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Office and Projects Administrative Assistant Development Pathways Ltd

This position will be embedded within the Programme Management and Administration Team and will be responsible for providing administrative, project and office support across various projects in addition to general office administration. The position will report to the HR Manager but will also take direction from the Programme Managers.

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Closing date: 01 Dec 2021

Apprenticeship summary

  • Annual wage

    £17,000.00

  • Working week

    Mon - Fri 9am - 5pm

    Total hours per week: 37.50

  • Expected duration

    18 months

  • Possible start date

    02 Dec 2021

  • Date posted

    03 Sep 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001760958

  • Positions

    1 available

The responsibilities of the Office and Administrative Assistant will cover the following areas, with responsibilities growing as capacity develops:

  • Schedule meetings with clients and consultants
  • Provide logistical support for meetings, conferences and workshops held by Development Pathways, e.g. making sure the Zoom link is set up beforehand
  • Assist with organising events
  • Answer calls and respond to general enquiries
  • Maintain the premises to ensure a healthy working environment
  • Help with procuring office and project supplies
  • Undertake other office and administrative activities and tasks as and when they arise
  • Assist with filing project documentation, such as booking confirmations, contracts, visa letters, approved expenses, etc.
  • Support with preparing, collecting and reviewing invoicing documentation from staff and consultants in a timely manner as well as reviewing it against compliance requirements
  • Raise Purchase Orders and assist with Procurement Processes on behalf of the Office Manager and Programme Management team
  • Support the administration of projects and the implementation of project management procedures including:
    • Carrying out logistical support for field missions, including, but not limited to booking flights and accommodation, as well as researching visa requirements and preparing visa applications, booking taxis, etc.
  • Filling in and filing project documentation
  • Assist with maintaining project related trackers
  • Assist with financial management processes, such as raising client invoices and preparing consultant invoices
  • Support in maintaining project document templates
  • Ensure all relevant documentation for purchasing within company and externally is kept up to date and appropriately filed, both electronically and in hard copy
  • Support HR Manager in HR processes
  • Support the Health and Safety manager with Health and Safety processes
  • Support Finance Manager with filing and reconciliation of receipts
  • Other tasks as and when required

 


Requirements and prospects

Desired skills

  • Excellent attention to detail with the ability to spot any errors and mistakes in calculations and texts
  • Excellent organisational skills with the capacity to work with little or no supervision
  • Excellent time management skills, with the ability to work under pressure, manage own workload and prioritise tasks
  • Excellent interpersonal skills, with the ability to communicate appropriately and professionally with people at all levels
  • Professional fluency in written and spoken English
  • Excellent numeracy skills
  • Excellent IT skills; proficient in the use of MS Office (particularly Outlook, Word, Excel, PowerPoint and SharePoint), with excellent typing skills

 

Personal qualities

  • Be proactive and a strong team player

Desired qualifications

  • Excellent IT skills; proficient in the use of MS Office (particularly Outlook, Word, Excel, PowerPoint and SharePoint), with excellent typing skills

Future prospects

A fulfilling and rewarding career in Business Administration and Management.


About the employer

Founded in November 2010, Development Pathways (www.developmentpathways.co.uk) has grown rapidly into an internationally respected consultancy business, providing expert advice to clients in areas including: social protection, social development, gender, livelihoods, financial inclusion and management information systems

Employer

Development Pathways Ltd

Address

First Floor,

114-116, Main Road,

Sidcup

DA14 6NG

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Training

Training provider

BROMLEY COLLEGE OF FURTHER AND HIGHER EDUCATION

Applications for this apprenticeship are being processed by Bromley College of Further & Higher Education

Contact

Luke Burton +447825417938 luke.burton@lsec.ac.uk

Training Provider: BROMLEY COLLEGE OF FURTHER AND HIGHER EDUCATION
 

On programme Training:

  • Level 3 Business Administrator Apprenticeship Standard
  • Level 2 Functional Skills in maths and English
  • Institute of Apprenticeship Certificate

End-Point Assessment (EPA)

  • Knowledge Test
  • Skills Test
  • Oral Questioning – underpinned by portfolio

Apprenticeship standard

Business administrator

Level 3 (A level)


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