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EVENTS ASSISTANT APPRENTICESHIP LEVEL 3 Healthcare Conferences Uk Ltd

Established in 2011, we are the leading provider of health and social care CPD conferences in the UK. Our events support knowledge sharing, professional development and take a practical approach to learning through case study based best practice. We are looking for an Events Administrator to join our busy, award winning company

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Closing date: 27 Jun 2022

Apprenticeship summary

  • Weekly wage

    £180.38

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Mon – Fri 9.00-5.30 Working from home, with training over Zoom. On-site conference attendance in London maybe once a month 8.30-5.00 (Most staff are Surrey based)

    Total hours per week: 37.50

  • Expected duration

    18 months

  • Possible start date

    28 Jun 2022

  • Date posted

    16 Nov 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001791794

  • Positions

    1 available

The Events Administrator will be required to provide administrative support to the different departments within the company on a rotation, with some allocated ongoing responsibilities.  This will provide learning opportunities in the following areas:  conference production, event marketing, logistics including; sourcing venues, delegate & speaker comms, exhibition sales, finance including; budgeting & credit control, running virtual and on-site events.

Specific duties will include:

Marketing:

  • Creating e-shots
  • Social media posts including Twitter, Facebook and LinkedIn
  • Responding to enquiries and following up leads
  • Updating our website, adding news pages
  • Data research and entry

Conference Production:

  • Inviting and confirming speakers

Logistics:

  • Processing bookings
  • Briefing venues with our requirements
  • Pre and post event delegate comms

Exhibition Sales:

  • Researching new companies
  • Data entry

Finance:

  • Matching up purchase orders
  • Checking client conference P&Ls
  • Chasing unpaid invoices

On-site:

  • Running virtual events with Zoom
  • Running in-person events at London venues

Requirements and prospects

Desired skills

  • A good communicator, with the ability to work well on your own initiative or as part of a team
  • A competent level of literacy and numeracy and IT skills
  • Ability to communicate and engage effectively with customers and colleagues
  • Basic working knowledge of Microsoft office
  • Experience of working within an Administration role
  • Ability to work under pressure and meet deadlines
  • Ability to problem solve and act quickly especially when on-site
  • Knowledge and understanding of health and safety in the workplace
  • Knowledge and understanding of the importance of confidentially

Personal qualities

  • Be confident and approachable
  • Be a reliable member of the team, working co-operatively and with flexibility
  • Be prepared to undertake professional development as required
  • Be well organised and take an efficient and positive approach to workload
  • Ability to demonstrate a high level of honesty and integrity
  • Ability to form warm relationships
  • Enthusiastic and passion for events
  • An interest in health and social care would be desirable but not essential

Desired qualifications

GSCE in maths, English, ICT at Grade C or equivalent preferred but not essential.

Future prospects

You’ll be comfortable working in a fast-paced environment and can work under pressure and meet tight deadlines.  Following a successful apprenticeship we would hope to offer a permanent position however we cannot guarantee this.

Things to consider

Expected Apprenticeship Duration –

The duration of the apprenticeship is a max of 21 months.

This breaks down as below:

18 months learning and course delivery with MBKB.

3 Months End Point Assessment with Professional Assessment ltd


About the employer

Our experience

We run over 300 CPD certified events a year attracting between 25 and 600 delegates. We are the largest independent organiser of healthcare and social care conferences in the UK and as such have expert knowledge of the market.

Our conferences range from small masterclasses and in house events through to two days with multiple conference streams and workshops per day, social events in the evening, and large independent exhibitions.

The group of companies has three Directors all of which are owners and work within the organisation: Clare Gallagher, Managing Director, Kerry Tarrant, Marketing Director and Peter Gallagher, Finance Director. The current company turnover is just under £2M. The company was founded in July 2011.

In December 2019 we were delighted to win the 2019 ABPCO Excellence award for Best Agency Conference Organiser, we were also finalists for the 2020 ABPCO Excellence Award for Best In House Conference and more recently we are pleased to be finalists for Business of the Year at the 2021 SMA National Business Awards. 

Employer

Healthcare Conferences Uk Ltd

Address

8

Wilson Drive

Chertsey

KT16 0NT

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Training

Training provider

MBKB LTD

Applications for this apprenticeship are being processed by Mbkb Ltd

Contact

Nicki Bevan +447494596865 nicki@mbkbgroup.com

Advance level qualification Event Assistant Standard.

A 100% tailored training and assessment program will be delivered to support you throughout your Apprenticeship, topics covered include:-

  • Events Introduction
  • Personal and professional development
  • Customer needs and service
  • Functions and logistics
  • Legislation and regulations
  • Venues and events planning
  • Event management
  • Ethics, inclusion and social responsibility
  • Suppliers, choice, feedback and planning
  • Business needs and competitors
  • Budgets and Finance
  • Report writing and planning
  • Marketing and Advertising
  • Reflective practice and evaluation

Apprenticeship standard

Event assistant

Level 3 (A level)


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