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Finance Apprentice – Income & Expenditure London South East college

To be responsible for assisting the Team Leader for Purchase & Sales Ledger, the Finance Assistants and the Head of Finance Group Shared Services Processing through accurate processing of transactions, daily management of the Sales Ledger and/or Purchase Ledger reconciliations.

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Closing date: 07 Sep 2022

Apprenticeship summary

  • Annual wage


    The wage will wary from £11,754 to £16,977 depending on the learner's experience.

  • Working week

    Monday to Friday 9am to 5pm

    Total hours per week: 37

  • Expected duration

    12 Months

  • Possible start date

    08 Sep 2022

  • Date posted

    08 Jun 2022

  • Apprenticeship level

    Level 2 (GCSE)

  • Reference number


  • Positions

    3 available

What will the apprentice be doing?

  • The post holder will be expected to undertake any of the duties set out below, subject to appropriate training. Although he or she would normally concentrate on a particular area in order to ensure a range of experience for the benefit of post holders and the College/Trust, duties may be rotated from time to time
  • To undertake a development programme leading to an apprenticeship in level 3 Providing Financial Services
  • To actively participate in their own development plan, which will be agreed with the line manager and the assessor from the training provider and to maintain a reflective journal.
  • To have a positive, enthusiastic and a ‘can do’ approach to all training received and to all tasks allocated.
  • To be responsible for keeping up to date with Accounting and other relevant legislation, regulations, standards, service developments and other initiatives and the Council’s policies and procedures.
  • To assist the Finance Assistants to ensure that all transactions relating to the Sales ledger are properly recorded in accordance with College and Trust policies. To ensure Invoices and orders appropriately paid/authorised in accordance with the terms and conditions of service level agreements.
  • To assist the Finance Assistants to process all Expenditure Invoices/Orders on the accounting system/ Invoice processing system, appropriately code to cost centres, accounting codes, project codes and other analysis codes as required within the timeframes set for processing of transactions.
  • To assist the Finance Assistant to ensure that all amounts due to the College/Trust are properly recorded in the Sales ledger that outstanding debts are paid in accordance with College/Trust policy and as directed.
  • To assist the Finance Assistants to maintain the Purchase ledger systems, process/match invoices/order, credit notes, reconcile creditors accounts, carry out month end processing of financial transactions and ensure that reports required for expenditure and creditor are produced within the timeframes set for management accounts.
  • To assist the Finance Assistants to receive, code and log all purchase invoices before ensuring that they receive appropriate budget holder approval.
  • To assist the Finance Assistants to monitor unauthorised purchase invoices, and ensure they are chased for prompt authorisation.
  • To assist the Finance Assistants to enter/ensure purchase orders are recorded onto the accounting system on a regular basis. To produce manual cheques for payment when required
  • To support the Team Leader to maintain and update procedures for all areas within the income, debtors and bank reconciliation areas.
  • To assist the Finance Assistants to ensure that all documents including Sales requisitions /Sales Invoices are properly authorised as may be specified in the financial regulations / or authorised procedures.
  • To assist the Finance Assistants to scan all invoices/manual orders on to the finance system where applicable. To raise and input journal entries when required.
  • To provide an efficient and friendly customer service to answer queries from staff, and customers. To ensure emails in Finance inbox/help desk box are attended to promptly in a professional manner and only pending requests yet to be attended to remain in the inbox folder. Completed requests are to be transferred to an appropriate folder.
  •  As may be required, to provide assistance with enrolment, counter and cash collection duties.

What training will the apprentice take and what qualification will the apprentice get at the end?



On programme Training:

  • Level 2  Accounts/ Finance Assistant a
  • Apprenticeship Standard
  • Level 2 AAT Foundation Certificate in Accounting
  • Level 1 Functional Skills in maths and English
  • Institute of Apprenticeship Certificate


End-Point Assessment (EPA)

Structured interview (supported by a portfolio of evidence summary) 

In-tray test

What is the expected career progression after this apprenticeship?

To be Discussed by the end of the Apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience


GCSE or equivalent Maths and English (Grade A* to C /9 to 4) Desired
A Level or equivalent Finance (Grade A* to C /9 to 4) Desired

Things to consider

The learner must be prepared to learn about and work with an understanding and commitment to the Group’s Equal Opportunities Policy. Learner must be prepared to work in accordance with the Group’s Health & Safety Policy. The Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

About the employer

With sites across Bromley, Bexley, Greenwich and Orpington, we work at the heart of our communities by supporting businesses with their skills needs, creating strong partnerships with schools and local authorities and inspiring our students to achieve excellent results. Rated by Ofsted as 'Good with outstanding features' and recently named both FE College of the Year and Overall FE Provider of the Year at the TES Further Education Awards 2021, we will help you reach your goals. We offer you a range of vocational courses through to degree-level and professional qualifications. We have something to suit you, whatever your age, interest or ambition.


London South East college


London South East College

Orpington Campus, The Walnuts,


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Training provider



Hima Bindu Challa


Apprenticeship standard

Accounts or finance assistant

Level 2 (GCSE)

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