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Business Administrator/PA Apprentice Bradford College

To act as the Apprentice Executive Assistant to the Executive team enabling them to make the best use of their time by dealing with organisational, administrative tasks, projects and research.

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Closing date: 25 Jul 2022

Apprenticeship summary

  • Weekly wage

    £177.97

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, shifts to be confirmed.

    Total hours per week: 37.00

  • Expected duration

    24 months

  • Possible start date

    01 Aug 2022

  • Date posted

    21 Mar 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001836094

  • Positions

    1 available

The job holder will typically carry out duties including the following:

  • To manage and maintain Executive members diaries, actively managing their programme of work, ensuring the most effective and necessary use of their time
  • Proactively manage the email inbox of Executive members, categorising emails, highlighting priorities, as well as using judgement to respond directly and appropriately to queries, which may be of a confidential/highly sensitive nature
  • Collate meeting packs, briefing papers, reports and issue to agreed timelines
  • Arranging and organising appointments, meetings, events and conferences, booking suitable venues, organising resources, and booking any associated travel/accommodation requirements
  • Attend Executive Members meetings and ad hoc working groups to take minutes and/or actions and ensure that any agreed actions are followed up
  • To maintain effective electronic and manual filing systems
  • Utilise college systems to raise purchase orders as required and be familiar with the e-Procurement system
  • To prepare accurate Executive travel and expense claims in line with policies
  • To be the first point of contact and gatekeeper for Executive members to manage or redirect any queries internally and externally as appropriate
  • To anticipate requirements, planning ahead to ensure that information is available, and meetings and worktime is planned in, to meet required deadlines
  • To identify potential issues in advance and put forward ideas for solutions
  • Be able to manage and prioritise own workload
  • Build and maintain effective working relationships with other senior managers, line managers and colleagues across the college and with key stakeholders externally
  • Support the Principalship Office Manager and other members of the EA team when required, e.g. Annual leave/sickness
  • To have an overall knowledge of the college systems and procedures to assist with and direct any queries

The post holder will be required to:

  • Undertake a Disclosure and Barring Service check for this post
  • Commit to the College child protection policy and promote a safe environment for children and young people learning within the College.  Be alert to any indication or allegation of abuse and take appropriate action under the College procedures for the protection of children and vulnerable adults
  • Promote equality of opportunity and diversity in all aspects of the job and to challenge inequality and discrimination
  • Support the College management in all health and safety matters and take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work

Requirements and prospects

Desired skills

  • Previous experience of supporting and assisting senior managers
  • Previous experience of operating as a PA/Executive Assistant
  • Excellent interpersonal skills, being able to work and communicate with a wide variety of internal and external contact at all levels
  • Excellent IT skills including good knowledge of Microsoft Office packages
  • Experience of social media
  • Excellent and accurate written and verbal skills, including the ability to compose own correspondence as well as from dictation and written briefs.
  • Experience of minute taking
  • Effective organisational/time management skills
  • Project management experience
  • Previous experience within an educational institution
  • Previous experience of working in a large organisation

Personal qualities

  • Proactive
  • Able to maintain highest levels of confidentiality
  • Able to work flexibly as part of a team
  • Ability to drive deadlines forward to achieve practical results
  • Ability to handle a large and diverse workload, working to deadlines and under pressure
  • Solutions orientated and self-motivated
  • Confident and able to challenge professionally at a senior level
  • Highly organised, with absolute attention to detail
  • Great people person, persuasive, empathetic and diplomatic
  • Able to carry out research on varied topics and present findings

Desired qualifications

Essential:

  • 5 GCSEs at grades A*-C/9-4 (or equivalent) including maths and English
  • Level 2 Business Administration (or equivalent)

Desirable:

  • Level 2 IT (or equivalent)
  • Educated to A level (or equivalent)
  • Educated to degree level (or equivalent)
  • LCCI Private/Executive Secretarial Diploma or equivalent

Future prospects

You will be fully qualified in level 3 Business Administration at the end of your apprenticeship.  

Things to consider

Make sure you can travel to the workplace up to 5 days a week (Monday - Friday).

Also make sure you can easily travel to the college for any exams or lessons.

You must list ALL relevant qualifications on your application, including any equivalent qualifications, together with grades.  Failure to do this will result in applicants not being shortlisted.

About the employer

Our award-winning College is a friendly, welcoming place to study with a good reputation for offering outstanding support to our students in all areas of College life. Having been presented with a National Beacon Award for outstanding contribution to Equality and Diversity by the Association of Colleges and awarded the Training Quality Standard the highest accolade possible in recognition of its excellent work with employers, our track record speaks for itself.

Employer

Bradford College

Address

Bradford Campus

Great Horton Road

Bradford

BD7 1AY

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Training

Training provider

BRADFORD COLLEGE

Applications for this apprenticeship are being processed by City Training Services

Contact

Chloe Whelan 01274 728316 C.whelan@bradfordcollege.ac.uk

Level 3 Business Administrator apprenticeship standard.

You will be trained at college and in the workplace. At the end of the apprenticeship you will complete an end point assessment to see what you have learnt during your time as an apprentice.

Apprenticeship standard

Business administrator

Level 3 (A level)

Before you apply

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