Business Administration Apprentice (Personal Assistant to Chief Officers) Warwickshire Police

Exciting opportunity to join Warwick Police as an apprentice. The role is to provide secretarial and administration services to Chief Officers. You will work with & meet a wide range of police staff across the organisation. You will complete a Business Admin Level 3 alongside your job role with the support of Babington.

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Closing date: 30 Sep 2023

Apprenticeship summary

  • Annual wage

    £20,432.00

    Salary will increase upon completion of apprenticeship to £25,758 per annum.

  • Working week

    Monday – Friday. The office is staffed from 8.00am – 5.00pm with cover shared amongst the team under the force flexi-time scheme.

    Total hours per week: 37.0

  • Expected duration

    18 Months

  • Possible start date

    01 Oct 2023

  • Date posted

    7 days ago

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000198889

  • Positions

    1 available

What will the apprentice be doing?

You will work alongside experienced staff and will gain specific skills tailored to the position of a Personal Assistant.

Duties include but not limited to:

  • To ensure internal and external visitors are professionally and courteously treated during their visit
  • Liaise with appropriate departments to book facilities and refreshments as necessary
  • Diary management, including regular meetings with Chief Officers to ensure they are fully informed of ongoing matters
  • Ensuring any information provided is well-interpreted in order for decisions/actions to be taken and outstanding issues to be dealt with effectively
  • Ensure all diary conflicts are dealt with accordingly
  • Ensure all required supporting documents and papers are available in advance
  • Administration of meetings including distribution of papers, attending meetings to take minutes/actions
  • Ensure effective communication with internal and external contacts
  • To prioritise, re-route, draft and respond to correspondence and enquiries verbally or in writing on behalf of Chief Officers
  • To manage travel arrangements for Chief Officers, including booking travel, hotels, conferences, car parking arrangements
  • To undertake all routine and necessary administrative work i.e., photocopying, filing etc., to ensure the smooth and efficient running of the office, including providing specific information for external publication

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Business Administrator Level 3 Apprenticeship Standard
  • 20% on the job training and learning time provided by employers during working hours to complete apprenticeship
  • Online learning platform with workshop/classroom sessions
  • 121 skills coach support and guidance throughout
  • End point assessment preparation, support and arrangement with external provider
  • Level 2 Functional Skills in maths and English can be provided and supported to complete should this be required

What is the expected career progression after this apprenticeship?

  • Full-time opportunity on completion of apprenticeship

Requirements and prospects

Desired skills and personal qualities

Attention to detail, Organisation skills, Customer care skills, Administrative skills, Team working, Initiative, Word Processing, Confident IT user, Confident Communicator, Able to work with discrection, Understanding Confidentiality

Qualifications

GCSE or equivalent 5 subjects including Maths and English (Grade C/ 4 or above) Essential

Things to consider

By joining Warwickshire Police, you will be a valued member of the policing family from day one. This includes having access to a wide range of employee benefits and support that are in addition to your contractual benefits. These include access to six gyms across the county 24/7, Access to on site Health & Wellbeing leaders, coaching sessions, confidence workshops and masterclasses. Discounts at retailer, on travel, leisure activities and finance savings. Membership to Blue Light Card scheme.

About the employer

We are a small force, with a strong family feel and our workforce promise is to put your health and wellbeing first. Whether you're interested in a public-facing policing role or playing your part behind the scenes to keep our communities safe, we have a range of career options in policing, professional, technical and administrative roles with Warwickshire Police. Promoting equality of opportunity and celebrating diversity are fundamental enablers for our vision, and intrinsic to our organisational culture and leadership. They help shape the way in which we design and deliver our services. The force has an inclusive culture that promotes a sense of belonging, with staff proud to work for Warwickshire Police.

Employer

Warwickshire Police

Address

Warwickshire Police Headquarters

Woodcote Drive

Leek

CV35 7QA

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Training

Training provider

BABINGTON BUSINESS COLLEGE LIMITED

Apprenticeship standard

Business administrator

Level 3 (A level)

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