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Governance and Religious Education Administration Apprentice Roman Catholic Archdiocese of Southwark Safeguarding Office

The apprentice will have a crucial role in facilitating the work of the Administration Team and will provide secretarial and administrative support where needed.

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Closing date: 30 Sep 2021

Apprenticeship summary

  • Weekly wage

    £120.40

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    The apprentice will be contracted a minimum of 28 hours per week, up to 37.5 hours per week, Monday to Friday, between the hours of 9am - 5:30pm.

    Total hours per week: 28.00

  • Expected duration

    18 months

  • Possible start date

    07 Oct 2021

  • Date posted

    21 Dec 2020

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001673852

  • Positions

    1 available

The apprentice will largely be based at the Education Commission offices but will also require the successful applicant to travel occasionally across the Diocese, which comprises the London local authorities south of the River Thames, the County of Kent and the Unitary Authority of Medway, in order to attend meetings and represent the Education Commission.

The apprentice will have a crucial role in facilitating the work of the Administration Team and will provide secretarial and administrative support where needed. This involves the coordination and implementation of office procedures, hospitality and frequently having responsibility for specific projects and tasks.

Typical responsibilities include:

  • To provide administrative support for the Education Advisers and Officers within the areas of Governance and Religious Education
  • To manage and update the database(s) related to the areas of Governance and Religious Education
  • Arranging both in-house and external events in the Governance and Religious Education areas and other areas as needed, including hospitality for these events
  • Booking rooms and conference facilities related to the Governance and Religious Education areas, including and working on the setting up and delivery of conferences and courses
  • Word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, monitoring milestones, arranging meetings and appointments and organising travel
  • Using a variety of software packages, such as Microsoft Word, Microsoft 365, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
  • Devising and maintaining office systems related to the Governance and Religious Education areas
  • Attending meetings, taking minutes and keeping notes
  • Liaising with staff in other areas and with external contacts
  • Organising and storing paperwork, documents and computer-based information
  • Photocopying and printing various documents, sometimes on behalf of other colleagues

Requirements and prospects

Desired skills

  • Experience with databases
  • Evidence of an ability to manage time constraints well
  • Knowledge of/or experience in education
  • Evidence of initiative
  • Successful minute taking experience
  • Clear and accurate written and verbal communication in English
  • Evidence of excellent organisational skills
  • Event organisation
  • Very good IT skills including Microsoft Word, Outlook, PowerPoint, Excel, Access
  • General secretarial skills of a high order

Personal qualities

Team player.

Desired qualifications

GCSE A-C/8-4 in maths and English or equivalent qualifications are required.

Future prospects

Potential to become a permanent memeber of the team - will be reviewed upon completon of the apprenticeship. 


About the employer

Roman Catholic Archdiocese of Southwark are the second largest roman catholic diocese within the UK. The work carried out by the departments in which the apprentice will be based supports the religious mission of the church.

Employer

Roman Catholic Archdiocese of Southwark Safeguarding Office

Address

26

Cornwall Road

London

SE1 8TW

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Training

Training provider

TRAIN TOGETHER LIMITED

Applications for this apprenticeship are being processed by Train Together Limited

Contact

Charlotte Budd charlotte.budd@traintogetherltd.co.uk

The responsibilities of the administrator are to support and engage with different parts of the organisation and interact with internal or external customers. With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation, through support of functional areas, working across teams and resolving issues as requested. You will receive a blended method of learning including tutor visits and attending workshops, working towards achieving nationally recognised qualifications in:

  • Level 3 Business Administration Apprenticeship Standard
  • Level 2 Functional Skills maths
  • Level 2 Functional Skills English

Apprenticeship standard

Business administrator

Level 3 (A level)


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