Apprentice Administration Assistant R Walker & Sons(Preston)Limited

Line Manager: Office Manager JOB ROLE To provide an administration and reception function including typing, tender administration, filing, dealing with telephone queries and assist in the smooth running of the office.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 01 Dec 2017

Apprenticeship summary

  • Weekly wage

    £138.25

    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    39.5 hours per week. Mon-Thurs 8.30am-5pm and Friday 8.30-4.30pm

    Total hours per week: 39.50

  • Apprenticeship duration

    18 months

  • Possible start date

    02 Dec 2017

  • Date posted

    01 Mar 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001177612

  • Positions

    1 available

Responsible To: Office Manager

  • Relationships Internal: Directors, Office staff, Joiners, Plumbers, Window fitters, apprentices
  • Relationships External: Visitors, Customers, Architects-Contractors and Suppliers

JOB ROLE

To provide an administration and reception function including typing, tender administration, filing, dealing with telephone queries and assist in the smooth running of the office.

MAIN DUTIES:

  • Meet and greet visitors at reception in a friendly and professional manner
  • To answer telephone and pass enquiries through to the correct person and take messages in the appropriate manner
  • Maintain an accurate database of customers contact details
  • Ensure all sub-contractor prices are returned within tender time restraints
  • Check validity of invoices against PO
  • Keep job cost sheets up to date by inputting invoices paired up with delivery notes and stock from the stuff book on job cost spreadsheets
  • To carry out filing for the office
  • To undertake typing as requested by the management team
  • To photocopy/scan documents and drawings as required
  • Open post daily and distribute accordingly making special note to payments
  • Frank post by end of day ready for delivery
  • Maintain stationery for the office and place orders as necessary approved by Office Manager
  • Check emails and distribute to relevant person/s
  • Compile Health and Safety and Construction phase plans when required
  • To compile Health and Safety handover files when requested from management
  • Chase Sub-Contractors/suppliers for their information and certificates
  • Monitor incoming faxes and distribute

     

STAFF TRAINING AND DEVELOPMENT:

  • Liaise with Office Manager regarding training requirements and agree training plan
  • To attend and participate in training sessions
  • To attend in annual appraisal process

     

TEAM WORKING:

  • To attend and participate in regular team meetings and encourage a supportive work environment to share skills and experiences.

OTHER DUTIES:

  • To be aware of and work within agreed organisational policies and procedures
  • Be responsible for the health and safety of one’s self and colleagues in line with H & S legislation
  • Act as a communication point of contact

Requirements and prospects

Desired skills

  • Must be able to work on own initiative, be a self-starter and be motivated to do well.
  • The ideal candidate will be quick to learn new tasks, have excellent attention to detail and not be afraid to ask questions.

Personal qualities

  • The ideal candidate will have a mature attitude and approach towards work.
  • They will have the confidence to work as part of a small team of 6, most of which are long-serving members of the company.

Qualifications required

  • The successful candidate will already have a GCSE or equivalent grade C or above (level 2 ) in English Language and Mathematics.

Future prospects

Potential to progress within the business.

About the employer

R Walker & Sons are based in Preston and carry out building, refurbishment and maintenance work across the North West of England. They offer Joinery and Carpentary services.

Employer

R Walker & Sons(Preston)Limited

Address

Chain Caul Way

Ashton-on-Ribble

Preston

PR2 2YL

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Training provider

  • Full on the job training to be given in the workplace.
  • Level 2 Business Administration qualification.
  • Functional Skills if required.

Apprenticeship framework

Business and Administration

Training provider

PRESTON COLLEGE

Applications for this apprenticeship are being processed by Preston's College


This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 01 Dec 2017