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Administration and Projects Assistant Apprentice Minerva

If you are looking for an exciting career as a Business Administrator, eager to get your foot in the door in the business industry and are meticulous and have a great attention to detail, then this Administration and Projects Apprentice position is absolutely perfect for you.

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Closing date: 28 Feb 2023

Apprenticeship summary

  • Annual wage


  • Working week

    Monday - Friday 9.00am - 5.00pm

    Total hours per week: 37.5

  • Expected duration

    13 Months

  • Possible start date

    03 Mar 2023

  • Date posted

    16 Dec 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    2 available

What will the apprentice be doing?

The purpose of the Administration and Projects Assistant is to support Project Co-Ordinators and the wider Minerva team with general administrative duties. All activities will involve following established standard operating procedures. Accuracy and attention to detail are vital for this role.

Key Responsibilites:

Invenias (Customer Relationship Management System):

  • Updating searches with candidate information (including saving cover letters and CVs)
  • Requesting GDPR consent where necessary

Preparing documentation / folders / client microsites:

  • Appraisal headers
  • Cover pages for client packs
  • Advert Respondent record
  • Creating the suite of folders in SharePoint for a new search, clearing up folders when a project is completed
  • Creating microsites for searches
  • Bringing together client shortlist and similar reports, including pdfing and arranging documents

Creating Reports and survey management:

  • Sending out client surveys as appropriate at the end of assignments
  • Collect data to create graphs, charts and quantitative data (e.g. Governance Review data)

Candidate Care:

  • Meeting and greeting visitors to the office and taking them to appropriate waiting rooms / spaces
  • Handling general enquiries / job seekers
  • Handling advertisement responses, acknowledging to candidates and ensuring accurate information is logged
  • Sending stand down emails as appropriate

Recording Data:

  • Managing records of clients and candidates on Invenias and SharePoint
  • Recording and accurately inputting data into Invenias and SharePoint


  • Following Minerva’s GDPR process to reconcile data after 5  years
  • To ensure we have GDPR consent for candidates within the 5 year consent window
  • To follow up with candidates who do not consent after a search has completed

Minerva Programmes:

  • Coordinating arrangements for such as for the Emerging Leaders Programme and Board Prospects
  • Liaising with clients and participants
  • Arranging meetings (virtual and in person)
  • Arranging publicity

Other duties:

  • Helping with general office administration and organisation including stationery, subsistence and cleaning product orders, health and safety issues e.g. handling relationships with fire safety consultants and pest control
  • Assist other team members where appropriate and necessary
  • Any other duties appropriate to the role and level that may be required

What training will the apprentice take and what qualification will the apprentice get at the end?

This role is supported by a L3 Business Administration qualification delivered by the apprentice college. This qualification will be delivered via live remote session which take place twice monthly through IT specific sessions, theatre based learning and workshops. On-going skills coach support will be provided throughout.

What is the expected career progression after this apprenticeship?

Upon completion of the apprenticeship training, the apprentice will be given the opportunity to remain in the company as permanent member of staff.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Logical, Team working, Initiative, Patience


GCSE or equivalent English (Grade 4-9) Desired
GCSE or equivalent Maths (Grade 4-9) Desired

Things to consider

Applications will be assessed week commencing 3/1/2023

About the employer

We work with clients to develop outstanding teams, cultures and structures. We are responsive, professional and successful with a commitment to excellence working across a broad range of sectors including higher education, schools, global development, the social impact sector, culture and publishing. As well as Executive Search, we provide governance review, leadership development, 360 degree review and staff engagement and satisfaction surveys and work on all types of leadership, professional service and governance roles. We are a friendly and supportive team with a collegiate ethos.




4 Snow Hill



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Training provider



Rochelle Wallace

Apprenticeship standard

Business administrator

Level 3 (A level)

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