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Apprentice Legal Facilities Assistant Schofield Sweeney

This is a supportive role within the Administration team and its primary purpose is to provide general administrative assistance to the legal teams in the Bradford office.

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Closing date: 25 Sep 2021

Apprenticeship summary

  • Weekly wage

    £211.00

  • Working week

    Monday - Friday, 9.00am - 5.15pm, with 1 hour for lunch

    Total hours per week: 36.25

  • Expected duration

    18 months

  • Possible start date

    26 Sep 2021

  • Date posted

    19 Apr 2021

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001700965

  • Positions

    1 available

Duties will include:

  • Communicate regularly and openly with the Office Co-Ordinator and the on-site supervisor to keep them updated of tasks, any problems which arise etc
  • Accurately scan correspondence and documents
  • Photocopying and supporting secretaries with compiling legal documentation eg trial bundles etc
  • Dealing with the archiving of files and documents and provide advice and support to the other offices on archiving queries and management
  • Monitor printers and fax machines, replenishing with paper in a timely and routine manner
  • Monitor stationery levels and advise the Office Co-Ordinator or their nominated deputy as necessary, when stock levels fall
  • Assist with opening post, accurately recording receipt of important documents and ensure correct and timely distribution to the relevant lawyer/team
  • Act as the first point of contact for office/facilities repair issues in Bradford, liaising with and seeking guidance from the Office Co-Ordinator to resolve them
  • Ensure DX, Royal Mail post is collected/delivered to the post area and/or distributed to the relevant lawyer or department in a timely manner
  • Identify unreferenced post
  • Allocate and distribute inbound faxes and emails to the relevant lawyer/team/department
  • Answer telephone calls (internal/external) taking appropriate messages
  • Archive completed files
  • Carry out the weekly fire alarm test for the office and report any issues and incidents in a timely manner to the Office Co-Ordinator
  • Maintain an accurate, up-to-date list of information for the office eg lists of First Aiders and Fire Marshalls etc
  • Make local (Bradford city centre) urgent ‘by hand’ deliveries eg to Court
  • Take the banking for the Accounts team
  • Provide cover for the Reception team during lunchtimes, very busy periods and during times of holiday and sickness. This will include answering telephone calls (for any of our offices), greeting visitors and clients
  • Support the Reception team with meeting room management (organising meeting room spaces, providing refreshments, ensuring stationery supplies are maintained in each room etc)
  • Continuously look for ways to improve the office support/facilities services to the Bradford office and wider firm, suggesting ideas to the Office Co-Ordinator; and Comply with the requirements of the Apprenticeship programme

Requirements and prospects

Desired skills

  • Good IT skills – Outlook and Microsoft Word in particular
  • Experience or a good understanding of what good customer service looks like
  • Capable of multi-tasking
  • Willing, ‘can do’ attitude to work. Able to meet deadlines
  • Good communication skills (verbal and written)

Personal qualities

  • Self-confident – not afraid to ask questions and to talk to people
  • Well organised – able to keep track of what needs doing and by when
  • A team player - good at working with others
  • A careful and accurate way of working
  • Punctual
  • Reliable

Desired qualifications

  • Grade C/4 or above in maths and English or equivalent

Future prospects

  • We hope and expect that after the initial period of apprenticeship, the post holder remains with the firm for many years to come. Other career administrative paths within the firm might be available (eg IT, Reception etc) or an entry-level legal assistant role might also be possible in the longer term

Things to consider

  • As this role may require you to carry out Reception duties, you must be smartly presented at all times
  • Interviews may take place before the advertised interview date, and an offer may be made before the advertised start date, so please apply early
  • The office is located in Bradford centre please check your travel arrangements

About the employer

When it comes to legal advice, we do things differently we place huge value on personal relationships and allow plenty of time to get to know our clients and their businesses. With offices in Bradford, Leeds and Huddersfield, our team of over 160 staff supports clients across the UK with corporate, commercial, commercial property, education, employment, dispute resolution, environmental & regulatory, restructuring & insolvency, planning and tax law

Employer

Schofield Sweeney

Address

Church Bank House

Church Bank

Bradford

BD1 4DY

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Training

Training provider

LEARNING INNOVATIONS TRAINING TEAM LIMITED

Applications for this apprenticeship are being processed by Learning Innovations Training Team Limited

Contact

Steve Marshall 0791 8723 685 smarshall@learninginnovations.co.uk

Business Administrator Level 3 Apprenticeship Standard:

  • You may be required to complete Functional Skills alongside your Apprenticeship depending on your previous qualifications
  • Company In house training, working with a trained team who will provide the time and attention not only to make you skilled within our area but more importantly 'supported'

Apprenticeship standard

Business administrator

Level 3 (A level)


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