Business Administration Apprentice, Mansfield Vision West Nottinghamshire College

Working in a highly creative marketing and communications service you will provide effective and efficient administrative support for the learner engagement, publications and design, events and communication teams.

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Closing date: 30 Sep 2017

Apprenticeship summary

  • Weekly wage


  • Working week

    8.30 am– 5.00pm Monday – Thursday and 8.30am – 4.30pm on Fridays

    Total hours per week: 37.00

  • Apprenticeship duration

    12 months

  • Possible start date

    14 Oct 2017

  • Date posted

    08 Aug 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number


  • Positions

    1 available

You will need to demonstrate strong organisational and administrative skills. You will have a working knowledge of office technology packages, including word processing applications, databases and spread sheets.

You will have good interpersonal and communication skills as you will often be the first line of contact for both internal and external enquires.  You should be flexible and adaptable, be able to work under pressure to tight deadlines and maintain accuracy and quality at all times.  You will be required to work alongside the team and on your own initiative as required.

You should be willing to continuously update your professional development and undertake training in the use of administration systems, financial systems, college procedures and legislative compliance in relation to duties undertaken.

You will be a highly self-motivated, energetic and driven individual, encompassing a strong sense of autonomy. You will possess strong presentation and communication skills and be able to demonstrate achievement of targets.

The role will require you to embed and work to the college’s values; working with Professionalism, taking Responsibility for your actions, and giving Respect to clients and colleagues alike. 

The Post

Main Duties and Responsibilities

  • Support the marketing team by providing administrative support to a high standard of accuracy and presentation, to include general correspondence and reports, whilst undertaking efficient execution of general office duties as required.
  • Support the learner engagement team to organise activities and events to promote the college within the local community, liaising with internal and external customers and agencies as necessary.
  • Liaise directly with the general public at open evenings, community events/promotional stands to distribute marketing literature and course information.
  • Use social media for marketing and promotional purposes and be responsible for posting content, reviewing comments and managing responses.
  • Compile email marketing templates, distribute email marketing content and compile data reports on impact.
  • Support the publications and learner engagement team with market research, data analysis, campaign planning and compiling reports.
  • Assist the publications manager with the booking and administration of production work for the design team.
  • Upload and maintain course content changes and event information on the college website and other related websites.
  • Gain and maintain a comprehensive knowledge of the college offer (courses offered, support provided for learners and facilities) in order to support the learner recruitment team.
  • Maintain all associated documentation, files and records and make available for inspection or audit if requested to do so.
  • Compile and order all stationery requirements and associated resources for the team.
  • Raise and process orders on the colleges finance system. 
  • Liaise with cross college functions to support the effective operation of the department.
  • Maintain strict confidentiality and discretion at all times.

Other Responsibilities

  • To uphold and promote all company policies and procedures, promoting those specifically applicable to this area of work, including the Equality & Diversity and Health & Safety policies and procedures and attend training as requested.
  • To comply with all college standards and expectations, including college learner procedures and practices and safeguarding policy and practices.
  • To keep up to date, so far as necessary, for the efficient executing of the job, with new legislation, procedures and techniques and attend relevant mandatory training.
  • To be conversant with and participate in activities and developments of the college, regional and national level which are relevant to the post.
  • To present and promote an appropriate public image in representing the college group and its subsidiaries.
  • To undertake any other duties as may reasonably be required commensurate with the post.

Applicants will be required to attend an Assessment Centre with Vision Apprentices as part of the screening process.

Requirements and prospects

Desired skills

  • Knowledge of office technology packages including Word processing applications, databases and spread sheets
  • Ability to work flexibly across all college sites
  • Ability to work under pressure and to meet deadlines
  • Excellent communication and interpersonal skills
  • Excellent organisational, administrative skills including time management
  • Ability to articulate clearly and objectively both verbally and in writing
  • Ability to work on own initiative or part of a team
  • Current relevant work experience
  • Ability to work under pressure and to meet deadlines
  • Dealing directly with customers
  • Maintaining accurate records and filling systems

Personal qualities

  • Enthusiastic and willing to learn new skills
  • Self-motivated and reliable
  • Confidence in dealing with people of all ages and abilities/disabilities
  • Ability to meet deadlines
  • Adaptable
  • Punctual
  • Ability to listen to and record information accurately
  • Commitment to equality and diversity
  • Ability to maintain strict confidentiality and discretion at all times

