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Facilities Assistant (Law Firm) Apprentice SCHOFIELD SWEENEY LLP

This is an exciting opportunity to work for a leading law firm as a Facilities Assistant Apprentice. The role will involve a variety of administrative duties to help contribute to the smooth running of the office for the benefit of the legal teams and all staff whilst working towards a Level 3 Business Admin Apprenticeship Qualification.

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Closing date: 05 Dec 2022

Apprenticeship summary

  • Annual wage

    £13,500.00

  • Working week

    Monday to Friday - office hours to be discussed at interview

    Total hours per week: 36.25

  • Expected duration

    15 Months

  • Possible start date

    03 Jan 2023

  • Date posted

    09 Nov 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000105427

  • Positions

    1 available

What will the apprentice be doing?

This is a supportive role within the Administration team and its primary purpose is to provide general administrative assistance to the legal teams in the Leeds office whilst working towards a Business Administration Level 3 qualification.

The tasks and duties listed below are intended to describe the general nature and responsibilities of this role and it is anticipated that they will evolve over time.  These duties are not intended to be an exhaustive list and the post holder is expected to undertake any reasonable request from a Partner, or other appropriate Manager.

MAIN RESPONSIBILITIES/DUTIES

  • Communicate regularly and openly with the Office Co-Ordinator to keep her updated on tasks, problems that arise, etc;
  • Accurately scan correspondence and documentation where appropriate;
  • Carry out photocopying and support secretaries with compiling legal documentation eg trial bundles etc;
  • Dealing with the archiving of files and documents and providing advice and support to the other offices on archiving queries and management;
  • Monitor printers and fax machines, replenishing with paper in a timely and routine manner;
  • Monitor stationery levels and advise the Office Co-Ordinator or their nominated deputy as necessary, when stock levels fall;
  • Assist with the opening post, accurately recording receipt of important documents, and ensure correct and timely distribution to the relevant lawyer/team;
  • Act as the first point of contact for office/facilities repair issues in Leeds, liaising with and seeking guidance from the Office Co-Ordinator to resolve them;
  • Ensure DX, Royal Mail post is collected/delivered to the post area and/or distributed to the relevant lawyer or department promptly;
  • Identify unreferenced post;
  • Allocate and distribute inbound faxes and emails to the relevant lawyer/team/department;
  • Answer telephone calls (internal/external) take appropriate messages; and archive completed files;
  • Carry out the weekly fire alarm test for the office and report any issues and incidents promptly to the Office Co-Ordinator;
  • Maintain an accurate, up-to-date list of information for the office eg First Aiders, Fire Marshalls, etc;
  • Make local (Leeds city centre) urgent ‘by hand’ deliveries eg to Court;
  • Take the banking for the Accounts team;
  • Provide cover for the Reception team during lunchtimes, very busy periods, and during times of holiday and sickness.  This will include answering telephone calls and passing the caller on to the relevant person (for any office), greeting visitors and clients;
  • Support the Reception team with meeting room management (organising meeting room spaces, providing refreshments, ensuring stationery supplies are maintained in each room, etc);
  • Continuously look for ways to improve the office support/facilities services to the Leeds office and wider firm, suggesting ideas to the Office Co-Ordinator;
  • Comply with the requirements of the Apprenticeship programme.

What training will the apprentice take and what qualification will the apprentice get at the end?

The successful candidate will be enrolled on the Level 3 Business Administrator Standard, which is equivalent to 2 A Levels.

As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:

  • Level 3 Business Administrator Standard Apprenticeship
  • Level 2 Functional Skills maths and English if equivalents are not already achieved
  • You will also develop the skills, knowledge and behaviours required to work within an office environment
  • This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
  • You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
  • Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions
  • All evidence will be logged to your electronic portfolio

What is the expected career progression after this apprenticeship?

  • Great prospects for progression to a full-time position for the right candidate.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Logical, Team working, Initiative, Non judgemental, Patience

Qualifications

GCSE or equivalent maths & English (Grade 4 / C or above) Essential

Things to consider

Excellent City Centre location with good transport links.

About the employer

As a leading law firm, we handle a wide variety of interesting work that’s often high value and complex, giving you a prime opportunity to develop your career. We focus on providing exceptional service for clients and have a supportive, collaborative culture to ensure each member of staff plays a crucial part in this. Everyone is valued highly here. With over 150 staff, many of our lawyers are specialists in complex fields or have considerable experience in high-profile and national cases. We have offices in Leeds, Bradford and Huddersfield. We want you to excel so you can achieve your career ambitions and we can provide the very best service possible. Whatever your role, we encourage you to develop your skills and offer suitable training to help you fulfil your potential. Every employee has an important role in our success, and we’re interested to hear what you can contribute and what you’d like to achieve with us.

Employer

SCHOFIELD SWEENEY LLP

Address

Springfield House

76 Wellington Street

Leeds

LS1 2AY

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Training

Training provider

C.M.S. VOCATIONAL TRAINING LIMITED

Contact

Katrina Clarke

katrina.clarke@cmsvoc.co.uk

01924 470477

Apprenticeship standard

Business administrator

Level 3 (A level)

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