Apprentice Assistant Research Data Manager (Pathalogy) Barts Health NHS Trust

The post holder will work towards becoming competent Assistant Research Data Manager by going through a rigorous in-house training and studying an Associate Project Management (APM) qualification as a level 4 higher apprenticeship.

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Closing date: 25 Sep 2017

Apprenticeship summary

  • Annual wage

    £10,400.00

  • Working week

    37.5 hours per week including attendance at college as required

    Total hours per week: 37.50

  • Apprenticeship duration

    24 months

  • Possible start date

    06 Nov 2017

  • Date posted

    07 Sep 2017

  • Apprenticeship level

    Higher Level Apprenticeship

  • Reference number

    VAC001306464

  • Positions

    1 available

Main duties and responsibilities (as part of the apprentice training programme). The post holder will be required to work with and without supervision, using his/her initiative and critical examination to take complete responsibility in the following areas.

Research

  • Work with the research team to ensure study documentation is prepared for audit and regulatory inspection.
  • Monitor the data queries from study sponsors and ensure these are resolved in a timely and efficient manner.
  • To regularly attend and actively participate in the Oncology Research Committee (ORC).
  • To regularly attend the meetings as required.
  • Review and contribute to Trials Facilitation Committee applications, before presentation at the Committee meeting. Responsible for the completion and submission of participant travel expenses in line with contracts, ensuring these are recharged and invoiced for correctly and in a timely manner, and records of expenses are maintained (As part of training)
  • Provide support to the Research Management Team to ensure the portfolio is performance managed effectively and efficiently. Oversee the archiving of study documentation, maintaining a log of all archived documents.
  • Oversee the maintenance of current protocols and patient information sheets/consent forms in the appropriate clinics and departments.
  • Be responsible for the documentation of trial data according to ICH GCP guidelines.
  • Follow CTU SOPs and highlight any issues at all time.
  • Assist in the development and maintenance of databases as appropriate.
  • Assist in the delivery of internal audits and reviews under the direction of the Quality Assurance Manage
  • Be aware of and comply with ICH GCP/GCLP/GLP and Human Tissue Act as well as the legal requirements and other relevant guidelines for the conduct of clinical research.
  • Coordinates and conducts in-house, commercial and non-commercial national and international phase I, II and III clinical trials.
  • Involved in submitting new clinical trials for ethics and Research and Development approval.
  • Creates and maintains trial site files.
  •  Creates and maintains files of current protocols and patient information sheets/consent forms in the appropriate clinics and departments.
  • Be accountable for the documentation of trial data according to ICH GCP guidelines.
  • Applies critical appraisal skills in evaluating research protocols.
  •  Assists in the development and maintenance of databases as appropriate.
  • Functions in a collaborative practice role within the multidisciplinary health care team to provide expertise in the assessment, planning, implementation and evaluation of clinical research protocols.
  • Consults with primary investigators, research organisations and industry in the development and delivery of research protocols.
  • Develops knowledge of the preclinical data and the specific rationale for testing an investigational agent/modality in humans.
  • Ensures trial case report forms are completed in conformance with ICH GCP guidelines and within appropriate time guidelines.
  • The post holder must at all times ensure that GCP guidelines are maintained and that Research Governance Standards are adhered to. Working closely with the Research and Development office and Trust to ensure that all clinical trials undertaken within the Centre are accurately costed, indemnified and registered and comply with GCP Standards.
  • Evaluates the quality of own and others work and raises quality issues and related risks with the relevant people.
  • Demonstrates autonomy as well as the ability to collaborate within a multidisciplinary healthcare team in identifying and meeting the needs of the patient and his/her family during various stages of the healthcare continuum.

Data Management

  • Be responsible for the data management of a named group of trials/studies.
  • Ensure trial case report forms are completed in conformance with ICH GCP guidelines and within appropriate timelines, for allocated studies.
  • Data entry and management
  • Assist with resolution of complex queries for allocated studies.
  • Plan and implement service improvement initiatives, including authorship of Standard Operating Procedures in order to raise data quality across CCTU
  • Maintains list/database of up-coming, current and recently closed clinical trials.
  • Ensure the recruitment figures provided to the research network are supplied in a timely and efficient manner.
  • Ensure the timely sending of screening material for example scans and histopathology.
  • Assists Nurses/Clinical Trial Practitioners in ensuring trial protocols are followed

Communication:

  • Appreciate the importance of concise and accurate communication, taking into account the potential audience and any barriers to understanding the complex data.
  • Understand and works to the Trusts Information Governance Policy
  • Maintain patient and research confidentiality.
  • Communicate in a friendly and professional way with all personnel involved with running trials, answering any complex questions that may arise
  • Communicate with key personnel across the multi-disciplinary team.
  • Establish and maintain effective and professional links with clinical trial sponsors, research intuitions, staff from other hospitals and any other relevant persons, explaining the detail of the trial clearly to engage and inform the audience.

Professional:

  • Adheres to Trust and Directorate policies, procedures, standards and protocols.
  • In conjunction with the Clinical Research Lead, audits practice on a needs basis.

