Skills Administrator Apprentice Natural Environment Research Council

The role would provide the opportunity to gain experience of administrative HR and L&D work in a busy but friendly team of 14 people, enabling the development of skills by undertaking a level 2 or 3 (depending on previous experience and qualifications) apprenticeship in business administration.

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Closing date: 29 Sep 2017

Apprenticeship summary

  • Wage

    To be agreed upon appointment

  • Working week

    Monday – Friday 9am to 5pm

    Total hours per week: 37.00

  • Apprenticeship duration

    13 months

  • Possible start date

    02 Oct 2017

  • Date posted

    11 Jul 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001273735

  • Positions

    1 available

This role is based in the People & Skills Section within CEH. The People & Skills section supports the CEH workforce of 460 plus a larger community of students and visiting scientists. CEH is committed to delivering a programme of Learning and Development (L&D) to all staff and to providing a high quality HR service to the organisation.

Main Duties:

  • To manage calendars and arrange meetings in Outlook to support key administrative process: merit promotion, career development discussions, research associates reviews, induction reviews, external meetings, section meetings, group meetings and team meetings (50% of the role)
  • To coordinate and keep records up to date for career development discussions (meeting organisation, paper preparation, saving of action plans on record management system)
  • To provide administrative support to the People & Skills Section including filing, photocopying, arranging travel and accommodation, purchasing items and processing invoices, taking minutes, bookings for rooms, refreshments, VCs, covering phones etc as required
  • To provide direct administrative support and diary management for the People and Skills Section Head (and L&D Manager where appropriate to the above meetings)
  • To provide support to the student coordinator, for example providing welcome emails and raising purchase orders
  • To work with colleagues in L&D to arrange on site courses, ensuring that relevant preparation is completed to ensure the smooth running of the course, e.g. keeping the spreadsheet up to date with meeting arrangements
  • To provide support to the recruitment manager, for example photocopying application packs to send out to interview panels and meeting/greeting candidates, copying documentation for immigration and qualification checks
  • To coordinate monthly section and group head meetings, liaising with the chair to put together the agenda and actions list for each meeting, type up actions and/or notes

The successful candidate will have excellent attention to detail, enjoy meeting organisation and calendar management and be good at prioritising a varied workload, which may be subject to change at short notice. They will know how to work with confidential information and have a willingness to take on ad hoc tasks.


Requirements and prospects

Desired skills

Essential

  • Must have excellent attention to detail and be able to carry out work which requires a high degree of accuracy
  • Must be able to manage a varied workload, prioritise and meet deadlines
  • Needs to be able to manage arrangements for senior managers and interact appropriately
  • Basic numeric skills needed e.g. to understand overtime
  • Able to communicate effectively with staff at all levels, both orally and in writing
  • Must be confident and have experience of using IT systems and typing on a keyboard
  • Must be aware of the importance of data protection and maintaining confidentiality when necessary
  • Able to take a proactive approach to supporting the team

Desirable

  • Experience working in an office environment.
  • Ability to use a database

Personal qualities

  • Has a positive attitude to work
  • Is motivated to learn

Qualifications required

5 GCSE’s A-C including Maths and English (or equivalent)

Future prospects

There is potential for a full time position being made available for the right candidate

Things to consider

The current National Minimum Wage for an apprentice is £3.50 an hour. This rate applies to apprentices under 19 and those aged 19 or over who are in their first year. Apprentices must be paid at least the minimum wage rate for their age if they are aged 19 or over and have completed their first year. The minimum wage rates are £5.60 an hour for 18-20 year olds and £7.05 for anyone aged 21 and over. Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week).

About the employer

The Centre for Ecology and Hydrology (CEH), part of the Natural Environment Research Council (NERC), is the UK’s Centre of Excellence for research in the terrestrial and freshwater environmental sciences.

Employer

Natural Environment Research Council

Address

Maclean Building

Crowmarsh Gifford, Benson Lane

Wallingford

OX10 8BB

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Training provider

  • Level 2 Diploma in Business Administration
  • Key skills/Functional skills
  • Employment rights and responsibilities
  • Personal Learning and Thinking Skills

Apprenticeship framework

Business and Administration

Training provider

ACTIVATE LEARNING

Applications for this apprenticeship are being processed by City of Oxford College

Contact

Farrah Hussain 01865 550866 farrah.hussain@activateapprenticeship.co.uk


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Closing date: 29 Sep 2017