Apprentice Office Administrative Assistant SPIRE SOLICITORS LLP

To provide administrative support to your team and department to ensure the smooth running, efficient and effective management of the Attleborough office.

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Closing date: 22 Oct 2023

Apprenticeship summary

  • Annual wage

    £18,000.00

  • Working week

    To be discussed and decided at the interview.

    Total hours per week: 35

  • Expected duration

    18 Months

  • Possible start date

    25 Oct 2023

  • Date posted

    06 Sep 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000196560

  • Positions

    1 available

What will the apprentice be doing?

Reporting to Office Local Lead to establish priority of work.
• Photocopying/scanning for departments
• Diary management.
. Booking and managing Meeting rooms.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Meeting and greeting clients and taking ID documents.
• Post
o Collecting and distributing post.
o Scanning post
o Franking post
o Travel arrangements for fee earners when necessary.
• Covering reception when required and on lunch hour.
• Auditing the strong room (keeping an electronic ALB log of the documents going in and
out of the room)
o To create an electronic ALB log of the documents stored.
o To create space.
o To provide a secure system to log documents in and out of the strong room.
o To generate work from a working review system. (e.g. will reviews, EPA reviews, Trust
reviews, lease reviews and first registrations)
o Initial responsibilities will be:
• Undertaking general office duties including restocking sundries, stationary
• Ensure all feedback received from Clients or 3rd parties regarding the Firm or a service
provided is passed on to the appropriate individual.
• To undertake any specified responsibility and to be familiar and comply with the
requirements of all regulatory/professional quality standards within your office, the Firm’s
compliance and quality standards procedures and policies.

Where possible cover planned and unplanned absences in the Attleborough office.
• Actively help others and seek assistance when required.
• Attend meetings as and when required.
• Support departmental/firm business development and marketing initiatives.
• Where possible make recommendations for continuous improvement of client services
and departmental/firm processes.
• To undertake compliance with and be fully aware of all aspects of requirements imposed
by the Solicitors Accounts Rules, money laundering obligations, SRA Code of Conduct
and other statutory and Law Society rules and regulations from time to time enforced for
the conduct of the business of a solicitor.
• To undertake any specified responsibility and to be familiar and comply with the
requirements of all regulatory/professional quality standards within your Department, the
Firm’s compliance and quality standards procedures and policies.
• To undertake any other reasonable duties or activities which may be allocated

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 3 Diploma Business Administration

Level 2 Functional Skills English

Level 2 Functional Skills math's

What is the expected career progression after this apprenticeship?

Potential full-time employment

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Number skills, Analytical skills, Team working, Creative, Non judgemental, Patience

Qualifications

GCSE or equivalent English (Grade 4) Essential
GCSE or equivalent Maths (Grade 4) Essential

About the employer

Spire Solicitors LLP is now one of the largest legal firms in the region. With head offices in the heart of Norwich city centre, we also boast an unrivalled regional presence across the county, with offices in market towns throughout Norfolk including Attleborough, Aylsham, Dereham, Diss, Watton and Wymondham. We offer a comprehensive range of legal advice and our dedicated team of qualified partners, solicitors, legal executives and paralegals work hand-in-hand with our clients to deliver a friendly and personal service that is tailored to meet the needs of our clients across the county.

Employer

SPIRE SOLICITORS LLP

Address

The Pines

50 Connaught Rd

50 Connaught Rd

NR17 2BP

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Training

Training provider

POULTEC TRAINING LIMITED

Apprenticeship standard

Business administrator

Level 3 (A level)

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