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Finance Administration Apprentice LOCAL HOSPICE LOTTERY LTD

The Finance Administration Apprentice will support the administration of financial transactions and input to financial systems; assisting with maintaining accounting records, performing reconciliations and appropriate controls. In addition, they will provide other related administrative support and work with the wider Finance team.

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Closing date: 28 Feb 2023

Apprenticeship summary

  • Annual wage

    £15,267.00

  • Working week

    Monday - Friday, 9.00am - 5.00pm

    Total hours per week: 37.5

  • Expected duration

    12 Months

  • Possible start date

    13 Mar 2023

  • Date posted

    18 Jan 2023

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000123877

  • Positions

    1 available

What will the apprentice be doing?

Financial Transactions:

Purchase Ledger:

  • Access Finance inbox and extract invoices from suppliers
  • Scan and shred any physical invoices received and communicate with suppliers to request electronic copies
  • Circulate invoices to delegated member of management via Adobe Sign for authorisation
  • Collate authorised invoices and process for weekly payment run
  • Enter proposed payments onto Lloyds Bank On-Line system
  • Electronically file authorised invoices
  • Post invoices and payments onto Sage 50
  • Send remittances to suppliers
  • Respond to queries from suppliers

Bank Reconciliations:

  • Prepare daily bank reconciliations
  • Resolve any differences in conjunction with the Finance Manager
  • Post as appropriate to Sage 50

Sales Commission Process:

  • Provide support to the Lottery Sales Commission Administrators by updating spreadsheets and generating information from the Databases as required
  • Provide holiday / sickness cover for the Lottery Sales Commission Administrators
  • Send out purchase orders to fundraising contractors
  • Checks invoices received against orders, post onto Sage 50 and raise payments on a weekly basis

Familiarisation:

  • Read and understand finance procedures and process notes
  • Train on the Donorflex database to be able to extract reports and information
  • Spend time in other departments to understand the interaction of them with the finance function
  • Make suggestions for improvement in processes

Other:

  • Participate in Organisational Task and Finish Groups and other activity to improve organisational efficiency and effectiveness
  • Any other reasonable duties as required by the Finance Manager, Management Accountant or Director of Finance and Operations from time to time

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Weekday classroom courses (block release) at First Intuition Chelmsford working towards the AAT Level 3 qualification as part of the level 3 Assistant Accountant Apprenticeship

What is the expected career progression after this apprenticeship?

  • Potential to progress onto a higher level apprenticeship

Requirements and prospects

Desired skills and personal qualities

Communication skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Number skills, Analytical skills, Team working

Qualifications

GCSE or equivalent Maths and English (Grade Level 4 - 9 / C - A*) Essential

Things to consider

Ability to drive and have access to a car for commuting to and from office is a requirement due to there not being easy bus routes to the office.

About the employer

Local Hospice Lottery began life in 1996 as Farleigh Hospice’s own lottery – a way of generating a regular and reliable income to help fund the care of people affected by cancer and other life limiting illnesses across mid Essex. After eleven years of running the weekly draw, the decision was made to develop the Lottery for the benefit of hospice care in other areas across Great Britain. Our values are Fair, Ambitious, Supportive and Professional and we strive to reflect each of them in all that we do.

Employer

LOCAL HOSPICE LOTTERY LTD

Address

The Barn

Glandfields Farm

Chelmsford Road

CM6 3LT

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Training

Training provider

FIRST INTUITION CHELMSFORD LIMITED

Contact

Naomi Reed

naomireed@fi.co.uk

07776 508868

Apprenticeship standard

Assistant accountant

Level 3 (A level)

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