Coronavirus (COVID-19): to find out how we can support you with your apprenticeship including if you have been affected by redundancy, read our updated information.

Procurement Specialist Apprentice National Museums Liverpool

National Museums Liverpool's (NML) Procurement team comprises three roles responsible for the strategic development and management of NML's procurement service. This role is part of the investment in the department and will support the provision of a professional advisory service to ensure the integrity of procurement activities across NML.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 22 Aug 2022

Apprenticeship summary

  • Annual wage


    Holiday Entitlement: 28 days plus public holidays. Civil Service Pension Scheme Up to 25% discount in our shops and cafes Employee Assistance Programme Employee Benefits Portal

  • Working week

    37 hours a week, with 7.4 hours training, Monday to Friday, Hybrid Working

    Total hours per week: 37

  • Expected duration

    24 Months

  • Possible start date

    01 Oct 2022

  • Date posted

    29 Jul 2022

  • Apprenticeship level

    Level 4 (Higher national Certificate)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Key Responsibilities

The role entails supporting the department in achieving results and delivering innovative and ethical visitor focused outcomes through:

  • producing and maintaining NML procurement documentation and communications, updating procurement guidance materials (such as procedures, templates, contract register and workplans) on procurement portals and databases;
  • responding to procurement queries from colleagues, suppliers, tenderers, setting up users and suppliers on NML's e-tendering portal, uploading documents and information on the e-tendering portal in a timely manner
  • facilitating procurement workshops to support NML colleagues with purchasing responsibilities
  • supporting the Head of Procurement in developing improvements in NML procurement processes to enhance overall value for money objectives and efficiencies aligned to Public Sector, statutory and NML's financial regulation
  • supporting organisational wide procurement maturity.

You'll be expected to

  • Adhere to the standards expected of all public services as defined by the HM Treasury publication “Managing Public Money”. Those standards are honesty, impartiality, accountability, openness, accuracy, reliability, transparency, objectivity, integrity, and fairness.
  • Assist in developing and implementing our commitment to Equality, Diversity & Inclusion and promote non-discriminatory practices in all aspects of work undertaken.
  • Continue to grow your knowledge and skills through undertaking professional development, which is established with your manager through an annual performance development review.
  • Fully understand our policies and procedures and actively use them in your day to day work, including Security, Health & Safety, Equality & Diversity and Safeguarding. You will actively uphold the Museums Association Code of Ethics.
  • Undertake additional duties from time to time, as required.

Impact & Influence

Often the first point of contact the Procurement Specialist will work professionally and collaboratively with multiple stakeholders. Key working relationships include:

  • Internal: liaising with colleagues across all NML Directorates, coordinating and participating in NML's Procurement Network, meetings and internal groups;
  • External: responding to requests for information from suppliers, tenderers and issuing communications,

Decision Making

  • The Procurement Specialist will be required to work as an effective team member, supporting the work of colleagues in providing a professional, efficient and effective procurement service.

Communication and Networking

The Procurement Specialist will promote collaboration amongst internal colleagues, external stakeholders and supply chain partners by:

  • applying tact and diplomacy when responding to enquiries and dealing with confidential information.
  • demonstrating empathy and showing basic sensitivity to colleagues and stakeholders;

Resource Management

  • The Procurement Specialist is accountable to the Head of Procurement in supporting the delivery of strategic outcomes from third party expenditure on goods, services and capital works, which for the period 2021/22 represents approximately 51% of NML’s overall turnover.

What training will the apprentice take and what qualification will the apprentice get at the end?

  • The qualification gained will be Commercial Procurement & Supply, Level 4
  • The apprentice will work 37 hours a week of which 7.4 hours will be training time and will be be supported by on and off the job learning and development and practical experience gained from the role.

What is the expected career progression after this apprenticeship?

This post is a permanent position and career and salary progression will be reviewed upon the candidate successfully completing each of the levels of the MCIPS qualification, starting at Level 4 once a probation period is successfully completed.

In applying for this role, the candidate agrees to adhering to the training objectives of the MCIPS Apprenticeship scheme and commitment to becoming fully qualified to The Chartered Institute of Procurement & Supply (MCIPS) Level 6 within 5 years.

Through a blend of job experience and professional training and studies it is expected that that by the time the candidate has attained their MCIPS Level 6 qualification, they will be at the level of fulfilling responsibilities of a Procurement Business Partner.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Number skills, Analytical skills, Logical, Initiative


A Level or equivalent N/A (Grade N/A) Essential

Things to consider

Location: Some home working with agile working spaces available for flexibility. The post-holder will need to be able to attend in-person meetings on site when required. A Basic DBS Check will be required

About the employer

Our people are at the heart of NML and each employee makes a difference every day. Together we create memorable experiences for everyone and challenge expectations. With seven extraordinary museums and galleries housing and caring for 4m+ objects of international importance, exciting exhibitions, exquisite events, and imagination-inspiring learning we’re certainly never dull. We hold in trust and safeguard some of the world’s greatest museum collections, which are universal in their range.


National Museums Liverpool


Midland Railway Building

1 Peter Street


L1 6BL

You must have JavaScript enabled to view a map of the location


Training provider


Apprenticeship standard

Commercial procurement and supply (formerly Public sector commercial professional)

Level 4 (Higher national Certificate)

Employer's Application Instructions

If you’re still interested in becoming part of National Museums Liverpool, then what are you waiting for? You can apply for this role through our online recruitment platform in advance of the closing date. Don’t forget to provide an up-to-date CV along with a supporting statement (maximum 2 pages) that outlines your interest why you’re suitable for this role - highlighting relevant experience, knowledge, and skills in response to the requirements outlined in the job description.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 22 Aug 2022