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Business Administrator Apprentice ARMSTRONG INTEGRATED LIMITED

Excellent opportunity working for an established manufacturing company based in Droitwich. The Administration Apprentice provides a highly professional first point of contact for the Company and provision of the highest standards of customer service and administration support.

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Closing date: 07 Dec 2021

Apprenticeship summary

  • Annual wage

    £10,000.00

  • Working week

    Monday - Thursday between 8.30am - 4.30pm, Fri 8.30am - 2.00pm.

    Total hours per week: 35.00

  • Expected duration

    16 months

  • Possible start date

    15 Dec 2021

  • Date posted

    23 Nov 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001793382

  • Positions

    1 available

The Administration Apprentice provides a highly professional first point of contact for the Company and provision of the highest standards of customer service and administration support, by providing an efficient, professional reception service to visitors and internal customers.

This position is located in Droitwich Spa, with possible travel to Manchester.

Reception:

  • To welcome guests entering the reception area to the Company, maintaining a friendly and professional view of the organisation at all times
  • To ensure internal and external visitors are signed in, in accordance with the Company H&S policy
  • To organise and control Droitwich meeting room calendars, visitor parking spaces, lunch requirements and prep meeting rooms
  • Adherence to 5S standards for workstation, office and meeting room areas

Administration:

  • To administer petty cash, log on spreadsheet and e-mail to Office Manager on the 1st of every month
  • To maintain the Company stationery system, update spreadsheet, obtain best prices, report on expenditure, and adhere to budget
  • To replenish refreshments when required, update spreadsheet, obtain best prices, report on expenditure, and adhere to budget
  • To control incoming and outgoing mail ensuring all outgoing mail leaves on time and reaches the last post. This also includes arranging courier services
  • Maintain the filing system on a weekly basis and ensure the backlog is kept to a minimum
  • Type documents for managers/other members of the team as required in a timely manner
  • Enter production timesheets onto Baan daily
  • To support the Office Co-ordinator in organising travel and logistic arrangements for staff and customers
  • To support and administer Concur return for cost centre 096, including supplying/scanning receipts for items purchased
  • Provide cover for the Office Co-ordinator when required
  • Adherence to ISO 9001, ISO 14001 and other National Standards

HR duties:

  • Maintenance of the personnel and clocking system (Tensor) including any reports requested by Management. On an annual basis ensure all personal data is up to date and correct for Droitwich site
  • Ensure any sensitive information is kept private and confidential

Requirements and prospects

Desired skills

  • Excellent organisation and time management skills
  • Attention to detail and accuracy
  • Ability to work on own initiative but also be a key member of a team
  • Excellent PC skills
  • Excellent oral and written communication skills

Personal qualities

  • Positive can-do attitude
  • Willing to learn
  • Motivated
  • Enthusiastic
  • Be willing to undertake an administration qualification

Desired qualifications

  • GCSE English A*-C/9-4 or equivalent
  • GCSE maths A*-C/9-4 or equivalent

Future prospects

Once the apprenticeship is completed, this could lead to a full-time Office Co-ordinator role.

Things to consider

This vacancy could close sooner if a suitable candidate is found.

Must be confident in communicating with others.


About the employer

With over 1200 employees worldwide, operating eight manufacturing facilities on four continents, Armstrong Fluid Technology is known around the world as a leader and innovator in the design, engineering and manufacturing of intelligent fluid-flow equipment.

Employer

ARMSTRONG INTEGRATED LIMITED

Address

Pointon Way

Droitwich

WR9 0LW

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Training

Training provider

HEREFORDSHIRE GROUP TRAINING ASSOCIATION LIMITED

Applications for this apprenticeship are being processed by Herefordshire Group Training Association

Contact

Charlotte Anderson Ilic 01905 330721 Charlotte.AndersonIlic@hwgta.org

Business Administrator level 3. 

Training through HWGTA normally comprises of five days per week in company with one day release as and when required at the closest training centre to your location, doing an appropriate course of study. Functional Skills maths, English (if required).

A monthly monitoring visit in company will also take place, during which we make ourselves available for discussion about any special training that may be useful to you, and to identify and resolve problems if they arise.

At the end of your training period, you will be put through to an end point assessment with an external verifier where you will showcase and evidence your knowledge, skills and behaviours.

In addition, the training programme includes an optional 5-day team building residential course, usually held in April/May each year.

Apprenticeship standard

Business administrator

Level 3 (A level)


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