Human Resources Apprentice East Coast College

This role has plenty of opportunity to learn and develop working in an educational setting in Human Resources at East Coast College, Lowestoft campus providing general administrative support.

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Closing date: 24 Sep 2017

Apprenticeship summary

  • Weekly wage

    £129.50

    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    Monday to Friday

    Total hours per week: 37.00

  • Apprenticeship duration

    13 months

  • Possible start date

    09 Oct 2017

  • Date posted

    11 Sep 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001307768

  • Positions

    1 available

Main Duties:

  • Work with the HR Team providing first line support to staff, ensuring all staff are dealt with in a friendly and efficient manner and in line with College quality systems.
  • Assist in the recruitment process, including preparation and distribution of recruitment packs. Process and send all pre and post interview communications and escort candidates on interview day.
  • Deal with enquiries from members of the public, staff and organisations, both over the phone and in person.
  • Conduct basic pre-employment checks including DBS and references.
  • Ensure that all paper and computer based records are effectively updated and accurately maintained.
  • Maintain and monitor the Human Resources Inbox and Recruitment Inbox and correspond to enquiries accordingly.
  • Monitor sickness absence levels and produce reports as required.
  • Monitor and schedule probations reviews. 
  • Provide general administrative support to the Human Resources Team.
  • Sort and deliver the post for the Human Resources Team.
  • Monitor absence telephone line as required.

Other:

  • Develop collaborative relationships with key stakeholders that lead to increased learner experience.
  • Promote a teaching, learning and working environment that is free from discrimination and where all students and staff are encouraged to express their individuality.
  • Promote the welfare and safeguarding of students.
  • Undertake such additional duties as may be reasonably required commensurate with the level of responsibility within the College at any of the College’s sites or places of work.

You will also be required to comply with Health & Safety regulations and complete the Apprenticeship programme within the timescales outlined by the Business Administration Vocational Trainer.

The post holder may be required to perform duties other than those given in the job description. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed.

Other than attending college for ‘workshops’, approximately twice a month, the Intermediate Apprenticeship Framework training programme in Business Administration is primarily delivered in the workplace unless, should you not possess suitable concession qualifications, you are also required to attend college to undertake Functional Skills Qualification

 


Requirements and prospects

Desired skills

  • Administration skills
  • Sound communication skills, written, verbal and presentation 
  • Ability to work on own initiative and prioritise own workload
  • Ability to remain calm under pressure, dealing with a wide range of people
  • Good IT skills, spreadsheets, word processing, end-use of database systems, presentation and visualisation packages

Desirable Criteria

  • Experience of working in a college or educational establishment
  • Have an understanding of Safeguarding issues within an educational environment

Personal qualities

  • Able to maintain strict confidentiality
  • Experience of or ability to work within a customer focused environment
  • Willingness to work collaboratively with other team members
  • Caring, understanding nature when dealing with people with sensitive issues
  • A thirst for knowledge, wanting to develop in the role and gain further training and experience

Qualifications required

  • GCSE grade A*-C in Maths and English (or equivalent).

Future prospects

It is intended that - providing you successfully complete your apprenticeship - and should a position be available you will become a permanent member of staff.

Things to consider

The job may require long periods of computer use. There will be times when the work may be repetitive or monotonous. The nature of working in Human Resources means that you will see and hear confidential information (personal information, medical information, payroll information) which must not be discussed beyond the Human Resources department. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service. The post is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions and bind-overs, including those regarded as ‘spent’, must be declared. The salary for this post will be reviewed annually Holiday entitlement 25 days plus statutory holidays Eligible to join the Local Government Pension Scheme Option to join various discounted staff benefits post probationary period BEFORE APPLYING FOR THIS POSITION PLEASE ENSURE THAT YOU RECORD FULL DETAILS OF ALL QUALIFICATIONS ON THE APPLICATION, AS THE FIRST STAGE OF SHORTLISTING WILL BE TO ENSURE THE MINIMUM QUALIFICATION CRITERIA IS MET. Applications direct to the employer will not be considered – please apply using the on-line matching system. There are eligibility criteria applied to government funded apprenticeship schemes and therefore applicants must be aged 16 or above, have been resident in the UK/EU for the last 3 years, must not possess a Degree, Level 4 qualification or above in a similar discipline or already be in any form of formal government-funded education. The National Minimum Wage for Apprentices aged 16-18 and those aged 19 and over in the first year of their Apprenticeship is currently £3.50 per hour and applies to time working plus time spent training as this is also part of the Apprenticeship. Anyone not covered by the age category above will be entitled to the NMW appropriate to their age. Applications will be assessed as they are received, which may result in the vacancy closing before the advertised closing date, please apply as soon as possible to avoid disappointment.

About the employer

East Coast College (Lowestoft Campus) is a medium sized general FE college based a short walk from the local town centre offering a range of both full and part-time courses in a range of subjects including Art and Design, Beauty and Hair, Construction and Trades, Engineering and Hospitality and Catering. In addition we have a well-established maritime and offshore department attracting students from around the world. East Coast College sits at the heart of our local community and has a pivotal role to play in supporting students to develop skills that enable progression to employment and higher education. We are committed to providing the best learning experience possible and whatever your age, background or qualifications, all of our staff are on hand to support you in achieving your goals. Our subject offer is wide and offers progression from entry level, through to level seven. In 2014/15 we increased our overall classroom success rates by a staggering 5% and we are recognised for our excellent success rates for our apprenticeships, currently at 13% above the national average. At East Coast College we give you more than just a course. Our innovative 16-19 year old study programmes include visits, guest speakers, training opportunities and work experience as standard; our students progress on to employment and the country’s top universities so your possibilities for the future are endless! We hope you find an opportunity that excites and inspires you at East Coast College.

Employer

East Coast College

Address

Lowestoft Campus

St. Peters Street

Lowestoft

NR32 2NB

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Training provider

NCFE Level 2 Diploma in Business Administration (QCF); City & Guilds Level 1 Functional Skills qualifications in: English, Maths and Information and Communication Technology; Personal Learning and Thinking Skills; Employment Rights and Responsibilities and Health and Safety

Apprenticeship framework

Business and Administration

Training provider

East Coast College

Applications for this apprenticeship are being processed by East Coast College

Contact

Sandra Peck 01493 419891 s.peck@eastcoast.ac.uk


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Closing date: 24 Sep 2017