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Clients Accounts Administrator Apprentice Trinity (Estates) Property Management Limited

The Client Accounts Administrator assumes overall responsibility for the management, updating and maintenance of Trinity’s control systems to monitor the status of the year-end client accounting procedures; and for providing general administrative and other accounting support to the Client Accountants.

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Closing date: 10 Oct 2022

Apprenticeship summary

  • Wage

    Competitive salary

  • Working week

    Working week: Monday to Friday 09.00-17.15

    Total hours per week: 36.25

  • Expected duration

    21 months

  • Possible start date

    15 Oct 2022

  • Date posted

    10 Jun 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Key Responsibilities: 

Internal Control system used to monitor accounting procedures – role being responsible for:

  • Accurate and timely update and maintenance of the ‘Trinity Scheme Accounts Control’ system
  • Providing updates to management as requested
  • Monitoring external and internal responses on individual year-end accounts progress, and requesting progress updates where required
  • Assisting with continuing development of internal control and reporting systems
  • Monitoring and issuing of year-end accounts to strict deadlines, and keeping clients updated where there are delays  

Monthly reporting:

  • Co-ordinating the running of internal system (Propman) reports
  • Compiling monthly performance/metrics reporting for all finance teams
  • Preparing other detailed and accurate reporting for the ‘Company Board of Directors’ and the ‘Senior Management Team’ on a regular/monthly basis, adhering to strict deadlines
  • Accurately presenting, preparing and issuing ad hoc reports as required  

Service Charge Accounts:

  • Merging, saving, archiving, final accounts and working papers to the web portal and server prior to accounts being issued to residents
  • Arranging for approved accounts to be signed by external accountants, and copies printed for residents
  • Issuing and collation of Service Charge Accounts in a timely manner
  • Reviewing and liaising with external accountants, reconciling invoices and authorise payments where required  

Statutory Accounts:

  • Monitoring and reporting of the production of statutory accounts  
  • Taxation Control:
  • Monitoring and managing the processing where relevant of our clients: Corporation tax payments and returns; Trust tax payments and returns  


  • Supporting fellow Accounts Support Team colleagues where necessary
  • Maintaining and complying with up to date procedures and other key processes
  • Contributing to the team’s continuous process improvements, ensuring processes and procedures are as efficient and effective as possible
  • Prioritising workload to tie in with deadlines
  • Building effective working relationships with other Finance departments
  • Compliance with agreed Service Level Agreements

Requirements and prospects

Desired skills

Essential Skills & Personal Qualities

  • Must have experience within an office-based environment, AAT, ACCA or CIMA would be beneficial but not essential
  • Experience of an administration role involving data input
  • Must have intermediate/advanced computer skills in Microsoft packages, especially Excel
  • Experience in data manipulation would be beneficial
  • Excellent attention to detail, numerate & works with integrity
  • Excellent levels of English both Oral and Written

Personal qualities

  • Responsible, reliable and approachable
  • Methodical, organised and self-motivated
  • Ability to stay calm under pressure and prioritise workload
  • Professional telephone manner
  • Able to use own initiative and work well within a team

Desired qualifications

GCSE Maths and English essential grade C/4 above or equivalents.

Future prospects

Potential to join the team on a permanent basis

About the employer

Trinity is a privately owned property management company, operating across England and Wales, committed to providing high quality and cost-effective service charge solutions for both your property and your community. We achieve this by delivering a responsive and straightforward service through our professional and localised teams.

Managing a full range of residential property across England and Wales, from small blocks of flats to large city centre apartment developments, mixed estates of houses and flats, refurbished country houses and cul-de-sacs of freehold houses. We have more than 46,000 homes already committed to management. Locally based Estate Managers, supported by a dedicated management team, are assigned to each development, meaning you receive faster response rates along with local knowledge and an understanding of needs. Regular site visits ensure the correct standards are maintained and any management issues can be dealt with quickly.


Trinity (Estates) Property Management Limited


Vantage Point

Mark Road

Hemel Hempstead


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Training provider


Applications for this apprenticeship are being processed by Riverside Training Ltd

  • Level 3 Assistant accountant
  • Any job specific training (as necessary) 
  • Functional skills if needed

Apprenticeship standard

Assistant accountant

Level 3 (A level)

Before you apply

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