Apprentice Administration Assistant BURTON COPELAND LLP

Burton Copeland are looking for an apprentice to assist provide efficient and effective support to all departments in general areas, e.g. photocopying, incoming and outgoing post, archiving, scanning, filing, file opening, file updates and time recording, reception duties etc.

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Closing date: 22 Oct 2017

Apprenticeship summary

  • Weekly wage

    £157.50

  • Working week

    Monday - Friday 9AM - 5PM 1 hour lunch

    Total hours per week: 35.00

  • Apprenticeship duration

    12 months

  • Possible start date

    25 Oct 2017

  • Date posted

    12 May 2017

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC001227672

  • Positions

    1 available

Main Purpose

 

  • To provide efficient and effective support to all departments in general areas, e.g. photocopying, incoming and outgoing post, archiving, scanning, filing, file opening, file updates and time recording, reception duties etc.

 

Key Tasks

  • Relief cover for reception/Administration Department
  • On request the photocopying/scanning of documents, bundles and legal files ensuring that the copies are complete, clear and accurate. Where relevant, filing in binders with appropriate dividers in accordance with the originals.
  • The coordination of outgoing post including DX and local deliveries. The preparation of documents and correspondence for delivery and the franking and stamping of envelopes/packets as necessary. Monitoring the value of prepaid postage in the franking machine and arranging credit when necessary. Ensuring that all items are provided in readiness for collection at the usual time(s)
  • The transit of files and documentation between the Madison Place address and the archive storage facility.
  • To ensure that stationery stocks are stored in an orderly fashion in the relevant area and highlighting any items requiring re-ordering, completing the order form as necessary. Following delivery of orders promptly placing items in the usual location.
  • To receive training in and provide assistance in areas of facilities administration.
  • The regular checking of printers, photocopiers and faxes making sure that paper trays are adequately supplied and replacing toners as necessary. Completing suppliers copy returns as necessary.
  • Ad-hoc duties as required.
  • Utilising digital dictation, production of documents correspondence and file notes as dictated or requested by any principal or fee-earner within the group allocated and ensuring that workload within the secretarial department is managed in the event of an evident backlog in another area.
  • Making appointments utilizing the electronic and/or paper diaries, arranging meetings and reminding the appropriate fee-earner of appointments, providing file notes as required.  Ensure at all times an organised planning of the fee-earner's time and that all key dates are recorded and actioned.
  • The taking of phone calls for the principals/fee earners allocated and making the appropriate file note. As necessary, maintaining the task in the event of holidays/absenteeism of other secretaries. Where relevant taking messages and ensuring that the intended recipient is made aware of the message either by e-mail or written note.
  • To promote and effect competent communication in all dealings with clients and colleagues, ensuring information is relayed to all parties quickly and efficiently either verbally or in writing.   Briefing the appropriate fee-earners on all matters brought to their attention which have been dealt with or are in process.
  • Ensure the positive representation of the firm in all dealings with clients and others
  • Processing all administrative functions efficiently and in accordance with the procedures laid down in the office manuals including file management, time recording and those relating to the Legal Services Commission Specialist Quality Mark where appropriate.
  • Ensuring that adequate stocks of paper and printed stationery are maintained within the department/branch office, requesting additional supplies as necessary.

 

 


Requirements and prospects

Desired skills

Must be well organised with good IT skills.

Personal qualities

Must be keen and enthusiastic.

Qualifications required

It is important for the candidate to have a good standard of Maths and English with GCSE or equivalent grades A-C.

Future prospects

We offer courses from level 2 right through to Management qualifications at Level 7, supporting candidates through their professional development.

Things to consider

Reality Check: Please note - should this position receive a large amount of applications the job advert will close early. We advise that you apply for this position early to avoid disappointment. As part of our apprenticeship recruitment process, you will be required to attend a Numeracy, Literacy and Interview Assessment at our FutureSkills Dakota Avenue, South Langworthy Road, Salford M50 2PU. Should you be successful at this stage, we will then submit your application to the employer for further consideration. Important Other Information: Apprenticeship National Minimum Wage (ANMW): The National Minimum Wage for Apprentices is £3.50 per hour. This is the legal minimum pay per hour applying to 16 -18 year old apprentices and those aged 19 and over in the first year of their apprenticeship. For apprentices 19 or over who have completed their first year and are continuing their apprenticeship, the National Minimum wage appropriate to their age applies. The Wage for Apprentices applies to both time spent on the job plus time spent training. More info is available at http://www.direct.gov.uk/en/Employment/Employees/TheNationalMinimumWage/DG_10027201

About the employer

We are expert defence solicitors, based in Manchester, who have garnered a reputation as one of the UK’s leading criminal law firms. We have been defending those who have been accused of committing criminal offences for over 35 years. The team has the expertise and knowledge to defend people facing charges in all aspects of criminal law. Our solicitors have provided services in the following areas: White Collar Financial Crime and Fraud Criminal Offences Inquests Police Interview Advice Regulatory and Professional Discipline Driving Offences We provide comprehensive legal advice and guidance on cases, assisting people at all stages of prosecution, from initial arrest and investigation through to police station interviews and court proceedings, including Magistrates Court, Crown Court and the Court of Appeal. Our lawyers are available 24 hours a day, seven days a week, so you can rest assured that you will have access to support when you require it.

Employer

BURTON COPELAND LLP

Address

Unit D

Madison Place

Northampton Road

Manchester

M40 5AG

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Training provider

Training will be provided in order to achieve a Level 2 qualification in Business Administration.  The majority of your training will be in the workplace, where you will be visited by an assessor every 4-6 weeks.  However, you may also be required to attend Salford City College for additional Functional Skills classes.

Apprenticeship framework

Business and Administration

Training provider

SALFORD CITY COLLEGE

Applications for this apprenticeship are being processed by Salford City College

Contact

Stacey Reid 01616315877 stacey.reid@salfordcc.ac.uk


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Closing date: 22 Oct 2017