Apprentice Administrative Assistant Backwell Comprehensive School

Working under the general direction of the Business Support Manager, undertake a range of clerical duties which support the management of the school in an effective and positive manner.

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Closing date: 24 Sep 2017

Apprenticeship summary

  • Weekly wage

    £129.50

    Wages explained

    The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year.
    Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year.
    The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over.
    Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

  • Working week

    37 hours per week Mon-Fri. Shifts TBC.

    Total hours per week: 37.00

  • Apprenticeship duration

    12 months

  • Possible start date

    01 Oct 2017

  • Date posted

    12 Jul 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001274223

  • Positions

    1 available

JOB PURPOSE

  • Working under the general direction of the Business Support Manager, undertake a range of clerical duties which support the management of the school in an effective and positive manner.
  • To act as an integral part of the school staff team, and as such to make a contribution to the overall aims of the school, working within agreed policies and procedures.      

RESPONSIBILITIES AND ACCOUNTABILITIES

(a)    Support for Headteacher, Governors and School Management Team

  • Establish and maintain effective working relationships with line manager
  • Work with the Business Support Manager in such a way as to ensure that there is an understanding and clarity of the post holder’s responsibility for specific tasks.
  • Provide secretarial support - Undertake routine clerical, photocopying and typing work in consultation with line manager.

Undertake associated administrative duties and maintain school paper and ICT records in respect of:

Students and staff

  • Manage the input, maintenance and retrieval of personal and collective data in respect of students and staff at the school, ensuring that confidential information is held securely.

General Clerical Duties

  • Undertake routine office duties, such as filing, photocopying and post distribution and dispatch.
  • Undertake typing, word processing, spreadsheet work and other ICT data input, maintenance and retrieval as directed.

Undertake associated reprographic duties

  • To operate the print room copiers and carry out printing to a high standard either from paper originals or via email as requested by school staff.  To prioritise work in line with direction from the Print and Post room supervisor and ensure important deadlines are met.
  • To carry out associated printing tasks, e.g. booklet paste-up, book binding, laminating, finishing.
  • To undertake routine maintenance of copiers and printers e.g. toner replacement, cleaning screens etc.
  • To deal with all outgoing external mail including packaging of parcels

(b)   Support for external contacts/organisations and visitors to the school

Reception duties

  • Act as receptionist for visitors to the school, providing information or referring enquiries to other members of staff, as appropriate.
  • Receive incoming telephone calls to the school, responding to enquiries, taking messages or redirecting callers, as appropriate.

Record visitors to the School

  • Maintain the schools’ Visitor Book and ensure that a comprehensive record is maintained of everyone entering and leaving the premises.  Issue visitor badges and Health and Safety Information notices.

Hospitality

  • Assisting with the provision of refreshments for meetings, hospitality bookings and ensuring that meeting facilities are prepared.

(c)   Support for the school

Develop and maintain working relationships with other professionals

  • Work effectively with teachers, support staff and other professionals, applying own strengths and expertise to contribute positively to the overall aims and objectives of the school. Provide effective support for all other members of the school staff by sharing own knowledge and expertise in a professional and constructive manner
  • Take an active role in supporting and developing a culture of team working for the benefit of students and teachers, both individually and collectively.  Actively participate in staff and team meetings and contribute to the development of policies and procedures related to the use of science based equipment and aids.

Contributing to the management of the security and well-being of the school

  • Always undertake duties in such a way as to ensure that the school is a safe and welcoming environment.  Be familiar with all the school’s policies concerning the safety of students.
  • To ensure safe working practices and conformity with School Health and Safety Policies.

Review and Develop own professional practice

  • Maintain effectiveness as a member of the school staff by taking responsibility for own continuing learning and development.  Attendance will be required at any training courses provided by the school.

This is not an exhaustive list and some changes to both the Job Description and duties may occur at the discretion of the Business Support Manager.

SUPERVISORY RESPONSIBILITY:

  • The post holder does not have supervisory responsibilities for other staff.
  • There are no budgetary responsibilities attached to this post.

SUPERVISION RECEIVED:

  •  Overall supervision received from the Business Support Manager.

