Business Administration Apprentice Southill Lower School

We are pleased to offer an exciting opportunity for an enthusiastic and eager to learn candidate, to join our friendly office team based at Southill Lower School. The position is fast pace and the successful candidate will be required to multitask on a daily basis .

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Closing date: 18 Jun 2023

Apprenticeship summary

  • Annual wage


    Pro Rata

  • Working week

    Monday - Friday, 8.30am - 12.00 Noon and 1.00pm - 4.00pm Term time only plus 5 training days

    Total hours per week: 32.5

  • Expected duration

    18 Months

  • Possible start date

    04 Sep 2023

  • Date posted

    11 Apr 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

  • Support the Office Manager in providing a full secretarial service to the Headteacher including, typing/word processing documents, sending communication to parents, making diary appointments, preparing draft letters and reports as required and making arrangements for hospitality, organising awards evening and school fundraising events
  • To open, sort and distribute post, operate the school telephone and email system whilst undertaking reception duties.  Deal with deliveries and general enquiries from visitors and parents.
  • Provide clerical support to teaching staff
  • Help with the development and maintenance of the school management information systems in regards to pupil information; ensuring that effective administrative systems are in operation throughout the school
  • Assist with arranging cover for absent teachers and support staff.
  • Oversee administration in respect of educational visits, liaising with the Educational Visits Organiser, including liaising with staff and writing to parents
  • To work with the Office Manager in regards to payments schedules and collecting / banking money
  • Help with ordering supplies through to processing invoices for payment
  • To manage data input and maintain up to date records on pupil information through Integris. This also includes adding new admissions (including in year transfers) and liaising with CBC over transport matters where necessary
  • It also includes arranging paperwork of leavers ensuring they are removed from Integris and files sent on / transferred to their new school
  • Ensure the school prospectus and website are up to date. Including uploading class documents to their class page
  • Manage the administration of Free School Meals, SEN and PP pupils
  • Undertake daily registers and all administrative duties in respect of pupil attendance including monitoring and following up of individual absences, in accordance with the school absence policy
  • Arrange and manage parents evening appointments as well as assisting teaching staff in preparing ‘parent visit to school’ events
  • Prepare weekly, termly and end of year awards and certificates.
  • Administer first aid along with assisting with the management and maintenance of medical care plans
  • Deal with lost property
  • Print and collate school reports
  • Organise and manage workload effectively within the office
  • Cover for Midday Supervisor absence or TA absence as required which could include playground duty
  • Attend school visits and sports festivals as and when required within school hours
  • Maintain confidentiality at all times in respect of school related matters and to prevent disclosure of confidential and sensitive information
  • Be responsible for promoting and safeguarding the welfare of all children and young people in school
  • Undertake any other duties of a similar level and responsibility as may be required

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Support to achieve knowledge, skills and behaviours as laid out in the apprenticeship standard
  • Experienced assessor to assess work and practice
  • Individual learning programme tailored to own needs
  • E-learning, training and monthly tutorials specific to your apprenticeship
  • Mentor and support in the workplace
  • A minimum of 20% paid time to be used for learning and development opportunities
  • English and maths Functional Skills at Level 2 (if required)
  • Support to achieve End Point Assessment
  • Support to obtain a Level 3 Business Administrator Apprenticeship

What is the expected career progression after this apprenticeship?

  • Opportunity to apply for a Clerical Assistant, Office Administrator or School Secretary roles internally or externally
  • Being Level 3 qualified would mean the successful candidate could progress down managerial pathways in the future

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience, Maintain confidentiality, Work on own initiative


GCSE or equivalent Maths and English (Grade A*-C or 4 - 9) Essential

Things to consider

Before you apply, take a moment to think about the following: • How are you going to cope with completing routine tasks alongside more challenging ones? • How do you feel about regular use of a computer? • What work attire will you be expected to wear? • How are you going to travel to work and get to any off-site learning? • How easy will you find it to abide by policies and procedures, including use of mobile devices and social media at work? • How are you going to balance work, study and home life - they’re equally important! • Are you able / think you are able to carry out all the tasks mentioned. Southill Lower School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All appointments are conditional and subject to an enhanced DBS check. Need help with your application? Central Bedfordshire Council can support you to complete your application and interview, contact 0300 300 8131 or email for more information

About the employer

Southill Lower School is federated with Derwent Lower School near Henlow. We are mixed school with pupils aged from 3 – 9. Southill is a small, friendly school in an idyllic rural setting in grounds owned by the Whitbread estate in the stunning village of Southill. At Southill children are nurtured and inspired making their experience of school a happy one; full of rich learning experiences and opportunities to succeed with plenty of praise and fun. Our Core Values are: • Be inspiring • Be nurturing • Be responsible • Be aspiring We believe in valuing everyone who passes through our school, working collaboratively as a team, reflecting on our practice, respecting and listening to each other’s ideas. The successful candidate will be confident, have the ability to work on their own initiative as well as part of a team, possess good communication skills and a positive attitude. They will be flexible and keen to progress. If this sounds like you we would love to hear from you!


Southill Lower School


Derwent and Southill Federation, School Lane



SG18 9JA

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Training provider



Clare Francis

01462 813312

Apprenticeship standard

Business administrator

Level 3 (A level)

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