Apprentice Apprenticeships Administrator New College Swindon
This role is pivotal in the success of our Apprenticeship programmes and for supporting Apprentices and employers on their journey with us. You will work with the Apprenticeship Administrator as part of the Apprenticeship team providing administrative support to the Apprenticeship Managers and Apprenticeships coordinators.
Closing date: 15 Oct 2023
Apprenticeship summary
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Annual wage
£18,547.36
£9.64 per hour
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Working week
Monday to Thursday 9am to 5pm Friday 9am to 4.30pm, Half an hour for lunch.
Total hours per week: 37
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Expected duration
18 Months
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Possible start date
21 Oct 2023
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Date posted
11 Sep 2023
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Apprenticeship level
Advanced
Level 3 (A level) -
Reference number
VAC1000197682
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Positions
1 available
What will the apprentice be doing?
Enrolment
- Support with processing forms as required
- Support with the maintenance of the electronic sign up system and other learner records systems
- Record learner and employer information, enrolment, completion and any other changes to the apprenticeship on the central tracker.
- Maintain the paper and electronic Apprenticeships Files on
SharePoint.
- Ensure all apprenticeships paperwork is scanned and saved into the relevant SharePoint folders.
- Work with the Administrator to liaise with FMI regarding all apprenticeship paperwork and queries
- Help the Head of Apprenticeships to identify non compliance by using various platforms, such as sharepoint and Smart Assessor.
Finance
- Scan and upload completed Incentive Grant forms for the Finance Team to SharePoint.
- Record incentive payments schedule on the Central Tracker.
- Chase Apprenticeship Co-ordinators for any missing documents
- Work with the Administrator to liaise with Finance regarding Incentives Payments and Employer Contribution invoicing
Functional Skills
- Communicate with Apprentices and Employers to inform of Functional Skills training dates
- Save electronic Functional Skills Trackers to the relevant apprentice files and share with relevant Apprenticeship Co-ordinator.
Quality & Compliance
- Support the team to collate the evidence for internal and external ESFA audit
- Work with the team to ensure all apprenticeship paperwork complies with ESFA funding regulations.
- Participate in internal audits as required
- Assist Quality with compliance checks on Apprenticeship paperwork and data on College systems.
Certification
- Send certificates to Apprentices when required
General Administration
- Help process stationery orders for the apprenticeship team
- Send cross college apprentice communication at the request of College managers
- Organise and minute Cross College Work Based Learning reviews
- Photocopying and scanning relevant apprenticeship documentation
New College Swindon Internal Apprenticeship Network
- Create and administer the New College Swindon internal network
- Arrange monthly meetings to network with other college apprentices
- Collect feedback about the college’s apprenticeship experience for staff members and report to management
The post holder may be required to perform duties other than those given in the job description for the post. The duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed.
What training will the apprentice take and what qualification will the apprentice get at the end?
- Business Administrator Level 3 Apprenticeship standard
- On and off the job training and location to be confirmed
What is the expected career progression after this apprenticeship?
Potential to apply for permanent role.
Requirements and prospects
Desired skills and personal qualities
Qualifications
GCSE or equivalent maths (Grade 4) Essential
Things to consider
About the employer
Employer
New College Swindon

About disability confident
http://www.newcollege.ac.uk/information/about-the-college
Address
North Star Campus
North Star Avenue
Swindon
SN2 1DY
Training
Apprenticeship standard
Business administrator
Level 3 (A level)
Before you apply
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