CONTACTS:

  • Staff and students within the school, including voluntary helpers.
  • Parents.
  • External visitors to the school.

Other resources:                   

Equipment/Apparatus:        Large and small office equipment. Telephone system.

Premises:                            Reception and Student Services Office.


Requirements and prospects

Desired skills

  • Experience of customer service.
  • Experience of administrative work in an organisation.
  • Experience of internet, email and word processing. 
  • Use of spreadsheets and tables
  • Website development and building

Personal qualities

  • Hard working and enthusiastic.
  • Good communication skills.
  • Well organised.
  • Good interpersonal skills.
  • A willingness to learn and develop.
  • A suitable individual to work with children and young people
  • A clear DBS is required

Qualifications required

Mathematics, English and IT at GCSE or equivalent grade A to C or 9 – 4  or NVQ Level 2

Future prospects

Possibility of Level 3 apprenticeship and permanent administration position.

Things to consider

The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year. The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over. Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week). For more information visit: www.gov.uk/national-minimum-wage-rates

About the employer

The School Backwell School is a friendly, welcoming school that values teamwork and high achievement in all areas of our work with young people. Our last two Ofsted inspections graded the school as ‘outstanding’. We offer all staff excellent support and place a very strong emphasis on Continued Professional Development and are pleased to be offering apprenticeships. Backwell School was opened in 1954 by Somerset County Council and has been fully comprehensive since 1974. Backwell School is a large, vibrant, very popular mixed comprehensive school situated in Backwell, North Somerset, about six miles south of Bristol. As well as being formally linked to schools in the local villages of Backwell, Flax Bourton, Cleeve, Claverham and Yatton large numbers of students also come from schools in Nailsea, Long Ashton and South Bristol. In addition a significant number of students join Backwell Sixth Form for their post-16 studies from secondary schools in the area. Currently there are 1738 students on roll of whom 358 are in the Sixth Form. The planned admission number is 270 in Year 7; however in 2015 and 2016 the school has taken 300 students. The school converted to Academy status in March 2011. For many years it has placed a high priority on professional development for all staff and in collaborating with other schools. Having been initially a Beacon School, then a Training School, it became a National Teaching School in 2012 and now heads up the North Somerset Teaching Alliance. It is also a National Support School, providing collaborative support to other secondary schools as part of the area’s system leadership model. In November 2008 and again in May 2013 the school and its sixth form were judged to be ‘outstanding’ by Ofsted. Examination results are high both at GCSE and A level year on year in terms of progress as well as attainment. In the last two years, based on its KS4 results, the school has been placed in the top 15% of all schools nationally. In terms of curriculum our emphasis is on ensuring that all students follow an appropriate, broad and balanced programme of study in which they develop skills as well as acquire knowledge. In Year 7 10% (one day per fortnight) of the timetable is dedicated to a skills and themed based ‘breakout curriculum’. In Years 8 and 9, as well as conventional subjects, students also learn Drama and Dance taught by specialists and around 50% take on a second foreign language. Most students in Year 10 and 11 take courses leading to GCSE examinations. Currently around 75% of our Year 10 students qualify for the English Baccalaureate, and we anticipate that of the cohort of students starting their GCSE courses in 2016 around 90% will qualify. In the sixth form all courses, except for Maths and English GCSE retake, are level 3 courses and most of them are A-Level complimented by a small number of CTEC courses. Backwell is well known for its commitment to a holistic education for all of its students. Attention is placed on ensuring that our students develop strong core values. Extracurricular activities are very strong in the areas of sport, drama, music, dance, art, science, technology and outdoor pursuits. This part of the Backwell learning experience is highly valued by stakeholders, and staff at all levels are actively involved in, and committed to, students’ all round education.

Employer

Backwell Comprehensive School

Address

Station Road

Bristol

BS48 3BX

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Training provider

  • Intermediate qualification in Business Administration
  • ERR
  • Full on the job training
  • Monthly visits from college assessor
  • Functional skills - if applicable 

Apprenticeship framework

Business and Administration

Training provider

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Applications for this apprenticeship are being processed by Weston College

Contact

Charlotte Denning 01934 411594 charlotte.denning@weston.ac.uk


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Closing date: 24 Sep 2017