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HR Support Apprentice - Oasis Academy Hadley Oasis Academy Hadley

To provide a professional, efficient administration service, undertaking HR administrative duties across the spectrum of the people directorate services, including recruitment / selection of staff, maintaining the ITrent database & supporting with meetings/ employee relations. Working towards your Level 3 HR support qualification.

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Closing date: 06 Feb 2023

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    WORKING PATTERN: 37 hours per week / 39 weeks per year (Term time only) Working full time Mon-Fri (times TBC) approx. normal school opening hours 8.30 am - 4.30pm

    Total hours per week: 37

  • Expected duration

    20 Months

  • Possible start date

    13 Feb 2023

  • Date posted

    16 Jan 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

  • Strategic Development and Academy Development
    Responsible, as a member of staff, for promoting and developing a positive culture and to ensure diversity within the Academy communities is recognised and respected
  • Contribute to the development of the Academies’ vision, values and aims and to abide by agreed professional behaviours and attitudes
  • Recruitment, Selection and Appointment
  • Support the recruitment process by providing templates and guidance to staff as required
  • Be compliant with Oasis Community Learning’s Recruitment and
  • Selection Policy and Procedure at all times with a particular emphasis on safer recruitment
  • Support with the process of vacancy approval ensuring policy is adhered to and the correct information is obtained in a timely manner
  • Coordinate interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials
  • Respond to enquires creating a positive first impression and ensuring that all requests for recruitment packs and other general queries are responded to swiftly and professionally
  • Administer the shortlisting process, ensuring compliant and timely completion
  • With guidance from the PD Officer, assist with the coordination of interview set-ups including finalising the schedule, calling candidates, sending invites and liaising with managers to ensure that all paperwork is sent prior to interview
  • On the day of interviews, to take copies of candidates’ qualifications, right to work and DBS check documentation, ensuring appropriate accuracy and storage
  • Inform applicants of the progress of their application either by phone or in writing
  • Onboarding, Contracts and New Starter Administration
  • Send out reference requests for all shortlisted candidates, chasing responses and passing on to the relevant hiring/recruiting manager
  • Facilitate the completion of DBS disclosures and other statutory recruitment checks including overseas police checks and NCTL
  • Enter relevant information into Midland iTrent for new starters, preparing and dispatching employment contracts and ensuring timely signature and return by individuals
  • In line with policy and legislation, undertake electronic Barred List Checks and Disclosure and Barring Service checks
  • Support the PD Officer with the administration of pre-employment health assessments for newly appointed staff
  • Obtain checks for consultants, agency staff and casual staff in accordance with OCL Policy and record as required
  • Inform relevant departments of new starters and support with the organisation of new starter Induction, liaising with appropriate colleagues and ensuring new starter equipment is organised for the first day
  • Payroll and finance tasks
  • Absence management (when staff are off sick, report data and follow procedures)
  • To support with general administration, Data Management and support of external relations

What training will the apprentice take and what qualification will the apprentice get at the end?

The apprenticeship training will take place in house while you are at the workplace, from the support of your work mentor/ manager. You will also have an allocated tutor from LMP Education (the Training Provider) who will book regular fortnightly online training session with over teams, plus monthly review catch ups. This will be on a platform called Smart Assessor. Here your tutor will go through the modules and units of your course, you then submit these online and complete during your study hours, alongside your full time job role.

You will work towards gaining your Level 3 HR Support qualification across the apprenticeship duration. 

What is the expected career progression after this apprenticeship?

You could look to continue your studies onto the Level 4 courses such as the School Business Professional qualification. There may also be an opportunity to stay on in a full time position within Oasis Academy, upon completion of your apprenticeship. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Analytical skills, Team working, Initiative, Patience


GCSE or equivalent English (Grade C/4 or above or Level 2) Essential
GCSE or equivalent Maths (Grade C/4 or above or Level 2) Essential

Things to consider

Please ensure you are able to commute to the school location everyday. Successful applicants must complete a full enhanced DBS check.

About the employer

Hadley is an all-through family school, where children at every key stage from ages 2 to 19 learn well and make great progress. We pride ourselves on being inclusive and championing the gifts and talents of every individual. The happiness, care and wellbeing of all our children is central to our approach and enables everyone at Hadley to thrive in a safe and secure environment. We have an established culture of high expectations, where children are taught well and encouraged to develop both academically and culturally. Having such a well-rounded learning experience is central to our purpose as it is this that enables our children to be aspirational for themselves, their families and their community.


Oasis Academy Hadley


Oasis Academy Hadley South Street

Ponders End



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Training provider



Poppy Drury

Apprenticeship standard

HR support

Level 3 (A level)

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