Administration Apprentice (Library Assistant) British Geological Survey

The successful candidate will work in our library within our head office and will work with and help promote the extensive BGS physical and electronic library collections.

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Closing date: 04 Sep 2017

Apprenticeship summary

  • Weekly wage

    £207.20 - £260.85

  • Working week

    Monday to Friday, Shifts TBC

    Total hours per week: 37.00

  • Apprenticeship duration

    13 months

  • Possible start date

    02 Oct 2017

  • Date posted

    07 Aug 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number


  • Positions

    1 available

You will be working as part of a small team providing a professional library enquiry service to BGS staff and external visitors and liaising with staff across BGS on library service provision and needs. You will be working with and helping to promote the extensive BGS library physical and electronic collections.

You should have experience of working in a customer-focused environment and have good oral and written communication skills.  The post involves significant team working, therefore you should be able to work effectively with others and have good time management and organisational skills.

Your day to day duties will be:

  • To catalogue and edit records in the library management system OLIB.
  • To assist with providing a professional library enquiry service to BGS staff and external visitors, dealing with incoming library enquiries in person and by phone.
  • To assist with the work on the BGS compliance with the RCUK Open Access Policy, and work with the institutional repository NORA (NERC Open Research Archive).
  • To support internal colleagues and contribute to the effectiveness of the team.

Additional day to day tasks may also include:

  • Administrative duties.
  • Logging equipment in and out.
  • Printing.
  • Photocopying.
  • Other duties relevant to the role.

Requirements and prospects

Desired skills

  • Ability to work unsupervised.
  • Ability to adapt to changing priorities.
  • Excellent attention to detail.
  • Working knowledge of MS Excel and Word. MS Access would be useful but not essential.
  • Good communication skills, ideally with experience of working in a customer service environment.

Personal qualities

  • Flexible approach.
  • An effective team player.
  • Approachable and personable.
  • Able to express themselves clearly and concisely.
  • Can demonstrate an interest in the work of BGS and NERC.
  • Can demonstrate an interest in their own development.

Qualifications required

  • Grade A-C or equivalent in Maths and English.
  • An interest in Science would be useful but not essential.

Future prospects

Possible progression onto an advanced apprenticeship.

Things to consider

The minimum salary this employer will pay for an apprentice at year one is a salary of £10,680 which works out at, £207.20 weekly, on a basis 37 hours at £5.60, for ages 19 or under and in their first year of an apprenticeship. For applicants over 21yrs of age the minimum is a salary of £13,565. Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.50 per hour. This is the legal minimum pay per hour applying to 16-18 year old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies.

About the employer

The British Geological Survey (BGS) is one of the world's leading and forward thinking geological science institutes with a focus on both public good science for government and geoscientific research to understand earth and environmental processes. The Administration apprenticeship will be based at our headquarters in Keyword, Nottingham.


British Geological Survey


Kingsley Dunham Centre Enivornmenta

Nicker Hill


NG12 5GG

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Training provider

  • Business Administration Level Two.
  • Employment Rights and Responsibilities.
  • Personal Learning and Thinking Skills.
  • Functional Skills in English, Maths and ICT (if required).

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by Access Training


Zoe Hayes 0115 9596720

Before you apply

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Closing date: 04 Sep 2017