Apprentice Office Team Member Asclepius Ohs Ltd

An Occupational Health company, which specialises in telephone consultations and safety critical medical examinations. Working with two other team members to provide a support service to the Clinical Operations Director and other Occupational Health staff. No two days are the same, so a wide range of skills will be learnt.

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Closing date: 30 Sep 2017

Apprenticeship summary

  • Weekly wage


  • Working week

    The normal office hours are 0800hrs to 1630hrs - Monday to Friday, with paid lunchbreak of 30 minutes and 2 x 15 minute breaks (morning and afternoon)

    Total hours per week: 40.00

  • Apprenticeship duration

    24 months

  • Possible start date

    02 Oct 2017

  • Date posted

    24 Jul 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number


  • Positions

    1 available

Apprentice will be supporting the clinical team for Asclepius occupational health, but will also help support our sister software development company.

Daily duties will include:

Asclepius Occupational Health

  • Answer phone calls
  • Full utilisation of Apollo Occupational Health Software.
  • Organise medical appointments
  • Book appointments for Clinicians (referrals and reviews)
  • Scanning records/reports/letters
  • Greeting visitors at the door
  • Checking the drug fridge temperature every morning
  • Unlock cupboards and filing cupboards
  • Shredding documents
  • Make drinks for visitors and staff as required
  • Washing up
  • Recycle products to recycling bin.
  • Liaising with Referring Managers
  • Liaising with Clinics for appointments
  • Locking up the office at the end of shift
  • Logging new equipment onto an equipment document
  • Checking/reading emails
  • Responding to emails
  • Organising medical documents
  • Keeping equipment log up to date
  • Keeping railway log up to date
  • Keeping calling log up to date
  • Keeping drug and alcohol log up to date
  • Checking when equipment calibration dates are due and advising manager
  • Calling GP’s surgeries to chase up GP reports
  • Sending out medical forms via email and post
  • Send out questionnaires via email
  • Sending out confirmation of appointments via email
  • Update letter heads and footers
  • Create holding folders once an appointment has been made
  • Send out reports for medicals (pre-placement reports and night worker reports)
  • Hoover when required (Cleaners attend weekly)
  • Keep the working and Reception area clean and tidy.
  • Keep cupboards clean and organised
  • Assist with marketing when required.
  • General administrative duties as requested by Office Manager or Clinical Operations Director.


  • Answer phone calls
  • Reead emails
  • Respond to emails
  • Forward emails to appropriate team member/s
  • Update the Aratus Software spreadsheet
  • Email ‘’ link to customer
  • Liaise with customers to organise demonstrations
  • Liaise with customers to organise training sessions
  • Link the Apollo diary with google calendar for appointments
  • Set up reminders on google calendar
  • Send confirmation email to customers once demonstration has been booked
  • Update Apollo diary, once demonstration has been booked (Mike’s calendar)


Requirements and prospects

Desired skills

Must have the following skills:

Must be IT literate and prepared to be involved in software development.

Must have good written and spoken English.

Personal qualities

Must not be shy, as dealing with employees and clients from a multitude of different companies and organisations.

Must have a friendly manner.

Must respect medical and business confidentiality.

Qualifications required

Minimum of 5 GCSE grades A* - C to include English, maths and ICT

Future prospects

A permanent position may be offered at the end of the apprenticeship.

Things to consider

No public transport is available to reach the workplace. Aldershot bus and train station are 20 minutes walk from the business.

About the employer

Asclepius OHS Ltd., trading as Asclepius Occupational Health has a dedicated team of Occupational Health Clinicians with a huge wealth of experience and knowledge in the field of workplace health. We are an innovative and forward thinking company, using the latest technologies and computer software to offer a cost effective and green service to our clients. The company is run by Occupational Health qualified Directors who understand the requirements of a modern Occupational Health Service and the critical needs of businesses.


Asclepius Ohs Ltd


Mandora House

Louise Margaret Road


GU11 2PW

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Training provider

On and off the job training at Farnborough College of Technology to achieve:

  • Level 2 Diploma in Business and Administration
  • Employment Rights and Responsibilities
  • Personal Learning and Thinking Skills
  • Level 1 Functional skills maths, English and ICT

Candidates will be expected to attend college on a regular basis for workshops.

Apprenticeship framework

Business and Administration

Training provider


Applications for this apprenticeship are being processed by Farnborough College of Technology


Fran Egerton 01252 407448

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Closing date: 30 Sep 2017