Payroll Administrator Apprentice Walsall College
A fantastic and rare opportunity to support the payroll function in order to deliver an efficient and effective service to Walsall College employees and subsidiaries, supporting and engaging with day to day payroll requirements. You will gain knowledge of relevant pension schemes also, whilst completing a level 3 Payroll apprenticeship.
Closing date: 03 Apr 2023
Apprenticeship summary
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Annual wage
£21,029.21
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Working week
Monday to Friday, hours to be confirmed upon successful appointment
Total hours per week: 37.0
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Expected duration
18 Months
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Possible start date
06 Apr 2023
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Date posted
16 Feb 2023
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Apprenticeship level
Advanced
Level 3 (A level) -
Reference number
VAC1000134404
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Positions
1 available
What will the apprentice be doing?
To support the Payroll Team with:
- Ensuring timely and accurate delivery of the payroll; to provide support to ensure appropriate reconciliations are performed and monies are remitted accurately and on time.
- Ensuring BACs transmissions and adjustments are completed to payroll deadlines.
- Maintaining reports for travel and subsistence claims.
- Automating the travel/subsistence/student/overtime claims.
- Automating payroll benefits.
- Calculating and paying statutory pay within the legal guidelines (e.g. SMP, SPP, SAP, SPPA, SSP, OSP and OPP).
- Ensuring that all payroll queries (e.g. gross pay, overtime claims, hourly pay, student claims and staff/governor expense claims) are dealt with professionally and promptly.
- Production and administration of key payroll documentation (i.e. electronic payslips, P60s, Student Loans, P45s, P11ds, completion of pension forms, grant forms and DWP requests, etc.).
- Liaising with external agencies e.g. HMRC, Teachers’ Pension, LGPS, DWP, etc. as and when required, ensuring monthly and annual returns are accurate and on time.
- Reviewing processes, policies and working practices to ensure Walsall College maintains an effective payroll service whilst protecting integrity and security.
- Completion of pension returns on a monthly basis.
- Researching, identify and communicating the potential payroll implications to Payroll Manager/Management/Human Resources of existing and proposed legislation.
- Developing, upgrading and linking internal departmental systems, which maintains integrity and security with all system administration.
- Contact required with auditors (both internal and external) on payroll integrity matters. Providing documentation, evidence, reports as and when required.
- Provide monthly and annual reports for statutory accounts and budget forecasts, etc. as and when required.
- Ensuring errors are minimised on all payroll matters, which also includes verification of output against input data on all aspects of payroll matters.
- Ensuring that accurate payslip information is provided, and that all staff have access to view them in a timely manner.
- All reconciliations of PAYE End of Year and Pensions End of Year returns.
- Ensuring confidentiality and the storing of payroll information is fully compliant with data protection legislation.
- Working collaboratively with colleagues within the finance team and wider college, demonstrating a positive approach to team working, leading by example and problem solving.
- Providing training and/or briefing sessions on payroll processes for budget holders and employees.
- Attending and contributing to all internal meetings and external network groups.
- Any other duties commensurate with the grade of post.
What training will the apprentice take and what qualification will the apprentice get at the end?
- Payroll administrator apprenticeship standard level 3
- Weekly virtual or face to face learning session
- Weekly off the job training
- Functional skills if required
What is the expected career progression after this apprenticeship?
The opportunity to progress to other levels or roles within the organisation.
Requirements and prospects
Desired skills and personal qualities
Qualifications
GCSE or equivalent Maths (Grade C or 4) Essential
Things to consider
About the employer
Employer
Walsall College
https://www.walsallcollege.ac.uk/
Address
Littleton Street West
Walsall
West Midlands
WS2 8ES
Training
Training provider
WALSALL COLLEGE
Contact
Cally Sutherland
csutherland@walsallcollege.ac.uk
01922 688508
Apprenticeship standard
Payroll administrator
Level 3 (A level)
Before you apply
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