Coronavirus (COVID-19): to find out how we can support you with your apprenticeship including if you have been affected by redundancy, read our updated information.

Public & Private Event Manager Assistant (apprentice) Aures London Ltd

Aures London is hiring! An Events Assistant is required, this is a fantastic opportunity for the right candidate.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 30 Sep 2021

Apprenticeship summary

  • Weekly wage

    £161.25

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Varied - 10am - 6:30pm

    Total hours per week: 37.50

  • Expected duration

    15 months

  • Possible start date

    01 Nov 2021

  • Date posted

    21 Dec 2020

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC001673712

  • Positions

    1 available

We have an exciting opportunity to join our team as an apprentice.

Reporting to the senior management team, you will be heavily involved in the following areas:

Sales & events:

  • Situated at the front of the venue, you will be first point of contact for all  walk-in's, phone, email and online enquiries
  • Creating initial proposals & event quotations; send final details to management to draft up contracts and finalise the event
  • Manage venue diary – hold dates, book meetings and site visits
  • Feedback messages to the management team via email
  • Use excellent customer service to qualify and nurture sales leads
  • Responding to enquiries, client meetings, show-rounds & site visits, taking bookings
  • Conducting site visits with clients and answer any questions
  • Supporting sales through our CRM system – chasing leads and helping to open / close opportunities
  • Help chasing clients for payment and signed documents

Marketing & BDM

  • Help capture good photos for social media channels and our photo log of each event or film shoot
  • Building relationships with existing and potential corporate/private clients, venue finding companies, conference agencies and corporate & private supporters
  • Attend networking events

Event Specific

  • Event contact during events
  • Responsible for all H&S Risk Assessments
  • To support Aures with ensuring security procedures followed and maintained
  • Liaise with all subcontractors and make sure they adhere to our H&S policies
  • Versed in tech to support as backup for basic AV requirements

Reporting Procedures

  • Daily event reporting
  • Follow up with clients the following day

Finance and office admin:

  • Create quotes and raise invoices in Xero
  • Help chase client payments
  • Order stationary, water and other office items to support the team

PLEASE NOTE: some events may involve long hours and go late into the night/early morning - sometimes 2/3AM. These are limited and Aures will provide taxis home.


Requirements and prospects

Desired skills

  • Organisational skills
  • Communication skills
  • Networking Savvy
  • A Basic Understanding of Events
  • Client-first Approach
  • Problem-solving skills
  • Negotiation and budgeting
  • The ability to multitask

Personal qualities

  • Passionate about events
  • Results focused – a passion to deliver outstanding results with excellent attention to detail  
  • Continual improvement mindset 
  •  Leader and team player
  • Ability to work well in a team

Desired qualifications

Five GCSEs at Grades A*-C or 9 – 4 (including English & maths), Functional Skills Level 2 in English and maths, or a relevant Level 2 Apprenticeship. This is a government requirement.

PREREQUISITES:

  • The ideal candidate is knowledgeable in hospitality and production language and processes with some practical experience
  • Available to work when needed, including weekends, holidays, and nights

Future prospects

We will review all future progress based on successful completion of the apprenticeship.

Things to consider

Normal hours of work Monday – Friday, ideally 10AM – 6PM with event booking hours taking precedence. PLEASE NOTE: some events may involve long hours and go late into the night/early morning - sometimes 2/3AM. These are limited and Aures will provide taxis home.


About the employer

Aures is a London-based event space that connects and inspires people to achieve wellbeing through art, technology and immersive experiences. We power immersive events, performances, exhibitions and research for creative brands and organisations

Employer

Aures London Ltd

Address

Aures London Ltd, 18 Leake Street

LONDON

SE1 7NN

You must have JavaScript enabled to view a map of the location


Training

Training provider

BIG CREATIVE TRAINING LTD

Applications for this apprenticeship are being processed by Big Creative Training Ltd

Contact

Michael Roberts 020 3873 5800 michael.roberts@bigcreative.education

  • In-house training 
  • Level 3 Events Assistant Apprenticeship Standard
  • Functional Skills in maths and English if required

Apprenticeship standard

Event assistant

Level 3 (A level)


Employer's Application Instructions

If you are interested in applying for this vacancy then please click on the 'Apply Now' link and complete our Application Form.

This apprenticeship requires you to apply through the employer's website.

Apply now

Closing date: 30 Sep 2021