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Finance Administration Apprentice HARMONY FIRE LIMITED

We want to stay on top of our game as the leading fire protection company in the UK. We’re always looking for ways to stay ahead of the competition & that’s not possible without having the best people working for us. You will join a people-focused business supporting the Accounts department with Financial Administration.

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Closing date: 30 Aug 2022

Apprenticeship summary

  • Annual wage


    Plus peer review

  • Working week

    Monday to Friday 8.30am - 5.00pm, however we can be flexible. Total hours per week: 40.00

    Total hours per week: 40.0

  • Expected duration

    18 Months

  • Possible start date

    04 Sep 2022

  • Date posted

    12 Jul 2022

  • Apprenticeship level

    Level 2 (GCSE)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Direct Responsibilities:

Supporting the administration of business finances including, but not limited to, purchase ledger invoices, purchase orders, sales invoices, engineer and sales rep expense claims and receipts
Setting up accounts and update accounting records
Assist with the negotiation of better terms and early settlement discounts
Checking supplier statements and issue customer statements
Follow up on late customer payments and overdue accounts, recording follow up notes
Supporting the team to produce end of month supplier payment runs and supplier remittances for payments made
Handling day to day queries from employees and suppliers
Understand the balances on the debtors and creditors individual accounts, resolving any queries that arise
Update the sales platform with stock items, to assist the project managers in raising Purchase Orders, and ensuring the accurate reporting of jobs
Assist with the monthly bank reconciliations, following up any discrepancies that arise
Support with the reconciliations between sage and the sales platform, to confirm all sales invoices raised are on sage, and payments have been allocated
Assist with month end reviews
Understand and support the monitoring of company credit card spending
As required, carrying out basic receptionist duties including greeting visitors, answering phone calls and updating diaries
As required, updated management software including customer data entry, site and contact information

What training will the apprentice take and what qualification will the apprentice get at the end?

You will be required to attend Yeovil College 1 day per week.

Assessment will be by an “End Point Assessment” and will be graded “Pass” or “Distinction”. This will include two elements:

A Synoptic Test - Apprentices will sit a test under controlled conditions which will synoptically test the knowledge and skills stated in the standard. They will be given information about a fictitious organisation and will then be presented with a variety of tasks relating to this information. The tasks are a mixture of calculations and written assessments. Questions will be allocated from a bank which will have undergone thorough testing and verification to ensure consistency in terms of difficulty and to make sure that the areas tested are given equal weighting no matter which case study the Apprentice sits. (40% of final grade)
Portfolio and Reflective Discussion - The portfolio should be compiled so it reflects the full range of knowledge, skills and behaviours detailed in the standard. This ideally will be evidence collated from the workplace such as, but not limited to, emails, letters, reports, presentations, appraisal information, witness testimonies. - Wherever possible we would encourage evidence provided to demonstrate the achievement of more than one knowledge and/or skill and/or behaviour - The reflective discussion will be conducted by the Independent assessment organisation, optionally accompanied by the employer. (60% of final grade)
You will be prepared for both of these elements by undertaking studies for both the AAT (Level 2) Foundation Certificate in Accounting and the AAT (Level 3) Advanced Diploma in Accounting. These will underpin both elements of your “end point assessment”. As such, it is anticipated that your apprenticeship duration will be for 18-24 months.

You will receive support from both the employer, and the training provider, to complete and achieve your Apprenticeship and will be given time to study during the week on a day release basis. As you are working towards a professional qualification, it is also expected that you will continue your studies outside of normal office hours.

As you learn more in both the office and in your studies your responsibilities, and the variety of tasks you undertake, are expected to increase.

What is the expected career progression after this apprenticeship?

Harmony is at the forefront of modern business methodology and is offering a heavily performance orientated package with great opportunities for any enthusiastic individual who believes in hard work and achieving high levels of customer service.

If the apprenticeship is a success, there will be an opportunity for a full-time position.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Initiative, Non judgemental


GCSE or equivalent English (Grade 4-9 (A-C)) Essential
GCSE or equivalent Maths (Grade 4-9 (A-C)) Essential

Things to consider

Perks of working for Harmony include: Company events Cycle to work scheme Discounted or free food Flexible schedule On-site parking Unlimited paid holiday

About the employer

Harmony is a global fire protection firm with integrated research and development capabilities. At Harmony we work with clients to design specialist integrated fire detection and suppression solutions to ensure protection of life, assets and business continuity. Harmony provides a comprehensive design, implementation, delivery and maintenance strategy for high-risk environments giving clients a complete end-to end solution with measurable costings. Born from an entrepreneurial spirit and a desire to do things differently, Harmony was founded in 1976 by a group of fire industry professionals, each brought specialized knowledge, experience and talent to the table to craft a new methodology that continues to challenge the industry status quo. Since that day, Harmony has grown swiftly. With globally recognized talent collaborating on local projects, we seamlessly unite research, design, project management and delivery to achieve real, measurable results for our clients. We call it Think Protect Sustain and here’s how it transforms our clients’ experience.




Clark House

Higher Kingsbury, Milborne Port



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Training provider



Charlotte Gardiner


Apprenticeship standard

Accounts or finance assistant

Level 2 (GCSE)

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