Administration Apprentice MFG Solicitors

Working within the administration/office team at MFG Solicitors, you will provide professional and effective support to your colleagues ensuring that tasks are undertaken in a timely and effective manner. You will provide both administration and reception duties.

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Closing date: 31 Jul 2017

Apprenticeship summary

  • Weekly wage

    £141.75 - £246.75

    Wages explained

    The current National Minimum Wage rates are £4.05 an hour for 16 - 17 year olds, £5.60 an hour for 18 - 20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship(usually one day per week).

  • Working week

    Working days: 5 Total working week hours: 35 Start time: 9.00am Finish time: 5.00pm (one hour unpaid lunch)

    Total hours per week: 35.00

  • Apprenticeship duration

    12 months

  • Possible start date

    01 Aug 2017

  • Date posted

    7 days ago

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001277734

  • Positions

    1 available

Key areas of responsibility:

  • Take responsibility for postal duties in accordance with procedures, to include opening and distribution of daily post received.  Correctly identify, differentiate and deal with DX and Royal Mail post, hand or other deliveries
  • As appropriate ensure that all stocks of consumables and toiletries are adequately maintained. 
  • Take responsibility for stationery supplies, with approval placing orders and liaising with the supplier and keeping the stationery cupboard tidy and organised
  • Deliver professional telephone handling, with the provision of accurate message taking and where possible dealing with queries without having to involve colleagues.  Messages taken to be passed on to the appropriate person without delay
  • To carry out photocopying
  • Opening and closing of files
  • Entering client information onto the computer databases
  • Dealing with filing, storage and retrieval of client’s papers and files as instructed
  • Generally assist colleagues in the office
  • Prepare and serve refreshments as and when required to clients and/or Fee Earners and to clear away and wash up afterwards
  • Banking – record cheques received each day and take cheques and cash to the bank
  • Reception – Provide reception cover on a daily basis when needed.  Duties to include answering the telephone and meeting and greeting visitors.

Generic Responsibilities & Expected Standards:

  • Maintain a high standard of customer service and care within your area of responsibility
  • Adherence to all firm policies and procedures
  • Ensure all work produced is of a high quality standard and adherence to standards laid down in the firm’s procedures or as directly by your line manager
  • Ensure that Health & Safety standards are maintained at all times, including following safe working practices
  • Employees have a legal duty that gives them responsibility, so far as is reasonably practicable, to ensure that they do not endanger themselves or anyone else by their acts or omissions
  • To co-operate with the firm on Health & Safety matters and not interfere with or misuse anything provided for health, safety and welfare purposes
  • Keep areas of work clean and tidy
  • Ensure that any equipment supplied for the purpose of your work is maintained and any defects are reported
  • All employees have a responsibility to carry out their work with due regard for the environment.  The firm’s Environmental Policy and procedures relevant to your area must be followed

Requirements and prospects

Desired skills

The successful candidate will ideally need:

  • Experience of working within a team environment
  • Experience of data entry and/or text processing
  • Basic knowledge of MS Office software packages
  • Some experience of customer service; direct face-to-face and telephone customer contact work would be an advantage
  • The ability to prioritise

Personal qualities

The successful candidate will need:

  • The ability to demonstrate commitment and determination to achieve goals including a willingness to learn
  • To use initiative, work creatively and solve problems
  • To be proactive with a can do attitude
  • To be highly motivated, driven and enthusiastic
  • An understanding of the need for confidentiality at all times
  • A good telephone manner

Positive personality

Qualifications required

To apply for this position, you will need:

  • GCSE Maths and English grade C or above

Future prospects

It is hoped that a permanent position may become available to the right candidate.

Things to consider

There is not any free parking nearby Telford College are managing this vacancy on behalf of this company. As part of the screening process of applications you may be contacted by Telford College and invited in for a face to face interview as part of our screening process. Training on the Apprenticeships Programme for 16 to 18 year olds is a priority and fully-funded by Government. Training for Apprenticeships for those over this age is part funded, with employers expected to make a part or full contribution. The current National Minimum Wage (NMW) for apprentices from the 1st April 2017 is £3.50 per hour. This applies to 16-18 year old apprentices and those aged over 19 in the first year of their Apprenticeship. The new NMW applies to time working plus time spent training as this is also part of the Apprenticeship. Anyone not covered by this age category above will be entitled to the NMW appropriate for their age.

About the employer

This is a multi-facetted solicitor firm with offices in Telford, Bromsgrove, Kidderminster, Ludlow and Worcester. You will be working in an office of approximately 15 people in modern premises in the heart of Telford town centre.

Employer

MFG Solicitors

Address

Padmore House

Hall Court, Hall Park Way

Telford

TF3 4LX

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Training provider

  • Level 2 Diploma in Business Administration
  • Functional Skills English Level 1
  • Functional Skills Maths Level 1
  • Functional Skills ICT Level 1
  • Personal Learning and Thinking Skills
  • Employee Rights and Responsibilities

Apprenticeship framework

Business and Administration

Training provider

TELFORD COLLEGE OF ARTS & TECHNOLOGY

Applications for this apprenticeship are being processed by Telford College of Arts & Technology

Contact

Karen Pearse 01952 642452 apprentices@tcat.ac.uk


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Closing date: 31 Jul 2017