Personal and Professional Development:

  • Demonstrate self-direction in facilitating continuing education and acquiring related experience.
  • Maintains awareness of current advances in cancer treatments, research practice and use this knowledge to maintain high standards of care for patients with cancer.
  • Maintains own professional development in conjunction with the objectives of the Service and those identified at Performance and Development Review.
  • Assume responsibility for continuing education by attending related workshops, rounds, seminars, conferences and courses as well as keeping up to date on current publications.
  • Participate in the induction and training of new staff.
  • Contribute to educational initiatives within the Cancer CAG.
  • Proactive in ongoing training and development by identifying personal and education needs which are essential for fulfilling the research nurse role to maximum effect and with a view to making a contribution to the development of research nursing within the Bart’s Health Trust.
  • Demonstrates specialist skills, knowledge and expertise in research clinical practice. Supervises others.
  • Develop presentation skills in keeping with ongoing personal development and with a view to assisting in the presentation of research data.

Further Information:

  • Provides cross cover within the CCTU as appropriate.
  • Adheres to trust and directorate policies, procedures, standards and protocols
  • Actively seeks to develop the role to take account of changing requirements of the service.
  • Maintains own professional development in conjunction with the objectives of the Service and those identified at Performance and Development Review.
  • Assume responsibility for continuing education by attending related workshops, rounds, seminars, conferences and courses as well as keeping up to date on current publications.
  • Participate in the induction of new staff.
  • Demonstrates enthusiasm to learn about their role and the unit

Health, Safety and Security:

  • The post holder is required to familiarise him/herself with and comply with the Trust’s policies and procedures
  •  The post holder must at all times respect patient confidentiality and in particular the confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act (1998)
  • The post holder must be aware of individual responsibilities under the Health & Safety at Work Act and identify and report as necessary any untoward accident, incident or potentially hazardous environment
  • Monitors work areas and practices and ensures that they are safe and free from hazards, conform to health safety and security legislation, policies, procedures and IATA guidelines

The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder. The duties in this document are the aspects that the apprentices will be trained on and will be expected to deliver under supervision. Some work will be expected to be completed independently. There will be a probation period of 6 months as per the Barts Health NHS Trust policies. Moreover, the first month will be a trail period without pay. However, it may be reduced to two weeks based on the performance and in agreement with the line manager. The post holder will be expected to work across multiple sites (as required- rota) as required.

The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital


Requirements and prospects

Desired skills

  • Experience of dealing with senior staff, including clinicians
  • Experience of dealing successfully with difficult situations.
  • Knowledge of the clinical trials process and conduct.
  • Experience of organising meetings, supporting committees and ability to take and transcribe accurate minutes.
  • Experience of working under pressure and prioritising workload appropriately to ensure
  • meeting deadlines.
  • To be able to concentrate when dealing with intense documents related to research and trials.
  • Advanced keyboard skills: proficient in IT packages including Word, Powerpoint, Excel,
  • Outlook and databases.
  • Experience of working in a health care setting.

Personal qualities

  • Reliable work record
  • Good communication and interpersonal skills, including ability to communicate sensitive issues and act with discretion
  • Demonstrate ability to work as part of a team and independently
  • An enthusiastic, flexible and adaptable approach
  • Polite and courteous manner
  • Attentive to detail and quality of work
  • Willingness to travel within the locality and to attend meetings and training

Qualifications required

  • Educated to A Level standard (or equivalent), with GCSEs (A/B grade) in English and Mathematics
  • Biomedical Science degree or a degree in science

 

Future prospects

Possibility of a full time job for the right candidate.

Things to consider

The post holder may be at a computer station for prolonged lengths of time. The post holder is required to travel between Trust sites and to regional meetings. Qualifications and experience you will gain • A rigorous in-house training • Associate Project Management (APM) qualification as a level 4 higher apprenticeship programme. • Numerous Continuous Professional Development (CPD) courses and points • 37.5 hours per week including attendance at college as required • 27 days annual leave plus eight bank holidays • Two years training duration • Reduced travel rates on TFL • NHS employers retail discount

About the employer

Barts Health NHS Trust is one of Britain’s leading healthcare providers and the largest trust in the NHS. It was created on 1 April 2012 by bringing together three trusts: Barts and The London NHS Trust, Newham University Hospital NHS Trust and Whipps Cross University Hospital NHS Trust. The new trust has a turnover of approximately £1.1 billion and approximately 15,000 employees. Together our hospitals - Newham University Hospital in Plaistow, St Bartholomew’s (Barts) in the City, The Royal London in Whitechapel, The London Chest in Bethnal Green and Whipps Cross in Leytonstone - deliver high quality clinical care to the people of east London and further afield.

Employer

Barts Health NHS Trust

Address

The Royal London Hospital

Mile End Road

London

E1 1BB

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Training provider

The Higher Project Management Apprenticeship is made up of a framework which includes:

  • Level 4 Diploma in Project Management
  • Employment Rights and Responsibilities

Apprenticeship framework

Project Management

Training provider

COLLEGE OF HARINGEY, ENFIELD AND NORTH-EAST LONDON, THE

Applications for this apprenticeship are being processed by College of Haringey, Enfield and North East London

Contact

Kareen Lawrence


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Closing date: 25 Sep 2017