeking an enthusiastic and driven individual to join our team as an Apprentice. This will be a great opportunity to understand and learn the legal profession with a view of advancing your career prospects in the industry.

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Closing date: 31 Dec 2023

Apprenticeship summary

  • Annual wage

    £10,725.00

  • Working week

    Monday to Friday 9am-5pm

    Total hours per week: 37.5

  • Expected duration

    18 Months

  • Possible start date

    02 Jan 2024

  • Date posted

    20 Oct 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000207094

  • Positions

    1 available

What you will do in your working day

Some of your responsibilites will include:

  • Assisting solicitors and paralegals in conducting research related to immigration and family law cases.
  • Communicating with clients, providing updates, and assisting with case management.
  • Attending client meetings, hearings, and court proceedings to observe and learn from experienced professionals.
  • Maintaining accurate and organised case files and databases.
  • Assisting with administrative tasks such as scheduling appointments, managing correspondence, and filing.

Some of the more direct tasks and responsibiliies are:

  • Answer and direct phone calls
  • Organise and schedule meetings and appointments
  • Maintain client lists, telephone log and visitor logs
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to clients
  • Take dictation
  • Prepare and monitor invoices
  • Maintain supplies, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional environment
  • Carry out administrative duties such as filing, typing, copying, binding, bundling, scanning etc.
  • Organise diary for senior staff
  • Write letters and emails on behalf of senior staff
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Receive, sort and distribute the mail
  • Coordinate repairs to office equipment
  • Greet and assist clients
  • Photocopy and print out documents on behalf of other colleagues

The training you will be getting

  • Level 3 Business Adminstrator apprenticeship
  • Training will take place in the workplace with a minimum of 6 hours per week

What to expect at the end of your apprenticeship

  • Permanent position on completion of apprenticeship.
  • Opportunity to progress into legal role (e.g. paralegal) 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Customer care skills, Administrative skills, Analytical skills, Team working, Telephone Skills, Multitasking Skills

Qualifications

GCSE or equivalent English (Grade 4/C) Essential
GCSE or equivalent Maths (Grade Grade 4/C) Essential

About the employer

We specialise in providing expert legal services to individuals and families dealing with immigration and family law matters. Our dedicated team of professionals is committed to advocating for our clients' rights and ensuring their voices are heard.

Employer

SMK Solicitors

Address

S M K HOUSE

31-33 ALBION STREET

STOKE ON TRENT

ST1 1QF

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Training

Training provider

AXIA SOLUTIONS LIMITED

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Contact

Ean Faragher

eanf@axia-solutions.com

01782 572777

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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