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Administration Apprentice Ellis Guildford School

Ellis Guilford School are looking for an enthusiastic Business Administrator to join the team to support their SEND Teaching and Learning department, Attendance and support in reprographics. This is a great opportunity for anyone who wishes to embark on a career in administration and wishes to enjoy career progression.

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Closing date: 30 Aug 2022

Apprenticeship summary

  • Annual wage


    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    37 hours Monday – Thursday 8.00am-4.00pm Friday 8.00am-3.30pm Friday

    Total hours per week: 37

  • Expected duration

    18 Months

  • Possible start date

    31 Aug 2022

  • Date posted

    24 Jun 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

To support the SENDCO, Assistant Principal (AP) for Teaching & Learning (T&L), Attendance Team and Senior ICT

Technician to provide an effective administrative support & reprographics service to the school.


Provide general day to day administrative and clerical support to the SENDCO and AP for Teaching & Learning

  • Support the SENDCO and AP with diary/calendar management.
  • Production of, letters and other documents which are accurate and professionally presented.
  • Provide administration for all paperwork related to and ensure any documents/records shared externally meet data protection requirements.
  • Provide administrative support for meetings, including diary management and the preparation of agendas and undertaking/producing the minutes of meetings as required.
  • — Manage & track the distribution of chrome books 
  • Support the Teaching & Learning Lead in the tracking of homework and curriculum implementation admin. 
  • Support the AP for T&L with pupil and parent login enquiries, Teams and Chromebooks. 
  • Provide support to the Attendance Team as and when required.
  • Photocopying and printing 
  • Laminating 
  • Scanning 
  • Collating documentation
  • Comb and spiral binding
  • Cutting card/paper
  • Assist with maintenance of printers around the school (ensuring they all have paper stock, are all in working order etc.) 
  • Manage stock of reprographic materials — Set up AV equipment/resources for morning assemblies (i.e., laptop, projector, microphone)
  • Assist with taking photographs/videos at school events 
  • Creating/formatting documentation 
  • Assist in the production of posters/display materials/graphic design 
  • Assist with digital media and uploading of content to the school system, digital signage system and website 
  • Technical support for school productions and events

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Administrator Standard Level 3 -

Functional Skills level 2 Please click on the link above for more information regarding End Point Assessment.

What is the expected career progression after this apprenticeship?

Potential opportunity for a permanent role within the company following successful completion of the apprenticeship

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Logical, Team working, Initiative, Reliable


GCSE or equivalent English/Maths (Grade 9- 4/A- D) Essential

Things to consider

The current National Minimum Wage (NMW) rate for apprentices is £4.81 per hour. This applies to 16-18 year old apprentices and those aged over 18 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training. * Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation * * Please note that if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early * This apprenticeship is work based learning therefore most of the time you will be working at the employers address.

About the employer

Ellis Guilford School, located in Old Basford, Nottingham, are a mixed school, catering for children between the ages of 11 and 16 years of age. The school has been part of the Creative Education Trust since November 2018, this has enabled the school to rigorously pursue rapid improvement for the children they teach. The school boasts many facilities and strives to provide inclusive and expansive education for all children in their care.


Ellis Guildford School


Bar Lane


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Training provider



Kaira McGregor

Apprenticeship standard

Business administrator

Level 3 (A level)

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