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Administration Apprentice Activ Staffing and Support Limited

In this job role you will be completing office duties daily such as; administering payroll, invoices and purchase orders, filing and answering the phone.

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Closing date: 30 May 2022

Apprenticeship summary

  • Weekly wage

    £192.40

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday to Friday, with occasional weekends

    Total hours per week: 40.00

  • Expected duration

    18 months

  • Possible start date

    15 Jun 2022

  • Date posted

    21 Jan 2022

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001811440

  • Positions

    1 available

Working in a busy office that administers the backroom activities for numerous night time venues, the successful candidate will be required to:

  • Monitor and collate payroll information
  • Process invoices that are received into the business and assign them to the various venues
  • The electronic and physical filing of all invoices
  • Purchase orders
  • Licences 
  • Other correspondence will need to be carried out, everything is scanned into the computer system for easy retrieval of all authorised colleagues and physical copies are archived in a filing system that will have to be maintained by the apprentice so that they can easily retrieve data when called upon to do so.
  • The apprentice will be trained in collating, placing and paying for stock orders using the internet.
  • They will also manage human resource records and documentation including new starter paperwork, tax codes, appraisal forms etc.

As with all modern offices, email plays an important part and the apprentice will be trained in how to deal with incoming emails and how to re-distribute them to the appropriate colleague or venue as well as filing them in the appropriate location once dealt with and then archived.


Requirements and prospects

Desired skills

  • Good computer/ICT skills
  • Punctual/reliable
  • Good attention to detail
  • Accuracy
  • Good numeracy skills

Personal qualities

  • Self-motivated, ability to work on own initiative but also as part of a team
  • Good standard of presentation and personal hygiene, office may host important clients and visitors so a professional appearance essential
  • Ability to work under pressure, due to the nature of the business, last minute issues or work can occur, the ability to react to this whilst keeping up with essential day to day work is an imperative
  • Excellent interpersonal skills, close knit team and needs to build working relationships with colleagues at remote locations
  • Passion for the work, willing to go the extra mile to get the job completed and not leave it for the next day

Desired qualifications

English and maths at GCSE grade 4 or above (or equivalents) is desired but not essential. 

Future prospects

Permanent position in rapidly expanding company.

Things to consider

High stress office with highly confidential information talked about continuously so utmost discretion required.


About the employer

Activ operates primarily in the licensed leisure sector with five customer facing venues. It is an established and dominant company within the sector locally. Its company values are of Customer, Experience, Pride, Team and Growth.

Employer

Activ Staffing and Support Limited

Address

10

Spalding

PE11 1TB

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Training

Training provider

UNIVERSITY ACADEMY HOLBEACH

Applications for this apprenticeship are being processed by University Academy Holbeach

Contact

Tasmin Chapman-Malkin 01406 423042 Tasmin.Chapman-Malkin@uah.org.uk

  • Level 3 Business Administrator Apprenticeship
  • Employer Rights and Responsibilities (ERR)
  • Personal Learning and Thinking Skills (PTLS)
  • Functional Skills in English, Maths and ICT (if required)

Apprenticeship standard

Business administrator

Level 3 (A level)


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