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Business Administration Apprentice Northern Star Academies Trust

The Business Administration Apprentice (Payroll/HR Assistant) is an integral part of the central Trust team and is responsible for processing the Trust payroll, supporting the NSAT HR Manager to ensure staff are paid on time in accordance with their contract of employment.

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Closing date: 28 May 2022

Apprenticeship summary

  • Weekly wage


  • Working week

    Monday to Friday, shifts to be confirmed - Term time.

    Total hours per week: 30.00

  • Expected duration

    64 weeks

  • Possible start date

    20 Jun 2022

  • Date posted

    02 Feb 2022

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Responsibilities include but are not limited to the following: 

  • Provide a timely, accurate, efficient and effective monthly payroll
  • To be responsible for the monthly processing of the Payroll service which includes salary, pension and overtime/expenses administration and operation – with due regard to deadlines and employment legislation, and Trust policies and procedures
  • This will include new starters, leavers, contract changes and any other relevant personnel administration
  • Collate and input monthly payroll data including timesheets and any other payments and deductions such as maternity and paternity leave calculations, and transactions relating to salary sacrifice schemes including Childcare Vouchers and the Cycle to Work Scheme, in liaison with the Trust’s 3rd party payroll provider, Dataplan
  • Administer the Epayslips, dealing with any direct queries from NSAT employees
  • Ensure that all data on any manual and / or computerised HR and payroll systems is accurate and up to date, and that confidentiality is fully respected at all times
  • Assist in the process of annual cost of living and incremental pay increases
  • Assist the NSAT HR Manager with the collation of the pension year-end data for the purposes of external audit
  • Work closely with the Trusts’ 3rd party payroll provider, Dataplan, on all aspects of Trust payroll processes
  • Remain up to date with TPS and LGPS in order to support the administration of all pensions, giving support where applicable to staff and senior managers

General HR Process:

  • Liaise with staff of all levels across the Trust and its academies and establish effective relationships with other external agencies/professionals as appropriate
  • Assist with any general office tasks – administration, filing, answering the telephone, dealing with queries from school staff and support the HR central team with any other appropriate duties as may be required
  • Comply with NSAT policies and procedures including safeguarding processes in order to ensure the welfare of children and young persons and actively promote NSAT policies and procedures 


  • The above list is not exclusive or exhaustive, and the Trust may require the post holder to undertake duties commensurate with the level of the role
  • As part of your wider duties and responsibilities, you are required to promote and actively support the Trust’s responsibilities towards safeguarding
  • Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury
  • It is about creating safe places, being vigilant and doing something about any concerns you might have
  • It is not just about the very old and the very young, it is about everyone who may be vulnerable 

Method of Working:

  • Northern Star Academies Trust expects all staff to work effectively as part of a team or teams
  • As a minimum, this requires dealing with people politely and tactfully, communicating with colleagues both formally and informally, modelling the Trust’s Code of Conduct and reflecting the Trust’s values
  • You must carry out your duties with due regard to current and future policies, procedures and relevant legislation
  • These will be drawn to your attention in your induction period, ongoing performance reviews and through Trust communications
  •  All staff are required to maintain confidentiality as required 

Public Relations:

Considerable importance is attached to the public relations aspect of all work undertaken by Trust staff. It is a prime objective therefore that staff will at all times project to the public the image of the Trust as keen to assist wherever possible, and positively promote the work that is carried out. 

Requirements and prospects

Desired skills

  • Methodical and process driven
  • Good IT skills, including Microsoft Office packages e.g. Word, Excel and PowerPoint
  • The ability to prioritise and manage multiple tasks with accuracy
  • Understand confidentiality

Personal qualities

  • To have excellent attention to detail
  • Have real pride in the work you produce and care about the work you deliver
  • Enjoys working with people - it's the core basis of the job to engage positively with others
  • Able to communicate effectively
  • Be resilient

Desired qualifications

GCSE or equivalent in maths and English to grade 4/C (Functional Skills Level 2).

Future prospects

Possibility of a loing-term role with the academy.

Things to consider

Why do want to work in HR and Payroll?

The Apprenticeship National Minimum Wage guide (ANMW):

About the employer

Northern Star Academies Trust’s vision is to nurture learning in a sustainable environment so that our whole community can thrive, aspire and succeed.

We were founded in April 2015 and since our inception we have achieved a great deal to grow a thriving and dynamic Trust Partnership of primary and secondary schools who serve the vibrant communities of Keighley, Skipton and Harrogate. We are unique in our contextual differences and yet united in our deeply held belief in the power of great education to change lives. Through collaboration, we seek to build on each school’s strengths so that we can have a greater impact on our broader Northern Star community.

In a world of constant change, the one chance our children and young people have to experience an excellent education is precious – by working as a partnership of schools we are in constant pursuit of excellence for every child to make their one chance, truly count!

By far the greatest asset in our Trust is our staff and the greatest asset of our Trust is our children, young people and their families – making a positive difference in their lives is what matters!

To discover more about our Trust Schools please enjoy browsing our website..

Jenn Plews CEO, NLE


Northern Star Academies Trust



Gargrave Road


BD23 1QN

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Training provider

Let Me Play Ltd

Applications for this apprenticeship are being processed by Let Me Play Ltd


Anthony Lowe 0788 1922192

  • Level 3 Business Administrator 
  • Level 2 Functional Skills in maths and English (if required)
  • End-Point Assessment (EPA)

This training programme focuses on developing your administration skills.

The qualification aims to grow your existing skill set in the following key areas:

  • Business support services
  • Marketing support
  • Project management
  • Supporting the organisation of events
  • Customer service
  • Developing IT skills
  • Telephone skills
  • Managing information and data

Apprenticeship standard

Business administrator

Level 3 (A level)

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