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Customer Service Practitioner Apprentice Dr Adrian Rees, Dr Chris Mills, Dr Laura Clegg, Dr Elaine James and Dr Sumana Reddy

Aire Valley Surgery is a busy health centre situated across two sites in Leeds. We are looking for a professional, articulate and sensible person to join our Administration team. We will provide hands on practical training in a range of secretarial duties, reception and administration. In addition, online training will be offered with certific

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Closing date: 30 Sep 2021

Apprenticeship summary

  • Weekly wage

    £168.75

  • Working week

    Monday - Friday, 9.00am - 5.00pm

    Total hours per week: 37.50

  • Expected duration

    12 months

  • Possible start date

    13 Oct 2021

  • Date posted

    02 Jun 2021

  • Apprenticeship level

    Intermediate
    Level 2 (GCSE)

  • Reference number

    VAC001718703

  • Positions

    1 available

Your duties will be to provide an effective admin support service to the doctors, practice manager and other staff of the practice, These will include:

  • Scanning
  • Data entry
  • Outbound calls
  • Sending out letters
  • Advise patients of the relevant process and charges for private work (non NHS medical services)
  • Enter patient information on to the computer as required

Patient notes and correspondence:

  • Retrieve and/or file patient records as required
  • File prescriptions for patients to collect ensuring strict alphabetical order is adhered to
  • Ensure records are kept up to date
  • Make and serve refreshments for the team and for meetings, ensure the kitchen is kept clean and tidy and tidy the waiting room
  • Undertake any other addition duties appropriate to the post as requested by the Partners, Practice Manager or Assistant Practice Manager

Administration Duties:

  • Filing, photocopying, replenishing forms
  • Preparation of leaflets
  • Ensuring that patient and practice confidentiality is maintained at all times in accordance with Data Protection Act

Other Tasks:

  • Ensure building security – have thorough knowledge of doors/windows/alarm
  • Make coffee for doctors and visitors
  • Undertake any other additional duties appropriate to the post as requested by the Partners, the Practice Manager or Assistant Practice Manager

Requirements and prospects

Desired skills

  • An ability to balance creative thinking with co-ordination and to be able to develop high quality administration skills
  • An ability to work to deadlines
  • Excellent communication skills, including a polite and friendly telephone manner, a constructive solution focused approach and a professional appearance - essential
  • An excellent command of the English language, both verbally and in writing - essential
  • Highly computer literate and able to use internet, email, Word, Excel - essential
  • Ability to pass an enhanced C.R.B (Disclosure & Barring Service) check - essential
  • Ability to be flexible (within the overall hours) to cover for absent colleagues - essential

Personal qualities

  • Motivated and forward thinking
  • Excellent communication skills, written, verbal and interpersonal
  • Highly practical
  • Good administrative and IT skills (including Word & Excel)
  • Ability to work on own initiative and meet deadlines
  • Attention to detail
  • Excellent team player
  • Personable, willing and enthusiastic
  • Friendly and caring

Desired qualifications

  • GCSE Grade D/3 or above in maths and English (or equivalent) is essential
  • Acceptance is subject to college interview, initial assessment and taking a skill area test

Future prospects

  • At the end of the apprenticeship the successful candidate ‘may’ be offered the opportunity to progress within the company as well as applying for posts at other local GP surgeries and the wider NHS. This is however a fixed term position of 18 months, and there is no guarantee of any additional contract beyond that point. Amongst our previous apprentices, some have gone on to work at other practices, some at the local hospital, and one even progressed to become a team Supervisor

Things to consider

  • If the applicant is a registered patient at the practice, they must be prepared for themselves and immediate family members to register at a different GP surgery - essential
  • You will be working across two sites, based at LS19 6DD, approximately 1 mile away
  • Attendance and reliability is essential both for the needs of the business, and for future employment references. If you are someone who is unable to commit to working 5 days per week, or has difficulties remaining motivated, please do not apply

Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week)

The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates


About the employer

Aire Valley Surgery is a Doctors Surgery with two sites, one in Rawdon and another in Yeadon. We have many services and clinics available for our patients and it is a busy place with lots going on.

Employer

Dr Adrian Rees, Dr Chris Mills, Dr Laura Clegg, Dr Elaine James and Dr Sumana Reddy

Address

1

Suffolk Court

Leeds

LS19 7JN

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Training

Training provider

LEEDS CITY COLLEGE

Applications for this apprenticeship are being processed by Leeds City College

Contact

Leeds City College 0113 2846464 apprenticeships@leedscitycollege.ac.uk

Customer Service Practiotioner Level 2 Apprenticeship Standard:

Mode of delivery:

  • Delivered entirely in the work place

Course content:

  • A Level 2 Apprenticeship is delivered entirely in the workplace where you will gain knowledge, understanding and skills on the job
  • An Assessor from Leeds City College will visit you on a regular basis to complete your college work

Units of study:

  • Understanding the organisation
  • Meeting regulations and legislation
  • Systems and resources
  • Product and service knowledge
  • Influencing skills
  • Personal organisation
  • Dealing with customer conflict and challenge
  • Developing self
  • Being open to feedback
  • Team working Functional Skills qualifications:
  • Level 1 Functional Skill in English Level 1
  • Functional Skill in maths
  • Level 1 Functional Skill in ICT
  • Employment Rights and Responsibilities
  • Personal Learning and Thinking Skills

Apprenticeship standard

Customer service practitioner

Level 2 (GCSE)


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