Payroll Administrator Apprentice Walsall College

A fantastic and rare opportunity to support the payroll function in order to deliver an efficient and effective service to Walsall College employees and subsidiaries, supporting and engaging with day to day payroll requirements. You will gain knowledge of relevant pension schemes also, whilst completing a level 3 Payroll apprenticeship.

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Closing date: 03 Apr 2023

Apprenticeship summary

  • Annual wage


  • Working week

    Monday to Friday, hours to be confirmed upon successful appointment

    Total hours per week: 37.0

  • Expected duration

    18 Months

  • Possible start date

    06 Apr 2023

  • Date posted

    16 Feb 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

To support the Payroll Team with:

  • Ensuring timely and accurate delivery of the payroll; to provide support to ensure appropriate reconciliations are performed and monies are remitted accurately and on time.
  • Ensuring BACs transmissions and adjustments are completed to payroll deadlines.
  • Maintaining reports for travel and subsistence claims.
  • Automating the travel/subsistence/student/overtime claims.
  • Automating payroll benefits.
  • Calculating and paying statutory pay within the legal guidelines (e.g. SMP, SPP, SAP, SPPA, SSP, OSP and OPP).
  • Ensuring that all payroll queries (e.g. gross pay, overtime claims, hourly pay, student claims and staff/governor expense claims) are dealt with professionally and promptly.
  • Production and administration of key payroll documentation (i.e. electronic payslips, P60s, Student Loans, P45s, P11ds, completion of pension forms, grant forms and DWP requests, etc.).
  • Liaising with external agencies e.g. HMRC, Teachers’ Pension, LGPS, DWP, etc. as and when required, ensuring monthly and annual returns are accurate and on time.
  • Reviewing processes, policies and working practices to ensure Walsall College maintains an effective payroll service whilst protecting integrity and security.
  • Completion of pension returns on a monthly basis.
  • Researching, identify and communicating the potential payroll implications to Payroll Manager/Management/Human Resources of existing and proposed legislation.
  • Developing, upgrading and linking internal departmental systems, which maintains integrity and security with all system administration.
  • Contact required with auditors (both internal and external) on payroll integrity matters. Providing documentation, evidence, reports as and when required.
  • Provide monthly and annual reports for statutory accounts and budget forecasts, etc. as and when required.
  • Ensuring errors are minimised on all payroll matters, which also includes verification of output against input data on all aspects of payroll matters.
  • Ensuring that accurate payslip information is provided, and that all staff have access to view them in a timely manner.
  • All reconciliations of PAYE End of Year and Pensions End of Year returns.
  • Ensuring confidentiality and the storing of payroll information is fully compliant with data protection legislation.
  • Working collaboratively with colleagues within the finance team and wider college, demonstrating a positive approach to team working, leading by example and problem solving.
  • Providing training and/or briefing sessions on payroll processes for budget holders and employees.
  • Attending and contributing to all internal meetings and external network groups.
  • Any other duties commensurate with the grade of post.

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Payroll administrator apprenticeship standard level 3
  • Weekly virtual or face to face learning session
  • Weekly off the job training
  • Functional skills if required

What is the expected career progression after this apprenticeship?

The opportunity to progress to other levels or roles within the organisation.

Requirements and prospects

Desired skills and personal qualities

Communication skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Number skills, Analytical skills, Team working, Initiative


GCSE or equivalent English (Grade C or 4) Essential
GCSE or equivalent Maths (Grade C or 4) Essential

Things to consider

Other Duties – To carry out any other duties which may be reasonably determined by the Corporation or Line Manager. • Commitment to Safeguarding - Safeguard the wellbeing of students, including responsibility for reporting concerns to the College Safeguarding Team. • Commitment to the Prevent Duty – To prevent students and staff from being drawn into terrorism, including responsibility for reporting concerns to the College Safeguarding Team. • Disclose & Barring Service (DBS) Check - All staff will be required to have an enhanced DBS check. • Commitment to Equality, Diversity and Inclusion - To comply with the requirements of the College’s Equality, Diversity and Inclusion Policy and to promote Equality, Diversity and Inclusion in all activities, including responsibility for reporting concerns to the College’s EDI Operational Group. • General Data Protection Regulations (GDPR) – To comply with GDPR legislation and requirements. • Health and Safety - To comply with the requirements of the Health and Safety at Work Act 1974. To fulfil your duties in accordance with College Health & Safety policy and procedures. • Continued Professional Development (CPD) – To be committed to participating in performance discussions, continuous professional development and industrial upskilling. • Code of Conduct – Demonstrate at all times a commitment to the College’s values and Code of Conduct. The job description is an overview of the key duties and tasks required of the post holder and they do not constitute an exclusive list of duties. Walsall College is committed to safeguarding our children and young people/vulnerable adults. We uphold fundamental British Values and expect all our employees to do the same. All appointments are subject to safer recruitment checks, including previous employment checks, online searches and an Enhanced DBS Check. We are passionate about promoting equality of opportunity and creating a working environment where diversity is recognised and celebrated and everyone has the chance to reach their full potential. Our environment is diverse in character and student population.

About the employer

We are one of the most successful colleges in the country – a place where more than 11,000 people study vocational technical qualifications, apprenticeships and higher education programmes each year. Whether you’re looking to study here as a school leaver, higher education student, apprentice, adult learner, or an employer looking to develop your workforce, you’ll find we’ve got training and courses to suit all needs and ambitions.


Walsall College


Littleton Street West


West Midlands


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Training provider



Cally Sutherland

01922 688508

Apprenticeship standard

Payroll administrator

Level 3 (A level)

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