Apprentice Admin Assistant ADOPSTAR LTD

Through Babington, we are looking for someone to join our team as an Apprentice Admin Assistant. We are looking for someone who is hard working, keen to learn, organised, punctual, team player and performs well under pressure. You need to be able to be able to handle confidential information and pay great attention to detail.

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Closing date: 28 Mar 2023

Apprenticeship summary

  • Annual wage


    plus bonus scheme after settling in 3 month period

  • Working week

    Monday – Friday 8 hours a day starting between 8-10am on flexi hours. As long as you take your age appropriate lunch break and work your 8 hours you can leave. During the first week your hours will be 9am-5pm with a 30 min lunch break

    Total hours per week: 40

  • Expected duration

    18 Months

  • Possible start date

    01 Apr 2023

  • Date posted

    27 Feb 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

We are a friendly, relaxed but motivated team who work alongside each other on a daily basis to get the work done. We are looking for someone to join our work force who will be working closely alongside another member of the team to offer administrative support and share the work load to ensure the office runs efficiently.  


Some of the duties which you will be completing are as followed:

  • ​Devising and maintaining office systems, data management and filing (online and paper-based); 
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • ​Screening phone calls, enquiries and requests and handling them when appropriate; 
  • ​Organising and maintaining diaries and making appointments; 
  • ​Dealing with general admin including incoming email, post, corresponding on behalf of the Director; 
  • ​Liaising with clients, suppliers and other staff. 
  • ​Carrying out specific projects and research, presenting findings; 
  • ​Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • ​Develop and implement new administrative systems, such as record management
  • ​Maintain supplies of stationery and equipment
  • ​Maintain the condition of the office and arrange for necessary repairs
  • ​Organise and typing the agenda and taking minutes
  • ​Write reports for senior management and producing documents 
  • ​Review and update health and safety policies and ensure they're observed
  • ​Check that data protection laws are being adhered to in relation to the storage of data
  • ​Arrange regular testing for electrical equipment and safety devices
  • ​Attend conferences and training
  • ​Assist colleagues whenever necessary

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Administrator Level 3 training via Babington

What is the expected career progression after this apprenticeship?

Once you complete your apprenticeship, we would look to retain you as an Admin Assistant which could move in the direction of accounts / HR / PA type of work

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Team working, Initiative


GCSE or equivalent English (Grade 4/C) Desired
GCSE or equivalent Maths (Grade 4/C) Desired

Things to consider

This role is an office based role due to the nature of the work. We work closely with Young Lives Vs Cancer to raise money for them however we can. We won the Regional award for top Apprenticeship employer as a SME and 2nd Top SME employer in the UK in 2022. We care deeply about our staff and mental wellbeing and support them however we can. We have 14 qualified mental health first aiders in the company

About the employer

We are a growing advertising agency based in Cullompton working with both local companies all the way through to large international companies such as the Olympics, English Football League, Mumsnet etc. We offer services from online advertising & development work to websites, SEO and social media. We pride ourselves for being a little bit different, extremely fun and a very close nit team.





EX15 1BT

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Training provider



Sham Singh


Apprenticeship standard

Business administrator

Level 3 (A level)

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