Qualifications required

  • GCSE or functional skills qualification in literacy to at least level 2
  • GCSE or functional skills qualification in numeracy to at least level 2
  • GCSE or functional skills qualification in IT to at least level 2
  • Requirement to complete NVQ Level 2 Business Administration and apprenticeship framework within 12 months of appointment

Future prospects

Vision Business has strong employer links within the sector and we encourage all our employers to consider further opportunities, this may include progression onto an advanced/higher apprenticeship or full time employment.

Things to consider

• Please note: • Only applications with a current contact number and/or email address can be accepted. • All applications are acknowledged by telephone in the first instance. • Every applicant must attend a Vision Business Assessment Centre prior to being presented to the employer. • From 1st April 2017 the National Minimum Wage (NMW) for Apprentices is £3.50 per hour. This applies to 16-18 year old Apprentices and those aged 19 and over in the first year of their Apprenticeship. For all other Apprentices the National Minimum Wage appropriate to their age applies. The wage for Apprentices applies to both time spent on the job plus time spent training. For more information visit: • On successful appointment: • You will be entitled to receive statutory annual leave. • This is a weekly/monthly paid post. • You are responsible for funding your own travel to and from your place of work. • You must work with your Specialist to complete apprenticeship work on time and to the best of your ability. • You must conduct yourself in a safe and diligent manner and comply with health and safety policies and procedures. • You must uphold and promote the company policies and procedures, promoting those specifically to your area of work, including Equality and Diversity and Safeguarding. • Please note this vacancy may close earlier than the planned closing date in the event of the position being filled.

About the employer

There’s never been a more exciting time to join West Nottinghamshire College Group. West Nottinghamshire College Group has grown from a local college to an international organisation with a reputation for dynamism and success. The college group is made up of a number of separate companies all with education and training to the very highest level at their heart. We embrace and encourage all those who are driven to better themselves, achieve their goals and reach new heights. Outstanding resources combined with exceptional tutors and student support means that whatever your ambition, we can help you to achieve it. Vision Business Support Services Ltd (VBSS) provides high-quality support services to all aspects of the college group, VBSS is a subsidiary company of West Nottinghamshire College and provides an important service and plays a pivotal part in the success of the college and creating an exceptional learner experience. JOINING OUR JOURNEY When you join our college, our staff have access to numerous benefits and facilities: • Pension Scheme • Occupational Health Service • Childcare Voucher Scheme • Enhanced Maternity/Paternity provision • Staff Development days/week (July) • Free confidential counselling service • Staff recognition awards • Free car parking • On-site Butterflies Day Nursery (Derby Road) • On-site hair and beauty salon, Revive Spa, fine dining Refine Restaurant and Create Theatre


Vision West Nottinghamshire College


Chesterfield Road South


NG19 7BB

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Training provider

Vision Business is part of the West Nottinghamshire College Group.  West Nottinghamshire College is one of the largest and most successful colleges in the country with a well-earned reputation for excellence particularly in the areas of apprenticeships. The college was named a national Beacon College in 2009. With 30,000 students nationwide and links with over 2,000 employers, we are a high-profile centre of education that is well known for producing work-ready, ambitious and highly-skilled individuals.  We offer apprenticeships, advanced apprenticeships and adult apprenticeships in a range of sector specialisms.

An apprenticeship is an on the job learning programme that allows you, the apprentice, to earn a wage, gain valuable work experience and industry specific competence. You will be expected to work towards theory elements in addition to putting the theory into practice, some of this will be in your own time.

As part of your apprenticeship and dependent on your prior attainment you may be required to complete Maths, English and ICT Functional Skills which are an integral part of your apprenticeship. Upon successful completion you will be awarded additional certificates of recognition.

Vision Business will also work with you to ensure your knowledge of Employment Rights and Responsibilities are at the required level for an apprentice.

Should you have any questions or wish to discuss this or any other vacancy please call the Vision Apprentices team on 01623 627191 extension 8799.

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by Vision West Nottinghamshire College


Reece Hunt 01623 627 191

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Closing date: 30 Sep 2017